RFP for Motor Grader Lease

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CITY OF WEST FARGO
3/10/206
REQUEST FOR PROPOSAL
FOR
3 YEAR LEASE RENEWAL CONTRACT WITH OPTION TO EXTEND
2 MORE YEARS
(13 or more) MOTOR GRADERS WITH WING RENTAL

REQUEST FOR PROPOSAL
The City of West Fargo is requesting proposals for Thirteen (13 or more) new and/or
used motor graders. Proposals shall be received by the City of West Fargo
Public Works Facility at 810 12th Avenue Northwest, West Fargo, ND 58078
no later than 10:00 A.M., April 7th, 2026. Proposals shall be in a sealed envelope
and marked "Motor Grader Lease Contract Renewal" on the outside of the sealed
envelope. The City reserves the right to cancel this RFP or postpone the date and time
for submitting proposals at any time prior to the proposal due date. The City does not
promise to accept the proposal and specifically reserves the right to reject the
proposal.
GENERAL INFORMATION:
MODEL: Units shall be no older than a 2020 Motor Grader. It is the intent to lease
(13 or more) units per year with commission approval.
WARRANTY: Successful bidder provides all warranty and repairs for the term of the
rental agreement except for wear items such as tire cuts/flats, cutting
edges, etc. Questionable items that the vendor feels are City of West
Fargo's responsibility, will be discussed and agreed upon by both
parties prior to any work being done.
PICKUP: Upon approval, the successful bidder shall be ready (7) Motor graders
for Pickup October 15th, and (6) Motor graders for pickup November
15th following notification of acceptance of lease contract for each year
of the contract. Fuel must be half or greater on day of pickup.
RETURN: Return of all (13 or more) Motor graders with be April 15th every
year of lease contract. Fuel must be half or greater on return date.

PAYMENT: A one-time payment for 6-month rental from October/November 15th
to April 15th for each leased contract year shall be paid in full by the
City of West Fargo for the specified unit by January 15th of the contract
year. Hourly rental shall be accrued and paid at the end of the rental
agreement. Payment method can be adjusted if it is agreed upon by the
successful bidder and the City of West Fargo.
INSURANCE: The City of West Fargo will insure the rental unit for the term of the
rental agreement. Model number/Serial number/value of motor grader
and attachments shall be disclosed so appropriate information can be
forwarded to the insurance provider.
TERMS: Rental/lease dates are from October/November 15th to April 15th. Lease
years shall include 2026/2027, 2027/2028, 2029/2030. No escalation
clause is permitted during the three-year lease contract.
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CITY OF WEST
FARGO
PREFERRED
SPECIFICATIONS
2020 OR NEWER TANDEM ARTICULATING MOTOR GRADERS
WITH HYDRAULIC FRONT WHEEL DRIVE AND A 12 ft FALLS
SHORT WING PLOW
It is not the intent of these specifications to design but to help ensure that certain
features are included that will enable the unit to perform the tasks the City of West
Fargo deems necessary. These Request for Proposals are intended to enable the City
of West Fargo to evaluate the proposal and determine the appropriate motor grader for
the tasks we want to accomplish. Please indicate if the bidder is complying or list any
deviations from this specification sheet.
5.1 General Yes No
1. Base machine weight shall be no less than 37,500 lbs.
2. Tires shall be a radial 17.5 x 25 SNOPLUS or approved
equal.
3. Machine shall be 6-wheel drive.
5.2 Engine
1. The engine shall be a turbo-charged, direct injection,
variable horsepower diesel engine with a minimum rating
no less than 185 HP.
2. Doors shall be provided for engine compartments to protect
against airborne debris.
3. An engine block heater, 120volt shall be available to assist
in cold weather starting.
4. Engine coolant shall be extended life coolant with
protection to no less than -34 F.
5. Engine shall have oil and fuel filters, air filter, pre cleaner
and indicator.

5.3 Powertrain
1. Transmission shall be a direct drive, power shift, counter
shaft type with fully automatic hands-free shift feature.
2. Machine shall be equipped with an inching pedal for
improved modulation and machine control.
3. Transmission shall not have less than eight (8) forward
speeds and not less than four (4) reverse speeds.
4. Differential Lock/Unlock shall be electro-hydraulically
controlled and shall not have speed restrictions for
engaging/disengaging.
5.4 Steering
1. Joystick Hydraulic Power Steering.
2. Auto Articulation.
5.5 Brakes
1. Four-wheel power brakes completely sealed.
2. Parking brakes shall be sealed and adjustment free.
5.6 Hydraulic System
1. Lock valves shall be integrated into the main implement
valve to prevent cylinder drift.
2. Blade lift cylinders shall have independent float capability.
3. The machine must have enough hydraulic controls and
hydraulic lines to run the following implements.
1. Snow wing mast.
2. Snow wing lift.
4. Hydraulic oil must have an operating temperature range
between 104 to -40 F.

5.7 Front Axle and Tandems
1. Front axle oscillation with left and right wheel lean.
2. Front and rear fenders.
3. The machine must be equipped with a "0" degree wheel
lean bar to help eliminate any tire wear on outer edges.
4. Oscillating 4-wheel tandem drive, with full machine
articulation having no interference between tandem wheel
and machine structure.
5.8 Operators Station
1. An enclosed sound suppressed cab with rollover protective
structure (ROPS) with Powered Cab Air Pre-cleaner.
2. Cab shall have a fixed front window with intermittent
wiper/washer, left and right-hand doors with side windows
having wiper/wash and the rear window shall have an
intermittent wiper/wash and sunscreen.
3. Minimum 40,000 BTU heaters and air conditioner with
front and rear defrosters with independent speed control
and additional circulating fans.
4. All standard and optional gauges as indicated in the
manufacturer's literature.
5. Auxiliary controls shall be available for control of
attachment implements and/or work tools.
6. Digital machine hour meter shall be provided.
7. AM/FM radio with auxiliary input jack and speakers.
8. Seat shall be a fully adjustable cloth, air suspension seat
with retractable seat belts. Thigh and lumbar support shall
be included.
9. Two (2) 12-volt sources shall be provided, one for a 2-way
radio and the second for accessories.

10. Two (2) outside heated mirrors and one (1) inside wide
angle rear view mirror.
11. Rear View Camera.
12. Inside fan mounted to ceiling
5.9 Moldboard
1. A 14' long, 27" high and 1" thick moldboard shall be
available.
2. The standard mounting hardware for cutting edges and end
bits shall be 5/8".
3. Hydraulic controlled blade side shift, tilt and blade float
hydraulics.
4. Circle Drive Slip Clutch.
6.0 Electrical
1. Starting system shall be a 24-volt direct electric type.
2. Machine shall have an alternator that meets the amperage
requirements of the machine and added lights and
accessories.
3. Electrical system shall have a master disconnect switch.
4. Headlights with front turn signals, dimmer switch for road
lighting.
5. Stop, tail, rear turn signals, engine compartment and back
up lights shall be LED.
6. Cab mounted low-profile LED beacon light with tree guard
and switch mounted in cab. Federal Signal Highlighter
454201 or approved equal.
7. LED ripper work lamps, mid frame lights to illuminate
moldboard, wing lamps mounted on the right-hand side of
cab to illuminate snow wing, and front mounted cab lights.
8. White Noise Back-up alarm.

6.1 Additional Features
1. Adequate push block/front counterweight or Bolderson V-
Plow Attachment
2. Complete filter set for Motor Grader:
* Oil, Fuel, Air and Cab.
3. Hydraulic Short Post snow wing, 12' blade, Falls Model
2012ASP Short Post Hydraulic Wing, STD Cutting Edge, 4
port relief manifold, STD rear post, STD Buffer Brace or
approved equal.
3. Slow moving vehicle sign on rear (triangle).
4. Beacon Light attached to top of Motor Grader
Exceptions & Deviations
Proposer shall fully describe every variance exception and/or deviation. List the item number here
and fully explain any items in non-compliance with specification.
Additional sheets may be used if required.

PROPOSAL FORM
MOTOR GRADER LEASE
Company:
Motor Grader Make:
Model:
Wing Make:
Model:
Lease Price October 15th to April 15th(6 Motor graders):
Lease Price November 15th to April 15th (6 Motor graders):
Total Yearly Lease Amount:
By:
(Name) (Signature)
(Title) (Contact Number)