RFP for CSAH 19 (Keats Ave N) at 80th Street Intersection Project

Agency:	Washington County
State:	Minnesota
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Jan 12, 2024
Due Date:	Jan 26, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Request for Proposals (RFP) for

Design Engineering Services

For

CSAH 19 (Keats Ave N) and 80th St

Intersection Project

RFP release date: 12/22/2023

Submission due date: 1/26/2024

A great place to live, work and play…today and tomorrow

Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006

P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246

www.co.washington.mn.us

Washington County is an equal opportunity organization and employer

Table of Contents

1. Introduction ....................................................................................................................................................... 3

1.1. Background Information ............................................................................................................................ 3

1.2. Project Goals and Objectives ..................................................................................................................... 4

1.3. Project Schedule ........................................................................................................................................ 4

2. Scope of Work and Deliverables ........................................................................................................................ 4

2.1. Project Management ................................................................................................................................. 5

2.2. Data Collection and Site Visit .................................................................................................................... 5

2.3. Public and Agency Engagement................................................................................................................. 5

2.4. Environmental Screening and Documentation ......................................................................................... 6

2.5. Cultural Resources..................................................................................................................................... 6

2.6. Design Services .......................................................................................................................................... 6

2.7. Deliverables ............................................................................................................................................... 9

2.8. Bidding and Construction Assistance Services .......................................................................................... 9

2.9. Additional Tasks......................................................................................................................................... 9

3. Proposal Content ............................................................................................................................................... 9

4. Proposal Submittal........................................................................................................................................... 10

5. Proposal Evaluation ......................................................................................................................................... 11

5.1. Reserved Rights........................................................................................................................................ 11

6. Proposal Questions .......................................................................................................................................... 11

Appendix A - County's Standard Terms and Conditions………………………………………………………………………………………12

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CSAH 19 at 80th St

1. Introduction

1.1. Background Information

The Washington County Public Works Department is issuing this request for proposals (RFP) to provide

design engineering services for the County State Aid Highway (CSAH) 19 (Keats Ave N) and 80th St

Intersection Project.

CSAH 19 (Keats Ave N) near this intersection:

• Is functionally classified as an A-Minor Expander

• Has an ADT of 8,000 vehicles/day

• Has a posted speed limit of 55 mph

• Has a posted weight limit of 10-tons

The west leg of this intersection (80th St):

• Is a City street

• Is functionally classified as an A-Minor Expander

• Has an ADT of 3,300 vehicles/day (2021 count)

• Has a posted speed limit of 45 mph

The east leg of this intersection (80th St):

• Is a City street

• Is functionally classified as a Major Collector

• Has an ADT of 850 vehicles/day (2021 count)

• Has a posted speed limit of 45 mph

This intersection is located entirely within the City of Cottage Grove.

The project has been included in the current Washington County Capital Improvement Plan as RB-2667 due

to this intersection being in an area of the County that is experiencing increased development and traffic

growth. This intersection has been featured in the Washington County Intersection Control Ranking System

(ICRS) Report.

The project area is located within the Central Greenway Regional Trail network, which exists to connect Lake

Elmo Park Reserve to Cottage Grove Ravine Regional Park in this area. The Central Greenway Regional Trail

Master Plan for the “South Segment” is located here:

https://www.co.washington.mn.us/DocumentCenter/View/18661/Central-Greenway-Regional-Trail-Final-

Draft-Sept-2017?bidId=

This project has submitted for $1,500,000 of 2023 Local Road Improvement Program (LRIP) grant funding.

Award announcement is anticipated on March 29, 2024.

This project will be a cooperative effort between Washington County and the City of Cottage Grove, with

Washington County serving as the lead agency. All work performed under the anticipated contract must be

carried out in accordance with the procedures, requirements, and regulations of Minnesota Department of

Transportation (MnDOT) State Aid, Washington County, South Washington Watershed District (SWWD), and

the City of Cottage Grove.

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CSAH 19 at 80th St

1.2. Project Goals and Objectives

The objective of this project is to implement responsible long-term solutions at this intersection. In

summary, the project goals are as follows:

• Utilize a comprehensive agency and public engagement process to engage, obtain feedback, and

achieve community acceptance of a roundabout design at this intersection.

• Perform due diligence to support environmental responsibility within the project area

• Produce a municipally-approved preliminary geometric layout and construction documents that

meets all MnDOT, CSAH, and Washington County requirements

• Procure multi-modal project improvements that are consistent with the Central Greenway Regional

Trail Master Plan

• Achieve a construction schedule that minimizes public inconvenience, while being sensitive to

reducing overall project costs and environmental impacts.

1.3. Project Schedule

Overall Project Schedule

Project Kick-off

Data Collection

Preliminary Design & Public Engagement

Preferred Alternative Identified

Geometric Layout

Final Design & Public Engagement

ROW Acquisition

Bid Letting

Bid Opening

Construction

Anticipated Date

March 2024

April – June 2024

June – July 2024

July 2024

August 2024 – September 2024

October 2024 – October 2025

October 2024 – December 2025

December 2025

January 2026

2026

2. Scope of Work and Deliverables

The following lists outline work tasks and associated items that shall be included as part of the contracted

services.

All reports/documentation must be developed and presented in Microsoft Office and all design files must be

developed and presented in MicroStation adhering to Washington County approved formats unless otherwise

noted or requested by the Consultant (the selected firm to perform this work) with approval of the County.

The role of the selected Consultant team will be to complete all tasks necessary to take the project to a

municipally-approved preliminary layout and a MnDOT State Aid and municipally-approved construction plan

set. Washington County will partner with the City of Cottage Grove and will act as the lead agency through all

aspects of the project. The County’s role as lead agency does not preclude direct and regular interaction

between the Consultant and the City, Watershed District, and other agencies.

External Agency input and review is important; however, the County is to be kept informed of agency dialogue

and will assist the Consultant in determining the need and scope of interaction with a particular agency. The

City of Cottage Grove will be involved in the design development and review and other intermediate completion

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CSAH 19 at 80th St

points, and their input will be incorporated on a regular basis to avoid review delays or reworking of design

elements.

2.1. Project Management

The Consultant will perform all work necessary to effectively coordinate the project completion, maintain

the project schedule and budget, as well as manage the Project Management Team (PMT). The Consultant

will start with a hybrid kick-off meeting at the County office. After the kick-off meeting, the Consultant

should host monthly PMT meetings, which can be virtual. The proposal should include a summary of the

project management measures required to ensure that the project is completed on time, within budget, and

in accordance with applicable laws, policies, standards, and good engineering practice. The selected

Consultant shall develop and implement a project specific Quality Management Plan, which shall be

available for review upon request during the project.

2.2. Data Collection and Site Visit

The Consultant shall collect existing data and reports relevant to the project area and obtain new

information as needed for all aspects of the project. At least one on-site coordination meeting shall be

arranged by the Consultant.

Washington County will provide the following information to the successful Consultant:

• Geolocated project aerial imagery

• LIDAR

• Topographic Survey (will be provided by May 1, 2024)

• Existing Right of Way information

• Applicable as-built information

2.3. Public and Agency Engagement

The goal of the Washington County Public Works Department is to achieve excellence in design with every

project we do through comprehensive public involvement. We believe a focused public engagement plan

will be essential to facilitate community acceptance of this project, while maintaining the transportation

objectives and requirements of Washington County and the City of Cottage Grove.

The Consultant shall develop a Public Involvement Plan to meet the project objective and goals and facilitate

acceptance and approval of the project. The plan should provide an overall approach to involvement, as

well as specific involvement activities, techniques, strategies and how these specific tasks will integrate into

the overall process.

2.3.1. Project Website

Washington County will create a project-specific website, which will be available throughout the

duration of work, as well as through construction. The selected Consultant will be responsible for

providing text and graphics to support the website throughout the project.

2.3.2. Public Events and Newsletters

Assist the County in conducting public engagement and outreach throughout the project. This will

include, but is not limited to public open house and pop-up events, public mailers, social media, and

email outreach as necessary to maximize attendance and audiences. The County anticipates that at our

first public open house, the project team will share a preliminary layout that shows a roundabout

design.

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RFP for CSAH 19 (Keats Ave N) at 80th Street Intersection Project

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See Also

Bid Title:	RFP for CSAH 19 (Keats Ave N) at 80th Street Intersection Project
Category:	Washington County Public Works
Status:	Open