RFP FOR COMPREHENSIVE FEASIBILITY STUDY FOR AQUATIC CENTER

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541620 - Environmental Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Dec 31, 2025
Due Date:	Feb 17, 2026
Solicitation No:	600RFP FEASIBILITY AQUATIC CENTER
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	600RFP FEASIBILITY AQUATIC CENTER
Project Title:	RFP FOR COMPREHENSIVE FEASIBILITY STUDY FOR AQUATIC CENTER
Description:	RFP FOR COMPREHENSIVE FEASIBILITY STUDY FOR AQUATIC CENTER
Opening Date:	2/17/2026 5:00 PM
Posted Date:	1/1/2026
Status:	Open
Department:	COUNTY OF CUMBERLAND


Solicitation Number * 600RFP FEASIBILITY AQUATIC CENTER	Department COUNTY OF CUMBERLAND	Status Reason Open
Opening Date 2026-02-17T17:00:00.0000000	Posted Date * 2025-12-31T17:30:37.0000000Z	Commodity Code Management advisory services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Jessica Hullender
Description RFP FOR COMPREHENSIVE FEASIBILITY STUDY FOR AQUATIC CENTER

Attachments Cumberland County Proposed Aquatics Center Request For Proposal.pdf (317.64 KB)

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Request for Proposal

Comprehensive Feasibility Study

For: Proposed Cumberland County Aquatic Center Project

Fayetteville, North Carolina

1.0 Introduction:

Cumberland County is soliciting a Request for Proposal (“RFP”) from interested persons or

organizations (“Applicant”) qualified as a consultant (Project Manager) to conduct a

comprehensive feasibility study for a proposed Aquatic Center (the “Project”). The study

will evaluate community needs, potential facility features, site options, capital and operating

costs, and long-term sustainability.

The Applicant shall select and organize a team appropriate for the Scope of Work for the

Project.

The Applicant and its team must clearly demonstrate the ability and expertise to provide

required services, staffing, and resources to complete the Project.

2.0 Project Data:

General:

The Project:

The Owner:

Location:

Cumberland County Proposed Aquatic Center

Cumberland County

Fayetteville, North Carolina

Background:

Cumberland County has identified a need for enhanced aquatic recreation facilities to serve

residents and visitors. This study will help determine the most viable approach to developing an

aquatic center that is financially sustainable, environmentally responsible, and aligned with

community priorities. A community key stakeholder meeting was held in August of 2025. Some of

the priorities mentioned during the meeting were as follows:

Competition/Athletic Features:

●

Competition level swimming & diving amenities (multiple mentions)

●

Olympic sized pool / World-class pool

●

Multiple pool types (lap, recreational, diving)

●

Adequate seating capacity (2,500+ mentioned)

●

Stadium seating overlooking pool.

●

Technology integration

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Background (continued)

Community/Programming Features:

●

Balanced use - K-12, Tourism, Recreational

●

Multi-use/flexible facilities

●

Meeting & private event function spaces

●

Training/education spaces (pools)

●

Community accessibility for all ages

●

Wellness/educational classes

Accessibility & Practical Features:

●

ADA focus, "Not After-Thought"

●

Adequate parking capacity & amenities

●

Easy access/transportation

●

Food truck access

●

Handicap accessibility

●

Appropriate patron capacity & amenities

Economic Development Features:

●

Tourism draw/heads in beds

●

Support for competitions (High School, College, National competitions)

●

Revenue generation through programming

●

Economic impact on surrounding businesses

Schedule:

The owner’s goal is to determine the schedule after receiving the results of the feasibility study.

Currently the goal would be to complete the proposed aquatics center by May 1, 2029.

3.0 Scope of Work

3.1 Community Engagement

3.1.1 Project Manager shall Conduct surveys, focus groups, and public meetings to

engagement community support for a county aquatic center facility.

3.2 Market Analysis

3.2.1 Project Manager will review community demographics, competition, and trends

in aquatics education and recreation as part of the feasibility study.

3.3 Site Analysis

3.3.1 The Project Manager will evaluate and recommend three potential locations for

the proposed aquatics center. Reconcile schedule for punch list items, final

inspections, and Owner move-in and start up.

3.4 Conceptual Design

3.4.1 The Project Manager will provide at least two conceptual layouts with amenities

(e.g., lap pool, leisure pool, splash pad, therapy pool).

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3.5 Financial Analysis

3.5.1 The Project Manager will provide as part of the study an estimate of capital costs,

operating expenses, revenue projections, and funding options.

3.6 Implementation Plan

3.6.1 The Project Manager will provide phased development recommendations and

timelines.

3.7 Additional Support Services. As additional support services, Project Manager shall:

3.7.1 Provide Estimation for total project costs

3.7.2 Provide/Project Full FF&E Coordination Services

4.0 Project Deliverables

4.1 Written feasibility report with findings and recommendations

4.2 Conceptual site plans and renderings

4.3 Financial pro forma and cost-benefit analysis

4.4 Presentation to County Commissioners and community stakeholders

5.0 Request for Proposal Submission

5.1 General Project Team Information: Include in your firm’s qualifications statement, the

following information about your firm and all key project team members:

5.1.1 Cover letter: Cover letter must include: (a) name, title, address, and phone

number of the principle contact person, and name, address, phone number of

any location where the Project’s assigned personnel are based.

5.1.2 Company Overview: Include a general company overview of each key member of

the Project team including location, size, years in business, and years key Project

team member has been with the company.

5.1.3 Insurance Certificate: Certificate of insurance evidencing the firm’s current limits

of liability for commercial general liability, business automobile liability and

professional liability insurance.

5.2 Project Specific Information: Include the following information relevant to the Scope of Work

for your firm and any key project team members that will provide any portion of the Scope of

Work:

5.2.1 Experience: Describe any relevant experience of your firm and separately, the key

personnel for large scale projects similar in scope to the Project. Include in this

information the following:

5.2.2 Project Description: Project name, location, completion date (or projected), total

construction value, brief description of project and the firm’s role.

5.2.3 Project Team: Identify your team members and joint venture partners (if any)

who were assigned to the project and the roles and duties they performed.

5.2.4 Client: Provide the client’s name and contact information. Include the name, title

and telephone number of the client contact most familiar with your services on

the project. If they are no longer with original client, indicate organization of

reference.

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5.2.5 Project Team: Provide a list of the primary project team contact information.

5.2.6 Project Schedule: If applicable provide relevant dates.

5.3 Project Team and Organization: Provide resumes for the proposed project team, including

the individual proposed to be designated as the contact for Project Manager and any other

proposed key staff. Each resume should include at least one paragraph description of the

duties and responsibilities of the individual’s proposed project role. List the prior experience

of such key personnel on similar projects. Include any registrations, licenses, or professional

certifications of the staff if appliable.

5.4 Management Systems: Describe the record keeping, reporting, monitoring and other

information management systems that your firm would propose to use for the Project.

Describe the scheduling and cost control systems that your firm would propose to use for the

Project.

5.5 Fee Proposal: Outline fee structure and description of the basis of fees. Provide calculation

of fees and the assumptions that it is based.

5.5.1 Provide basis of Fee (percent of construction, lump sum services, hourly basis,

etc.)

5.5.2 Provide list of disciplines with corresponding rate structure i.e.

Project Executive

Project Manager

Assistant Project Manager

Accounting

Administrative

Technical

6.0 Interviews and Selection

6.1 Review Criteria: The Selection Committee shall verify evaluation and rank the RFP Submittals

in accordance with the weighted criteria below:

No. Evaluation Criteria

1 Understanding of the project and proposed strategies.

2 Cost effectiveness and affordability of the proposed fee

structure and ability of the firm to maximize use of funds

allocated for the project.

3 Qualifications of personnel, approach to deliverables, and

quality of recommendations.

4 Relevant experience in undertaking projects of similar

scope, complexity, importance and value, and lessons

learned to be applied to this project.

5 Presentation and Interview.

6 Quality and clarity of proposal.

Final Criteria Ratings (out of a total of 100 points)

Weight

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In making an RFP submittal for this solicitation, the Applicant acknowledges and understands

that the evaluation and ranking of the submission by the Panel is inherently subjective and

Applicant agrees that the evaluation and ranking by the Panel is within the sole discretion of

the Panel.

Short List: Following the deadline for receiving proposals, Cumberland County will review the

proposals and develop a short list of firms to be interviewed. Those firms that are invited to

Interview will be expected to have key personnel available for presentation and interview at

a future date to be set by the County. Representatives from County Management and Staff

will be in attendance for the interviews.

Following the interviews, the County anticipates recommending a selected firm to the Board

of Commissioners at the next regularly scheduled Agenda Session meeting.

6.2 Negotiation: Following the selection of a firm, the County will engage the firm for review of

the proposed contract to evaluate project scope and cost. The Board of Commissioners will

review the contract recommendation made by County Management and Staff at their next

regularly scheduled Agenda Session meeting. In the event the top selected firm and the

Owner are unable to come to agreement on the final negotiated fee and terms of contract,

the owner may go to the next highest ranked firm.

6.3 Selection: Following completion of the evaluation process, the Selection Committee will select

finalists for interviews. The Project Manager will notify all Applicants of the evaluation results

and schedule interviews for final award of this solicitation.

6.4 Selection Schedule (Cumberland County has the flexibility to amend the timeline as it sees

fit and will communicate any changes to all interested parties in writing):

6.4.1

6.4.2

6.4.3

6.4.4

6.4.5

RFP Issued, December 31, 2025

Due date for all questions 5:00pm EST, January 30, 2026

Submissions Due 5:00pm EST, February 17, 2026 – ELECTRONIC and 5 x HARD

COPY

Interviews to be held the week of March 2, 2026

Date for Notification of Selection week of March 9, 2026

7.0 Instructions for Submissions

7.1 Submission: (Digital and Physical copies x 5, to:

Mr. Clarence Grier, County Manager

Cumberland County Engineering Department

130 Gillespie Street, Suite 214

Fayetteville, NC 28301

7.2 Questions/Inquiries (Point of Contact): Mr. Clarence Grier, cgrier@cumberlandcountync.gov

7.3 Communications: Please conduct all correspondence by email.

7.4 Addenda: This RFP shall be modified only by a written addendum issued by the Owner. It is

the responsibility of the proposers to verify that they have received and incorporated into

their responses all changes due to addenda issued to this RFP.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP FOR COMPREHENSIVE FEASIBILITY STUDY FOR AQUATIC CENTER

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