RFP for CSAH 96 Guardrail

Agency:	Washington County
State:	Minnesota
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Jan 9, 2024
Due Date:	Jan 30, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Proposals (RFP) for

Design Services for Guardrail and

Drainage Improvements to

County State Aid Highway (CSAH) 96

(Old Trunk Highway 96)

Guardrail Section #4

Guardrail Section #5

RFP release date: 1/9/2024

Submission due date: 1/30/2024

A great place to live, work and play…today and tomorrow

Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006

P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246

www.co.washington.mn.us

Washington County is an equal opportunity organization and employer

Table of Contents

1. Introduction ....................................................................................................................................................... 3

1.1. Background Information ............................................................................................................................ 3

1.2. Project Goals and Objectives ..................................................................................................................... 3

1.3. Project Schedule ........................................................................................................................................ 3

2. Scope of Work and Deliverables ........................................................................................................................ 4

2.1. Project Management ................................................................................................................................. 4

2.2. Data Collection .......................................................................................................................................... 4

2.3. Utility Coordination ................................................................................................................................... 4

2.4. Plans, Specifications, and Cost Estimates.................................................................................................. 4

2.5. Permits....................................................................................................................................................... 5

2.6. Deliverables ............................................................................................................................................... 5

2.7. Bidding and Construction Assistance Services .......................................................................................... 5

2.7.1. Bidding Services ....................................................................................................................................... 5

2.7.2. As-Built Drawings ..................................................................................................................................... 5

2.8. Additional Tasks .............................................................................................................................................. 5

3. Proposal Content ............................................................................................................................................... 5

4. Proposal Submittal............................................................................................................................................. 6

5. Proposal Evaluation ........................................................................................................................................... 6

5.1. Reserved Rights.......................................................................................................................................... 6

6. Proposal Questions ............................................................................................................................................ 7

County's Standard Terms and Conditions………………………………………………………………………………………..……………………8

Guardrail Map…………………………………………………………………………………………………………………………………………………….13

Guardrail Inventory………………………………………………………………………………………….…………………………………………………14

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CSAH 96 Guardrail RFP

1. Introduction

1.1. Background Information

The Washington County Public Works Department is issuing this request for proposals (RFP) to provide

permitting and engineering services for the County State Aid Highway (CSAH) 96 Guardrail and Drainage

Improvement Project.

The jurisdiction of Highway 96 was recently transferred from the Minnesota Department of Transportation

(MnDOT) to Washington County. Washington County will be leading a corridor study to help identity and

prioritize improvements to this 9-mile roadway in 2024. Prior to future corridor improvements being

programed within the County’s Capital Improvement Plan (CIP), there are immediate needs to repair aging

sections of guardrail, some with underlying drainage and stability issues.

Along CSAH 96, there are 19 sections of guardrail. Of the 19 sections, 2 were replaced in 2023, 10 sections

are in good to fair condition and will remain as is until address as part of the larger corridor project, and 7

have been identified for replacement. These seven sections will make up this guardrail improvement

project. An inventory and map of the guardrail sections can be found at the end of this RFP.

Guardrail sections #1, 2, 3, 4, 5, 11, and 12 are the seven sections to be replaced as part of this project. The

combined length of these sections are approximately 3,450 feet. To improve drainage, bituminous curb

should be added along guardrail sections #2-4. In addition, to replace guardrail section #5, embankment

(slope stabilization) work may be necessary.

All work performed under the anticipated contract must be carried out in accordance with the procedures,

requirements, and regulations of MnDOT State Aid, Washington County, Rice Creek Watershed District, and

Carnelian-Marine St. Croix Watershed District.

1.2. Project Goals and Objectives

The objective of this project is to implement immediate improvements to CSAH 96. In summary, the

project goals are as follows:

• Produce plans that meets all MnDOT, CSAH, and Washington County requirements.

• Obtain necessary permits for this work.

• Achieve a construction schedule that minimizes public inconvenience, while being sensitive to

reducing overall project costs and impacts.

1.3. Project Schedule

Overall Project Schedule

Project Kick-off

60% Plans

95% Plans

Bid Letting

Bid Opening

Bid Award

Construction

Anticipated Date

February 2024

April 2024

May 2024

June 2024

July 2024

August 2024

September 2024

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CSAH 96 Guardrail RFP

2. Scope of Work and Deliverables

The following lists outline work tasks and associated items that shall be included as part of the contracted

services.

2.1. Project Management

The Consultant will perform all work necessary to effectively coordinate the project completion and

maintain the project schedule and budget. Bi-Weekly project manager check-in meetings should be

scheduled by the consultant. No project management team (PMT) meetings are needed for this project.

2.2. Data Collection

Washington County will provide the following information to the successful Consultant:

• Aerial Imagery

• LIDAR

• Topographic Survey of Guardrail Sections #1-4 (areas where curb may be added)

• Right of Way Information

2.3. Utility Coordination

For the purposes of this RFP, "utilities" shall mean and include, but not be limited to, all privately, publicly,

or cooperatively-owned pipes, lines, antennas, or facilities for the distribution or transmission of electrical

energy, gasoline, oil, natural gas, water, sewage, steam, cable TV, telephone or other material and

communication lines and devices.

The Consultant shall contact Gopher State One Call to obtain design locates of all utilities within the project

limits. All utilities shall be identified as to owner, type, and size. Specific areas may be identified for a utility

Quality Level D and/or C. Quality levels shall be determined according to the guidelines of ASCE/UESI/CI 38-

22, entitled "Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data."

At least one utility identification / information / coordination meeting will be arranged by the Consultant.

Meeting minutes of all such contacts, conferences and meetings with the utilities shall be kept by the

Consultant and shall become part of the permanent project record and shall be transferred to Washington

County.

The Consultant shall develop a tabulation of any conflicts and required changes to existing utility facilities.

2.4. Plans, Specifications, and Cost Estimates

Plans and specifications will include all elements and details required by CSAH standards. Plans shall include:

• Title Sheet

• General Layout

• SEQ, Tabulations, Standard Plates Tabulation, and Private Utility Tabulation

• Soil and Construction Notes

• Typical Sections

• Standard Plan Sheets

• Removal, Construction, Erosion Control, and Turf Establishment Plans

• Drainage Plans (If applicable)

• SWPPP

• Traffic Control Plans

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CSAH 96 Guardrail RFP

The Consultant will provide construction cost estimates at milestones throughout the project development,

including at 60%, 95% and final plan completion.

Any unique project specific special provisions (600’s) shall be provided by the consultant.

2.5. Permits

The Consultant will be responsible for submitting applications and obtaining all permits warranted by the

proposed work. Washington County will pay the permitting fees.

Permits and approvals required may include but not limited to the following: Rice Creek Watershed District,

Carnelian-Marine St. Croix Watershed District, NPDES, and SWPPP documents.

2.6. Deliverables

The Consultant shall provide the following:

• Signed final plans in 11” x 17” PDF electronic format

• Final engineers estimate in Microsoft Excel format

• Electronic design files in MicroStation format

• All supporting documentation required for State Aid submittals

2.7. Bidding and Construction Assistance Services

2.7.1. Bidding Services

The Consultant shall modify plan sheets and specifications to reflect changes addressed in addendums.

The county will be responsible to package and post addendums.

2.7.2. As-Built Drawings

The Consultant shall modify the plan to incorporate any addendums, change orders, field adjustments,

or other deviations from the original bid plans. As-Built Record Drawings shall be delivered in PDF and

MicroStation format.

2.8. Additional Tasks

The Consultant is encouraged to include and describe any additional tasks not mentioned within the RFP

that will enhance the project.

3. Proposal Content

Proposals will be limited to no more than five (5) pages in length, excluding a cover sheet, a cover letter, and

appendices. The font shall be no smaller than 11 point, 11x17 pages can be used for maps, exhibits, and/or

schedule and will count as a single page.

Appendices are anticipated to contain pre-prepared marketing materials and/or full resumes or other

supporting documents. Reviewers may or may not review material contained in appendices.

At a minimum, submitted proposals shall include:

• Title Page/Cover Letter to introduce the Consultant submitting the proposal, including the name,

address, telephone number, and email address of the contact person(s) representing the team and the

names of other firms or individuals participating in the proposal.

• A statement of the objectives, goals, and tasks to show or demonstrate the responder's understanding

of the nature of the project and the work required.

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RFP for CSAH 96 Guardrail

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See Also

Bid Title:	RFP for CSAH 96 Guardrail
Category:	Washington County Public Works
Status:	Open