RFP for Fresh Milk Products

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	311511 - Fluid Milk Manufacturing
Posted Date:	May 4, 2026
Due Date:	May 7, 2026
Solicitation No:	556-ABSS 26-27 Revised
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	556-ABSS 26-27 Revised
Project Title:	RFP for Fresh Milk Products
Description:	ABSS is seeking vendors for fresh milk products
Opening Date:	5/7/2026 10:00 AM
Posted Date:	5/5/2026
Status:	Open
Department:	ALAMANCE-BURLINGTON SCHOOL SYSTEM


Solicitation Number * 556-ABSS 26-27 Revised	Department ALAMANCE-BURLINGTON SCHOOL SYSTEM	Status Reason Open
Opening Date 2026-05-07T10:00:00.0000000	Posted Date * 2026-05-04T15:37:34.0000000Z	Primary Commodity Code Dairy products and eggs
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Lori Snow
Description ABSS is seeking vendors for fresh milk products

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Alamance Burlington Schools

School Nutrition Services

1712 Vaughn Rd, Burlington NC 27217

Tel: (336) 570-6080

Fax: (336) 570-6680

REQUEST FOR PROPOSALS

FOR

Fresh Milk Products

Issued on: May 4, 2026

Due Date: Monday May 18, 2026 at 10:00 am

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and

institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital

status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity

conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. Persons with disabilities who require

alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the State or local Agency that

administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in

languages other than English. To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a

Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request

a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary

for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

Alamance Burlington Schools

School Nutrition Services

Request for Proposals

Items for Proposal: Fresh Milk Products

Type of Contract:

Annual with Option to extend contract for a maximum of

four (4) additional years, one (1) year increments)

Contract Period:

August 15th, 2026 – August 14th, 2027

Deadline for submitting questions:

Date:

Time:

Contact:

May 12th, 2026

10:00 A.M.

Lori Snow

lori_snow@abss.k12.nc.us

RFP Due:

Monday May 18, 2026

10:00 A.M.

Submit Proposals to: lori_snow@abss.k12.nc.us

If you do not plan to submit a proposal, please complete the NO BID RESPONSE

attachment and email it to lori_snow@abss.k12.nc.us .

Alamance Burlington Schools reserves the right to reject any or all proposals and to waive any

irregularities or technicalities.

School Nutrition Services

Spencer Brown, Executive Director

1712 Vaughn Rd

Burlington NC 27217

Tel: (336) 438-4000 ext. 20061 Fax: (336) 570-6680

REQUEST FOR PROPOSALS

Proposals will be received electronically by the Alamance Burlington Schools School Nutrition

Services, hereby referred to as the SFA, until 10:00 AM on Monday May18th, 2026. There will

not be a public opening. Proposals submitted via facsimile (FAX) machine in response to the

Request for Proposals will not be accepted.

FRESH MILK PRODUCTS: Proposals are requested for furnishing and delivering fresh

milk daily to the School District’s School Nutrition Program. Fresh milk will be delivered

to (33) schools in Alamance County beginning August 15, 2026 and continuing through

August 14, 2027. During June, July & August, milk deliveries will still need to be made

to some schools for the Summer Feeding Program. (A list of schools is included in the

RFP) All products must comply with Nutritional Standards for all Foods Sold in Schools

as required by the Healthy Hunger-Free Kids Act of 2010 and additional specifications

outlined in this document.

The initial contract term will be from August 15, 2026 through August 14, 2027.

Proposals will be received electronically. Proposals are to be emailed to Lori Snow,

lori_snow@abss.k12.nc.us with “Fresh Milk Products RFP” in the subject line.

The contract will be between the offeror and the SFA. The offeror shall provide assurances that

all operations addressed in the RFP will be conducted in a manner that is consistent with the

goals of the SFA’s School Nutrition Program.

A competitive proposal process will be used to procure services from the offeror. All procurement

transactions shall be conducted in a manner that provides maximum free and open competition

consistent with Federal regulations as defined in 7 CFR 3016.

Any proposal received after the exact time specified will not be considered. No other form of

proposal will be accepted, including proposals submitted by fax. All proposals are confidential and

will not become public knowledge until opened. All proposals will remain sealed until after the

submission deadline. The School Nutrition Services Office will thoroughly review all proposals

received. Proposal prices cannot be changed after the submission deadline. The SFA will not be

responsible for proposals or related correspondence that are not delivered by the deadline. The

date/time of the email received record of the SFA will indicate the official time of receipt.

AWARD METHOD:

It is not the policy of School Nutrition Services to purchase on the basis of low proposal price

alone. All proposal items are subject to evaluation and approval by School Nutrition Services and

Alamance Burlington Schools Board of Education. In evaluating the proposals received and

determining the best value for SNS, the SNS may consider any combination of the following

criteria: (1) the purchase price (2) the vendor’s location, service, and delivery capabilities; (3) the

vendor’s past performance with the SFA (4) quality of product(s) and/or service(s) (5) successful

bid completion.

School Nutrition Services reserves the right to waive any irregularities and to award and/or

reject any or all proposals.

PRODUCT SPECIFICATIONS:

1. Specifications of items for proposal are listed on the enclosed Proposal Price Sheet

and are to be considered a part of this Proposal Schedule and Contract.

2. The Vendor shall provide documentation of Vendor Brand Labels being proposed.

3. Vendor must include with the proposal product specifications and nutrition information.

4. Failure to submit required documentation may be grounds for disqualification of the

proposal. Consideration of award shall be based on the information submitted by the

Vendor as shown on the attached Proposal Price Sheet.

SPECIAL CONDITIONS:

The SFA retains the right to Special Condition(s). Any Special Condition shall be titled as such

and included in the RFP. Any Special Conditions established by the SFA as part of this Proposal

and the Vendor’s response to the Special Condition(s), shall become part of the Contract when

awarded.

PRODUCT PRICING:

A. The cost of the unit specified bid net cost only. Deduct all discounts, trade and terms.

Delivery costs, and all taxes, except North Carolina Sales Tax on taxable items are to be

included in the item price. However, bid items for which North Carolina Sales Tax will be

charged should be noted if applicable.

B. All milk bid prices shall be firm until (30) thirty days after the start of the bid period, after

which prices for milk can increase or decrease in accord with changes in Class 1 raw milk

prices based on monthly Federal Milk Order Announcements for the applicable

geographic zone. Prices for milk delivered can be increased or decreased at the rate of

$.001 per half pint for each full $.015 increase/decrease in raw milk per hundred weight.

C. The vendor should base their price on May 2026 milk market order. Monthly price changes

are made based on comparison back to original market order, which was the base of the

bid. The increase/decrease is added to the original bid.

D. Price changes must be submitted three (3) days prior to the end of the month to be

effective the 1st day of the following month.

E. The vendor should return all discounts, credits and rebates for the items purchased by the

district to the district.

The SFA will award one contract for milk services based on what best fits the needs of the district.

NUTRITIONAL INFORMATION:

Each bidder shall submit with the proposal, nutritional information about their product. Such

information must include grams of protein, grams of fat, grams of saturated fat, grams of trans fat,

grams of carbohydrates, grams of sugars, number of calories and milligrams of sodium for an

individual unit for each proposed product.

QUANTITIES:

Quantities reflected in this Proposal are estimates based on projected needs during the contract

period. The accuracy of this estimate may be affected by numerous factors including but not

limited to budgetary adjustments, product pricing, changing market forces, or unintentional errors

or omissions. Actual needs may be greater or less than the estimated quantities provided.

The SFA’s Product Usage Estimate is a guide to potential product usage, but under no

circumstances guarantees product usage.

ORDERS:

The orders will be submitted to the Vendor awarded the Contract by the SFA on a schedule and

by a method that is mutually agreeable to both parties. The SFA prefers the shortest lead time

possible in order to minimize inventory levels at schools. Orders may be transmitted electronically

or by fax as mutually agreed upon by the Vendor awarded the Contract and the SFA.

DELIVERY SCHEDULE AND STANDARDS:

First delivery for this proposal period will be on August 15, 2026 for all schools and daily

thereafter through August 14, 2027.

DAILY deliveries are REQUIRED to ALL school sites between the hours of 6:00 a.m. and 1:00

p.m Monday – Friday, except for holidays. Any exceptions must be approved by the School District

School Nutrition Director or designee. A list of schools and addresses is attached to this Request

for Proposals. NO SALESMEN WILL CALL ON OR TELEPHONE THE SCHOOLS.

Delivery Cost - ALL delivery costs are to be included in the per item proposal price.

Special Condition Requirements are included in the proposal. Please review carefully, sign

and send back with the other required documents.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP for Fresh Milk Products

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