24-99430 RFP for Eng Svcs for Railroad Street Reconditioning (due 5/7)

Agency: City of Duluth
State: Minnesota
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 237990 - Other Heavy and Civil Engineering Construction
  • 541330 - Engineering Services
Posted Date: Apr 11, 2024
Due Date: May 7, 2024
Solicitation No: 24-99430
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  • 24-99430 RFP for Eng Svcs for Railroad Street Reconditioning (due 5/7)
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    REQUEST FOR PROPOSAL
    CITY OF DULUTH, MN
    April 10, 2024
    RFP 2499430
    Engineering Services for Railroad Street Reconditioning
    From Fifth Ave W to Canal Park Drive/Lake Avenue
    Duluth, Minnesota
    State Project No. 118118005
    City of Duluth Project No. 1463
    Proposals Due: May 7, 2024, at 4:00 pm local time
    PROJECT OVERVIEW
    The City of Duluth is interested in retaining a consultant to provide design services for the
    reconditioning of Railroad Street, from Fifth Avenue West to Canal Park Drive/Lake Avenue. This
    project will be bid in February of 2025 and constructed in the summer of 2025.
    BACKGROUND
    Railroad Street, from Canal Park Drive to Fifth Avenue West, is a major collector route and state
    aid street (MSAS 118), carrying approximately 10,000 cars per day. Railroad Street runs parallel to
    I-35 and acts as a frontage road to provide access from the two I-35 ramps for downtown Duluth,
    Canal Park, Park Point, and the Port of Duluth off of Garfield Avenue. Construction of Railroad
    Street has occurred in multiple years:
    1984: S Lake Avenue to Harbor Drive
    1987: Harbor Drive to the end of the divided roadway west of 5th Ave W
    1990: Canal Park Drive to S Lake Avenue
    After more than thirty years since the last paving work was done on the majority of the roadway,
    Railroad Street has a condition that requires preservation effort. The current street is a 56’ wide
    bituminous street with two 12-foot driving lanes in each direction with concrete curb and gutter. A
    portion of the street has a center median and turn lanes. Pedestrian facilities, including the Cross City
    Trail and other bituminous and concrete sidewalks are present in the corridor either on one or both
    sides of the street. Two traffic signal systems are located within the project limits, located at the
    intersections of Railroad Street and N Lake Avenue/Canal Park Drive and S. Lake Avenue.
    The proposed project will entail a reclamation and paving of the existing street including the
    following:
    Reclamation of the existing pavement section
    Bituminous re-paving of the existing street section
    Replacement/improvement of the two traffic signals
    Replacement/improvement of street lighting
    ADA crossing improvements at the intersections including APS systems at signals
    Misc. concrete pavement repairs including at intersections with street with concrete pavement
    and spot repairs of existing concrete curb and gutter
    Replacement of signage and striping
    Surface adjustments of existing utilities within the corridor.
    Multiple utilities existing within the road corridor within the area of work including: potable water,
    sanitary sewer, storm, gas, streetlighting, electric power, telecommunications, and steam heat.
    Significant replacement of underground City utilities is not envisioned to be part of this project and
    work should be limited to investigation and adjustment of these utilities to match the final road or
    restoration surface. Coordination of work with these utilities will be included within the scope of
    work and other utilities may choose to perform improvements in conjunction with this work.
    Draft Railroad Street RFP
    The project will be funded through a combination of Federal, Municipal State Aid, Street Lighting,
    and Utility funds. The road shall be designed and constructed to State-Aid Standards. A project
    memorandum and all required submittals will need to be submitted by October 2024.
    The City of Duluth will provide the following:
    Previous surveys, reports, and studies, if available.
    All available street and utility record drawings.
    Monumentation and ties.
    Aerial photography
    Assistance in obtaining other related information in City files pertaining to the project if
    needed.
    GENERAL PROJECT SCOPE
    Consulting Engineering Services are expected to include all work necessary to provide final design
    including plans, specifications, and bidding services; including but not limited to the following:
    1. Project initiation, site visits and other meetings as necessary with City Engineering Staff.
    2. Evaluate existing studies of project corridor and present designs showing options where
    conflicts occur between plans.
    3. Lead public and stakeholder meetings to share design and schedule.
    4. Preliminary Surveys and Information Gathering.
    5. Preliminary Engineering Design and Project memo, including sending the required
    environmental letters and providing responses to the City.
    6. Preparation of an intersection control evaluation (ICE)/signal justification report (SJR) for
    signalized intersections.
    7. Production of Construction Plans and Specifications (Special Provisions).
    8. Bidding technical assistance
    All work shall be performed in accordance with the most recent version of the City Standard
    Specifications and Engineering Guidelines (available on the City of Duluth website.)
    SCOPE OF SERVICES
    The scope of work shall consist of the following tasks:
    1. Initial Site Visit and Consultations
    The Consultant shall meet with City of Duluth representatives to review project scope and
    complexity, design criteria, related requirements, view existing conditions, gather data from the
    City engineering files and previously prepared reports. Additional consultations shall, where
    necessary, clarify the technical requirements and objectives of the contract and may be in the
    form of letters, emails and/or telephone conversations.
    Draft Railroad Street RFP
    The Consultant shall provide documentation of meetings and data provided.
    The Consultant shall ascertain the applicability of information provided, review data for
    completeness, and notify the City of any additional data required. It shall be the responsibility
    of the Consultant to determine, by site inspection procedures, the reliability of all the drawings
    and information, which they choose as reference.
    2. Public Participation
    The Consultant should plan on one (1) public meeting to coordinate and communicate design
    issues and schedule with residents and businesses.
    The Consultant should plan on additional stakeholder coordination meetings with the DECC,
    local business groups, and effected utilities to discuss the design and construction schedule and
    coordination of any concurrent improvements. Consultant should present a plan on how to
    approach these meetings and stakeholder engagement in the proposal.
    3. Reconnaissance, Field Surveys & Geotechnical Exploration
    a. Field Survey:
    i. The Consultant shall perform a full topographic survey. The consultant shall map the
    existing right-of-way, based on existing monuments and documents for inclusion in
    plans. The construction plans shall preserve or re-set all monuments and their boxes
    that are disturbed with the project. Coordinate monument treatments with Project
    Engineer and City Surveyor and include in plan set. The Consultant shall survey all
    existing utility structures in the ROW. The Consultant shall perform survey as
    necessary for driveways, curbs, road and drainage work, including all manhole and
    valve locations. Consultant will also collect all survey information of existing ditches
    and yard slopes as needed for proposed sidewalks and ADA ramps including any
    retaining walls or v-curb needed and include in construction plans. Driveways and
    side streets will be surveyed far enough beyond the ROW (includes utilities) to allow
    for design.
    ii. The Consultant shall identify all ROW conflicts early in the design process. The
    Consultant shall prepare easement language and exhibits for any locations that are
    identified for the City to send to the property owners.
    b. Reconnaissance:
    i. The Consultant shall identify any retaining walls that currently exist within or
    immediately adjacent to the project ROW. All retaining walls within the ROW shall
    be evaluated for sufficiency and structural condition. Design of replacement walls if
    needed will be considered extra work.
    c. Geotechnical Exploration:
    i. Consultation with all regulatory agencies to determine required information for
    permit applications as it relates to the design and execution of the entire project will
    be required. The Consultant shall be responsible for all permit applications that may
    be required of the City.
    Draft Railroad Street RFP
    ii. The Consultant shall do all necessary geotechnical exploration to determine/verify the
    existing section and to provide recommendations for the proposed section, including
    pipe bedding in areas of poor subsurface conditions. Assume for this proposal the total
    number of subsurface explorations is one (1) per 800 ft.
    4. Preliminary Recommendations and Costs
    a. The Consultant shall analyze all available records, record drawings, inspection reports
    and all other appropriate data, and prepare recommendations and a preliminary
    construction cost estimate prior to preparing plans and specifications.
    b. The consultant shall work with City staff to provide design and cost alternatives to assist
    the City in meeting the City's desired objectives and budget constraints.
    c. Once the cost estimates are prepared, meet with the project engineer to select the
    preferred alternative. Full design can commence following that meeting.
    5. Preliminary Design
    The consultant shall perform preliminary design and prepare layouts based upon the data and
    information collected. Preliminary layouts shall be produced for Engineering Staff review prior
    to the project meeting dates.
    6. Plans and Specifications
    The consultant shall prepare construction drawings as necessary to construct the project. Plans
    and all work shall be in accordance with the current version of the City of Duluth Guidelines for
    Engineering Requirements, City Standard Specifications and Minnesota State Aid Standards. The
    current edition of the Minnesota Department of Transportation “Standard Specifications for
    Construction” and any supplements shall be utilized and referenced. Current edition means the
    edition on the date when plans are finalized by the City and MnDOT.
    The specification preparation shall also include appropriate sections for bidding, bonding,
    agreements, general and special provisions, and other appropriate contract provisions as well.
    These sections shall be developed in accordance with the City standards, which shall be made
    available to the consultant.
    Pedestrian ramps will be improved to meet current ADA standards where sidewalks currently
    exist. The Consultant will be required to complete preliminary design for the curb ramps with
    approval of the ramp type prior to final design by the project engineer. If the proposed ramp
    won’t meet ADA standards, the Consultant shall submit to the city an ADA Compliance
    Checklist for that site in PDF format. All curb ramps shall be designed to meet a level 2 design
    unless a level 3 design is required to provide sufficient information for the ramp to be correctly
    constructed.
    A licensed Professional Engineer registered in the State of Minnesota with experience in Civil
    Engineering and preparation of state aid funded plans and specifications must supervise all work.
    Consulting firm, or have a specific subconsultant, listed on the following Minnesota DOT pre-
    qualification lists:
    Draft Railroad Street RFP

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