RFP for Non-Profit Merger, Restructuring, and Program Evaluation

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 13, 2026
Due Date:	Mar 25, 2026
Solicitation No:	379-26-01
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	379-26-01
Project Title:	RFP for Non-Profit Merger, Restructuring, and Program Evaluation
Description:	Lenoir County seeks proposals from qualified consultants to evaluate the feasibility, structure, and implications of consolidating four local, foundational nonprofit organizations under a single nonprofit organizational framework. The organizations contemplated in this analysis include: • Lenoir County Tourism Development Authority (TDA) • Kinston–Lenoir County Chamber of Commerce (Chamber) • Kinston Community Council for the Arts (KCCA) • Downtown Kinston Revitalization (DK) The conceptual merger would consolidate these entities under one nonprofit umbrella organization governed by a consolidated board and led by a single executive director. Each organization would retain its distinct mission, programmatic focus, and any legal, contractual, or financial restrictions, operating as functional divisions or departments within the larger entity. The intent of this exploration is to determine whether such a structure could increase operational efficiency, reduce administrative duplication, strengthen financial sustainability, and amplify community impact while preserving the core missions of each organization. This study is intended to provide an objective analysis and does not presuppose consolidation as the preferred or required outcome. The selected consultant will be expected to evaluate feasibility, assess organizational, governance, legal, and financial implications, propose potential models for consolidation or partial consolidation, and provide recommendations to the City of Kinston and Lenoir County regarding any direct local government support that may be necessary to successfully implement and sustain a consolidated structure.
Opening Date:	3/25/2026 5:00 PM
Posted Date:	2/14/2026
Status:	Open
Department:	COUNTY OF LENOIR


Solicitation Number * 379-26-01	Department COUNTY OF LENOIR	Status Reason Open
Opening Date 2026-03-25T17:00:00.0000000	Posted Date * 2026-02-13T15:07:40.0000000Z	Commodity Code Management advisory services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Adam Short
Description Lenoir County seeks proposals from qualified consultants to evaluate the feasibility, structure, and implications of consolidating four local, foundational nonprofit organizations under a single nonprofit organizational framework. The organizations contemplated in this analysis include: • Lenoir County Tourism Development Authority (TDA) • Kinston–Lenoir County Chamber of Commerce (Chamber) • Kinston Community Council for the Arts (KCCA) • Downtown Kinston Revitalization (DK) The conceptual merger would consolidate these entities under one nonprofit umbrella organization governed by a consolidated board and led by a single executive director. Each organization would retain its distinct mission, programmatic focus, and any legal, contractual, or financial restrictions, operating as functional divisions or departments within the larger entity. The intent of this exploration is to determine whether such a structure could increase operational efficiency, reduce administrative duplication, strengthen financial sustainability, and amplify community impact while preserving the core missions of each organization. This study is intended to provide an objective analysis and does not presuppose consolidation as the preferred or required outcome. The selected consultant will be expected to evaluate feasibility, assess organizational, governance, legal, and financial implications, propose potential models for consolidation or partial consolidation, and provide recommendations to the City of Kinston and Lenoir County regarding any direct local government support that may be necessary to successfully implement and sustain a consolidated structure.

Attachments RFP - Non-Profit Restructuring Advisory.pdf (221.84 KB)

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Request for Proposals (RFP) – Lenoir County Government

Non-profit Merger, Restructuring, and Program Evaluation Consultant

Proposal Submission Deadline – 5:00 pm March 25, 2026

Lenoir County will receive proposals herein described. The County reserves the right to reject

any or all proposals. All changes to the terms, conditions, or specifications stated in this RFP

shall be issued through formal addendums and posted on the County’s website.

Section 1. Purpose

Lenoir County seeks proposals from qualified consultants to evaluate the feasibility, structure, and

implications of consolidating four local, foundational nonprofit organizations under a single nonprofit

organizational framework. The organizations contemplated in this analysis include:

• Lenoir County Tourism Development Authority (TDA)

• Kinston–Lenoir County Chamber of Commerce (Chamber)

• Kinston Community Council for the Arts (KCCA)

• Downtown Kinston Revitalization (DK)

The conceptual merger would consolidate these entities under one nonprofit umbrella organization

governed by a consolidated board and led by a single executive director. Each organization would retain

its distinct mission, programmatic focus, and any legal, contractual, or financial restrictions, operating as

functional divisions or departments within the larger entity.

The intent of this exploration is to determine whether such a structure could increase operational

efficiency, reduce administrative duplication, strengthen financial sustainability, and amplify community

impact while preserving the core missions of each organization. This study is intended to provide an

objective analysis and does not presuppose consolidation as the preferred or required outcome.

The selected consultant will be expected to evaluate feasibility, assess organizational, governance, legal,

and financial implications, propose potential models for consolidation or partial consolidation, and

provide recommendations to the City of Kinston and Lenoir County regarding any direct local government

support that may be necessary to successfully implement and sustain a consolidated structure.

Section 2. Submission Requirements

1. Deadline. All applications are due to Lenoir County by 5:00 pm on March 25, 2026. Proposals

received after this deadline will not be considered.

2. Format. Proposals may be submitted in electronic or hard copy format.

3. Contact Information. For questions regarding this RFP, please feel free to contact the Lenoir

County Planning Department via phone at 252-559-2260 ext. 7249 or via email at

adam.short@lenoircountync.gov.

Please submit hard copy proposals to:

Lenoir County Administration

c/o Adam Short

PO Box 3289

Kinston, NC 28502

Please submit electronic copies to:

adam.short@lenoircountync.gov

Section 3. Scope of Work

The selected consultant will be expected to deliver the following services:

1. Stakeholder Input. The consultant shall engage a broad and representative range of stakeholders

to understand current operations, effectiveness, challenges, and perspectives regarding potential

consolidation. Stakeholders may include, but are not limited to:

• Board members of each organization

• Executive leadership and key staff

• Organizational constituents and partners

• Community volunteers

• Community members impacted by the organizations’ missions

As part of this process, the consultant shall establish a steering committee composed of

organizational leadership and City and County administration. The steering committee will serve

in an advisory capacity and assist in refining the stakeholder list, identifying key issues, and

providing feedback throughout the project.

2. Organizational Assessment. The consultant shall evaluate each organization individually,

including mission alignment, program effectiveness, governance, staffing, administrative

capacity, and operational practices. This assessment should identify areas of overlap, redundancy,

complementarity, and potential risk, as well as opportunities that may be enhanced—or

diminished—through consolidation or shared-service arrangements.

3. Feasibility study. The consultant shall conduct a feasibility study to determine whether

consolidation of all four organizations is legally, operationally, and financially practicable. If full

consolidation is determined to be infeasible, the consultant shall assess alternative scenarios,

including partial mergers, shared governance models, or shared-service arrangements.

At a minimum, the feasibility analysis shall address:

a. Whether consolidation is legally and operationally possible;

b. The advantages, disadvantages, and risks of consolidation for each organization;

c. Governance considerations, including board composition, fiduciary responsibilities, and legal

implications;

d. Financial structure, including funding restrictions, liabilities, sustainability, and compliance

under a consolidated model.

4. Recommended Organizational Models. Based on the findings of the assessment and feasibility

analysis, the consultant shall propose one or more recommended organizational models.

Recommendations shall clearly identify assumptions, constraints, implementation

considerations, and potential barriers, and may differ from the conceptual framework described

in this RFP if warranted by the analysis.

5. Governance and Staffing Structure. To the extent feasible, the consultant shall propose a

recommended governance, staffing, and reporting structure for any recommended consolidated

or partially consolidated organization, including board composition, executive leadership, staffing

roles, and functional divisions.

6. Financial Analysis and Local Government Support. The consultant shall analyze existing funding

sources, contractual obligations, and financial constraints for each organization and model the

financial implications of consolidation. The City of Kinston and Lenoir County anticipate that some

level of public-sector financial involvement may be necessary to ensure long-term viability.

The consultant shall evaluate:

• Potential efficiencies or cost savings;

• Funding gaps and transition costs;

• Options and levels of local government support;

• How public funding at varying levels could address existing constraints while maintaining

compliance with legal, contractual, and funding requirements.

Section 4. Anticipated Deliverables

The consultant shall be expected to provide, at a minimum, the following deliverables:

• Project work plan and refined timeline

• Stakeholder engagement summary

• Organizational assessment findings

• Feasibility analysis report, including alternative scenarios

• Financial analysis and funding scenarios

• Recommended governance and organizational model(s)

• Draft final report for review and comment

• Final report and executive summary

• Presentation of findings to Non-profit Organization Leadership, the City-County Joint Working

Committee, the City of Kinston City Council, and the Lenoir County Board of County

Commissioners

Section 5. Project Schedule

The County anticipates that the project will be completed within approximately six to eight months

following execution of a professional services agreement. Proposers should include a detailed project

timeline identifying key milestones, stakeholder engagement points, and anticipated delivery dates for

major deliverables.

Section 6. Proposal Content and Format

All proposals, at minimum, must include the following:

1. Letter of Transmittal. A letter introducing the firm, including name, address, and a brief summary

of qualifications. The letter must identify the primary project contact.

2. Executive Summary. A concise summary demonstrating the proposer’s understanding of the

project, the proposed approach, and the qualifications of the firm and project team.

3. Relevant Experience and Qualifications. A detailed description of the firm’s experience with

projects of similar scope and complexity, particularly nonprofit mergers, consolidations, shared-

service arrangements, or organizational restructuring involving legal, financial, and political

considerations. Include representative project examples.

4. Project Team and Management Capacity. Identification of key personnel, their roles, and a

description of the firm’s capacity to manage and complete the project effectively.

5. Cost Proposal and Project Timeline. A detailed cost proposal including hourly rates, estimated

hours, and a total not-to-exceed cost. Proposers shall provide a justification of costs and a

proposed project timeline aligned with the scope of work and deliverables.

6. Conflicts of Interest Disclosure. A statement identifying any current or prior relationships with

any of the four organizations, their board members, or staff that could be perceived as a conflict

of interest.

7. References. At least three references from recent clients for similar work, including a brief

description of each referenced project.

Section 7. Evaluation Criteria

Proposals will be evaluated using the following weighted criteria:

1. Demonstrated experience and successful completion of relevant projects – 40%

2. Demonstrated project understanding, proposed approach, timeline, and capacity – 30%

3. Reasonableness of cost proposal and rate structure – 20%

4. References – 10%

Section 8. Terms and Conditions

1. Selection of the consultant is subject to approval by the City of Kinston City Council and the Lenoir

County Board of County Commissioners.

2. All proposals submitted in response to this RFP are considered public records in accordance with

North Carolina law.

3. The City of Kinston and Lenoir County reserve the right to reject any or all proposals, to negotiate

with the selected firm, and to issue a new or modified RFP.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP for Non-Profit Merger, Restructuring, and Program Evaluation

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