RFP For Fayette Street MTF Grant Road Diet Engineering Services

REQUEST FOR PROPOSALS
Fayette Street (SR 3016)
Safety Improvements
Borough of Conshohocken | 400 Fayette Street, Suite 200 | Conshohocken, PA 19428
Ph: (610) 828-1092 | Fax: (610) 828-0920
Issue Date: Wednesday, April 22, 2026
Responses Due by: May 20, 2026 at 4:00pm

Borough of Conshohocken | RFP for Fayette Street (SR 3016) Safety Improvements
SECTION I: INTRODUCTION
The Borough of Conshohocken, located at 400 Fayette Street, Suite 200, Conshohocken, PA 19428, has recently
been awarded a grant from the Pennsylvania Department of Transportation (PennDOT) Office of Multimodal
Transportation (Multimodal Transportation Fund - MTF) to improve safety along Fayette Street (SR 3016), and is seeking
proposals from qualified consulting engineers to complete the necessary study, design, and permitting
services.
The Borough operates under a seven-member Council and Mayor form of government. The Borough
Manager is the Chief Administrative Officer of the Borough. The Borough provides relatively extensive
services to the community. These services include: police and fire protection; emergency medical aid;
building safety regulations and inspection; street lighting; land use planning and zoning; housing and
community development; maintenance and improvement of streets and related structures; traffic safety;
and full range of recreational programs. Departments in the Borough consist of the following: Office of the
Borough Manager, Department of Public Services (Public Works, Licenses & Inspections, Emergency
Management & Fire Services), Department of Administrative Services, Engineering and Land
Development, Communications and Special Events, Community Development and Zoning, Recreation
Services and Police Department. The Borough's annual budget is approximately $20 million.
The scope of improvements will include the potential implementation of a road diet configuration that will
reduce the four (4) existing travel lanes to three (3) lanes and include safety improvements to pedestrian
crosswalks.
Note that since funding is provided for this project through a Multimodal Transportation Fund grant, the
selected consultant shall meet all required guidelines for the use of these grant funds. The attached
Multimodal Transportation Fund grant agreement is incorporated by reference into this RFP and any
subsequent consultant contract.
SECTION II: SCOPE OF SERVICES
For purposes of this RFP, the project is anticipated to be completed in one phase. The designer is expected
to provide engineering services necessary for the design and permitting of the proposed improvements. It
is also anticipated that all submissions to PennDOT will follow the PennDOT Highway Delivery Process in
accordance with PennDOT Pub 9.
Funding for this project is secured through a Multimodal Transportation Fund grant. As such, all design and
funding must meet all required guidelines for the use of grant funds for the project.
Anticipated services include, but are not limited to, the following:
1. Project Management and Coordination
a. Project coordination, monitoring and administration.
b. Attend project coordination meetings (Assume six (6) project meetings for the duration of
c. the project). Prepare meeting minutes after each meeting and provide to all attendees.
d. Monitor project schedule and budget.
e. Prepare invoices and progress reports.
f. Coordinate with the Borough of Conshohocken Administration and Public Works Departments.
2. Confirmation of Design Concept
a. Prepare necessary traffic studies to finalize safety improvement concept along Fayette Street.
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Borough of Conshohocken | RFP for Fayette Street (SR 3016) Safety Improvements
3. Topographic Survey
a. Include sufficient coverage to adequately design the roadway, intersection, and related ADA
compliant pedestrian accommodations.
4. Environmental Clearances
a. Complete Environmental Documentation required by MTF agreement.
5. Highway Plan Design Process - PennDOT Publication 9
a. Prepare preliminary and final highway plans in accordance with PennDOT District 6-0
standards and requirements for the proposed modifications. A PennDOT Highway Occupancy
Permit (HOP) is anticipated to be required. Plans are to include but may not be limited to:
i. Existing Features Plan
ii. Construction Plan
iii. Pavement Marking & Signage Plan
iv. ADA Compliant Pedestrian Curb Ramp Plans
v. Traffic Signal Permit Plans
vi. Details
vii. Maintenance and Protection of Traffic Plans
b. ADA design will be completed in accordance with PennDOT standards and will include the
completion of CS-4401 forms and Technical Infeasibility Forms if deemed necessary.
6. Right-of-Way Plan Preparation
a. Prepare legal plats and descriptions as necessary to acquire any additional right-of-way or
easements.
b. Obtain right-of-way clearances as required.
7. Erosion and Sediment Control
a. Provide design plans for E&S Control.
b. Coordinate with Montgomery County Conservation District as necessary to obtain approvals.
8. Utility Coordination
a. Notify PA One-Call System
b. Research existing utility plans and as-built plans.
c. Identify utility conflicts and coordinate solutions/relocations.
9. Bid Phase
a. Prepare bid documents in accordance with PennDOT and Borough of Conshohocken standards,
incorporating Pennsylvania Department of Labor Prevailing Wage Rates.
b. Prepare Opinion of Probable Construction Cost prior to project advertisement.
c. Prepare final set of bid documents incorporating any addenda issued during the bid period.
d. Provide bidding assistance/clarification and respond to questions from potential bidders.
e. Attend pre-bid meeting.
f. Coordinate electronic bid opening.
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Borough of Conshohocken | RFP for Fayette Street (SR 3016) Safety Improvements
g. Review submitted bids and provide a recommendation to the Borough regarding project award.
10. Construction Observation/Administration
a. Attend pre-construction meeting.
b. Review submittals.
c. Review applications for payment.
d. Review requests for change orders.
e. Respond to requests for information (RFI).
f. Attend periodic progress meetings.
g. Perform construction inspection of critical project components.
h. Prepare punch list(s) of outstanding items.
i. Review contractor as-built plans.
If construction costs exceed $1.5 million, Task 10 may need to be completed by a separate consultant, and
this task will be removed from the agreement. This issue will be coordinated with PennDOT during the
design phase.
SECTION III: CONTENTS OF PROPOSAL
1. Cover Letter: Transmittal letter describing your firm/team's interest in providing professional
engineering and design services for the project and statement agreeing to the terms and conditions of
the RFP. The letter must include the name, title, address, telephone number and email address of the
contact person for the proposal and be signed by someone authorized to contractually bind the firm on
a contract with the Borough. The letter should also identify all materials being forwarded in response to
the RFP.
2. Table of Contents.
3. Project Understanding and Approach: Describe your firm/team's understanding of the Scope of
Services and the approach to completing the necessary tasks. Describe the method for managing overall
project costs, schedule, quality assurance/quality control, etc. Identify any assumptions or exceptions
to the scope of services used to prepare the proposal. Otherwise, the selected firm/team will be held to
the scope of services identified in the RFP.
4. Qualifications and Experience:
* Provide a brief history of the company. Indicate the office location that will administer the
agreement and perform the work.
* Identify key personnel that are experienced in transportation design/construction projects and
qualified to provide the requested services. Attach resumes of key personnel that will be
working on the project. Provide brief description of staff's expected responsibilities and
involvement with the project (i.e., project manager, technical staff, survey, CAD designer, etc.).
* To be eligible for consideration, key members of the consultant's project team shall be
registered Professional Engineers licensed by the State of Pennsylvania and Professional Traffic
Operations Engineers (PTOE).
* Firm/team must demonstrate a minimum of five (5) years of experience providing related
professional services. Indicate familiarity with Borough, including any previous transportation
project experience within the Borough, and experience with PennDOT design processes and
standards, including ADA compliant curb ramp design experience.
* Provide a list of projects performed with similar scope of services, and the status of those
projects (in design, design completed, construction completed). Include the following
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Borough of Conshohocken | RFP for Fayette Street (SR 3016) Safety Improvements
information:
* Client Name, point of contact, address, phone number, email.
* Description and location of project.
* Key personnel involved in project.
* List at least three (3) references for which services similar to this RFP were provided. Indicate
name, company title, address, email and phone number.
* Firms with out of state headquarters or corporations not incorporated in Pennsylvania must
include a copy of their registration to do business in the Commonwealth as provided by the
Department of State.
* Firms/teams must have an active business partner ID (BPID) within PennDOT's system or
establish one prior to execution of the contract agreement. The status of the firm's BPID should
be indicated in the proposal.
* Provide any additional information/qualifications that may set your firm/team apart from
other submittals.
5. Project Schedule: Provide an overall project timeline from start of work until completion. The project
schedule must meet all required guidelines of the PennDOT MTF agreement.
6. Insurance: Provide proof of liability protection, including insurance (errors and omissions, professional
liability, and/or professional malpractice). Upon selection, Borough of Conshohocken shall be named
as additional insured.
7. Cost: Provide a summary of the number of hours estimated to complete all tasks, hourly rates for each
employee classification, and a total not-to-exceed cost for the identified Scope of Services. The cost
summary should be in a separate sealed envelope. The cost summary will not be reviewed until after
the selection.
SECTION IV: TIMELINE AND SUBMISSION PROCEDURES
The Borough anticipates the following general timeline for this RFP. The anticipated schedule may be
changed if it is in the Borough's best interest to do so.
RFP Advertised - Wednesday, April 22, 2026
Proposal Due Date - Wednesday, May 20, 2026 at 4:00pm
Administration Evaluation of Proposals
Council to review and discuss RFP submissions-
Wednesday, June 3, 2026
Council to consider authorizing award of bid -
Wednesday, June 17, 2026
Contract Awarded - TBD
*Note that schedule is subject to change for administrative purposes
Copies of the request for proposals are available at Conshohocken Borough Hall located at 400 Fayette
Street, Suite 200, Conshohocken, PA 19428, and the office hours are 8:30 AM to 4:30 PM Monday through
Friday. The RFP is also available on the Borough website (www.conshohockenpa.gov).
Qualified applicants shall submit one (1) original copy of the proposal in a sealed envelope clearly labeled
'Fayette Street (SR 3016) Safety Improvement Project Engineering and Design Services Proposal' (note that
a separate sealed bid for the cost summary is required) and one (1) electronic copy via email or flash drive
and be delivered by end of business 4:00pm on Wednesday, May 20, 2026 to:
Stephanie Cecco
Borough Manager
Conshohocken Borough
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Borough of Conshohocken | RFP for Fayette Street (SR 3016) Safety Improvements
400 Fayette Street, Suite 200
Email: scecco@conshohockenpa.gov
Proposals shall be stamped received no later than 4:00 PM on Wednesday, May 20, 2026
SECTION V: SELECTION PROCESS
Proposals submitted by the deadline and deemed complete will be evaluated by the Borough
Administration. Any firms/teams submitting a proposal may be required to provide additional detailed
information. Borough Administration may choose to interview the firms/teams to assist with the ranking
of the proposals submitted. The award of contract will be at the sole discretion of the Borough
Administration, with the approval of Borough Council as necessary. Proposals will be evaluated on a
variety of factors including, but not limited to, the following:
* Relevant experience and qualifications related to the scope of services identified in the RFP.
* Relevant experience and qualifications of key personnel.
* Overall understanding of the project and identified approach to completing the project.
* Satisfactorily completed similar projects.
* History of positive working relationships with the Borough or similar municipalities in Montgomery
County, PA
Proposals that do not comply with the guidelines stipulated in this RFP will not be considered. The Borough
of Conshohocken will establish a ranking of the submitted proposals based upon the technical aspects of the
proposals and the qualifications of the firm/team. The Borough will then commence negotiations with the
top-ranking firm/team using the cost proposal provided with the submission. If cost negotiations with the
top-ranking firm/team are unsuccessful, the Borough may decide to negotiate with the second-ranked
firm/team. The selection process will commence with the successful execution of a contract with the selected
firm/team.
SECTION VI: ADDITIONAL REQUIREMENTS
Indemnification
The selected contractor shall defend, indemnify and hold harmless the Borough, its officers, agents and
employees and all claims and costs of any nature whether for personal injury, property damage or any
other liability arising out of or in any way connected with the scope of services required by this RFP,
including the acts or omissions perpetrated by employees of the firm.
Insurance
Provide a description of the contractor's insurance coverage applicable to the services described herein.
Such coverage must be adequate to sufficiently cover the services described herein and must include at a
minimum, general liability insurance coverage and professional liability insurance coverage. Include
insurance certificates summarizing such insurance coverage. Contractor must accept the provisions of the
act of June 2, 1915, known as the Workers' Compensation Act and will file with the borough a certificate of
insurance providing evidence of the coverage.
Before commencing performance of any services under this Agreement, the Consultant shall procure, pay
for, and maintain the following minimum types and limits of insurance, on forms reasonably acceptable to
Borough. Such insurance shall be maintained in full force and effect until final acceptance of the Services
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Borough of Conshohocken | RFP for Fayette Street (SR 3016) Safety Improvements
or the completion of all post-acceptance warranty or related work by consultant, whichever is later.
Coverage shall be obtained from insurance carriers approved to transact that class of business in the state
where the work will be performed, having an A.M. Best Rating of A-VII or better.
Certificates of insurance evidencing that the requirements below have been met shall be provided to
Borough prior to the start of work.
1. General Liability
Commercial General Liability, written on an occurrence basis, covering bodily injury, property
damage and/or personal/advertising injury to third parties, which may arise from operations
under the Agreement, whether such operations are performed by the Consultant or its Sub-
Consultant, with limits not less than:
Each Occurrence, Bodily Injury and Property Damage $1,000,000
Personal and Advertising Injury $1,000,000
Products/Completed Operations Aggregate $2,000,000
Per Project Aggregate $2,000,000
The General Liability policy shall include contractual liability, covering liability assumed by the
Provider under the Indemnification and other provisions of the Agreement.
2. Business Automobile Liability
Business Automobile Liability coverage for bodily injury and property damage arising out of the
ownership, maintenance, or use of owned, non-owned, hired, and leased vehicles, including
uninsured/underinsured motorists coverage, with limits not less than:
Combined Single Limit $1,000,000
3. Workers' Compensation and Employers Liability
Workers Compensation and Employers Liability as required by the state of hire and/or the state in
which the work will be performed, including "other states" coverage, with limits not less than:
Workers Compensation Statutory
Bodily Injury by Disease, each Employee $500,000
Bodily Injury by Disease, Policy Limit $500,000
Bodily Injury by Accident $500,000
4. Umbrella Liability
Umbrella Liability applying excess of the General Liability, Automobile Liability, and Employers
Liability policies, on a following-form basis, with limits not less than:
Each Occurrence $2,000,000
Aggregate, Per Project $2,000,000
5. Commercial Crime (if applicable)
Commercial Crime or Fidelity (Employee Dishonesty) insurance extending to third parties (i.e., theft
from Owner or third parties), including but not limited to Theft of Money and Securities both on-
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Borough of Conshohocken | RFP for Fayette Street (SR 3016) Safety Improvements
and off-premises and in transit, ERISA, Forgery or Alteration, Computer Fraud, Embezzlement and
Funds Transfer Fraud, with limits not less than:
Employee Dishonesty, First Party $1,000,000
Employee Dishonesty, Third Party including Theft of Property $1,000,000
Computer Fraud $1,000,000
Forgery or Alteration $1,000,000
Funds Transfer Fraud $1,000,000
ERISA Included
On Premises $ 50,000
In transit $ 50,000
Annual Aggregate $1,000,000
7. Professional Liability/Errors & Omissions (E&O)
All contractors and consultants who will perform, or retain others to perform, professional services
in connection with the work (including, but not limited to Architects, Engineers, Consultants,
Design-Build, and Project/Construction Managers) shall provide Professional Liability insurance
covering negligent acts, errors, or omissions in the performance of the Services, with limits not less
than:
Each Claim $2,000,000
Annual Aggregate $2,000,000
8. Cyber/Technology Insurance (if applicable)
Cyber/Technology insurance coverage with the following coverage parts and with limits not less
than:
Network Security Liability, each claim and aggregate $1,000,000
Liability coverage for when the insured's web-based platform or computer system fails to prevent
a security breach or a privacy breach, including but not limited to transmission of a computer virus
and liability associated with the failure to provide authorized users with access to the web-based
system.
Regulatory Liability, each claim and aggregate $1,000,000
Liability coverage for lawsuits or investigations by Federal, State, or Foreign regulators relating to
Privacy Laws.
Crisis Management (including the following coverages): Included Notification Expense (First party
expenses to comply with Privacy Law notification requirements); Credit Monitoring Expense (First
party expenses to provide up to 12 months credit monitoring); Forensic Investigations (First party
expenses to investigate an intrusion into an Insured's computer system); Public Relations (First
party expenses to hire a public relations firm)
Cyber Extortion $1,000,000
Payments to a party threatening to attack an Insured's computer system in order to avert a cyber-
attack.
General Insurance Provisions
Consultant shall be responsible for the payment of all deductibles or self-insured retentions
applicable to its insurance coverages.
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Borough of Conshohocken | RFP for Fayette Street (SR 3016) Safety Improvements
All policies required hereunder other than Workers Compensation, Professional Liability, and
Commercial Crime shall name Borough of Conshohocken and its elected officials, officers, directors,
employees, agents, subsidiaries, and affiliated companies as Additional Insureds on a primary and
noncontributory basis, for losses arising from the work of the Consultant or its Sub-Consultant or
anyone for whom they may be liable. Additional Insured status shall include defense and shall
apply to both Ongoing and Completed Operations, for a period of not less than three years after
completion of services.
All policies shall provide a Waiver of Subrogation in favor of Borough and/or Borough's agent(s)
and/or other parties designated by Borough.
If coverage is written on a claims-made basis, an Extended Reporting Period, or tail coverage, shall
be provided for three (3) years following completion of the Provider's services. In the alternative,
the claims-made policy shall be renewed for not less than three (3) years following completion. The
policy retroactive date shall be no later than the effective date of this Agreement.
Policies shall not be canceled, terminated or non-renewed unless sixty (60) days prior written notice
is sent to the additional insured parties.
9. Sub-Consultant
Consultant shall require each Sub-Consultant (if any) to provide insurance as outlined above. Such
policies shall name Borough of Conshohocken, Consultant, and their elected officials, officers,
directors, employees, agents, subsidiaries, and affiliated companies as additional insureds on a
primary/noncontributory basis at the limits required herein, for losses arising from the negligence
of the Sub-Consultant and shall provide a Waiver of Subrogation in favor of the Additional Insured
parties.
Additional Insured status shall include defense and shall apply to Completed Operations for a
minimum three years after project completion.
Consultant shall be responsible for securing certificates of insurance from all Sub-Consultants
evidencing the insurance coverages required above.
The insurance coverages and limits required herein are designed to meet the minimum
requirements of the Borough. The Borough reserves the right to modify these requirements,
including limits, based on special circumstances. Additionally, if the Consultant maintains broader
coverage and/or higher limits than the minimums shown above, the Borough requires and shall be
entitled to the broader coverage and/or the higher limits maintained by the Consultant. They are
not designed as a recommended insurance program for Consultant or its Sub-Consultants. Meeting
these minimum requirements shall in no way limit, qualify, quantify, or relieve the Consultant's
liability and obligations under any other provision of the Agreement.
The Consultant shall acquire, at its own expense, any other additional insurance coverage it deems
necessary for the protection of its work under this Agreement.
Right of Refusal
The Borough reserves the right to reject any and all proposals without qualifications. Proposals will be
considered only in their entirety. The Borough reserves the right to add or deduct any specific requirements
and associated costs from the selected proposal.
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Borough of Conshohocken | RFP for Fayette Street (SR 3016) Safety Improvements
Questions
Questions may be addressed to:
Stephanie Cecco
Borough Manager
Conshohocken Borough
400 Fayette Street, Suite 200
Email: scecco@conshohockenpa.gov
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