RFP 26-114 Food Safety and Sanitation System

Lamar County School District
Child Nutrition Department
Request for Service Agreement Quote
May be transmitted electronically.
First Publication of RFQ: 7/2/26 RFQ Closing Date: 7/21/26 @ 1:00pm
Department Director: Department Address/Phone
Julianne King, MS, RD PO Box 609
Julianne.king@lamarcountyschools.org Purvis, MS 39475
601-794-8994
Brief Scope of Work:
A complete food safety and sanitation system, including education, delivery of detergents and accessories,
and HACCP verification from July 1, 2026 to June 30, 2027. An extension of the agreement can be made
three consecutive years if both parties agree.
VENDOR INFORMATION
Name of Company: Representative:
_______________________________ _______________________________________
Street Address: Representative's Email:
_______________________________ _______________________________________
_______________________________ Representative's Telephone Number:
_______________________________ _______________________________________
TOTAL ANNUAL QUOTE AMOUNT: $______________________________________
By submission of this quote, the Vendor certifies that in the event it receives an award under this
solicitation, it will operate in accordance with all applicable current FEDERAL AND STATE regulations within
the terms and conditions of this solicitation.
Signature of Authorized Representative: Title:
________________________________ _______________________________________
Date: ___________________________
1 | P age

ACCEPTANCE
Upon acceptance by the Child Nutrition Department, this document will constitute the covenants,
conditions, agreements, and stipulations of the service agreement between the company making the quote
and the agency named above. This form and the completed Scope of Work and Pricing Schedule shall be
Exhibit A to the final executed contract.
Contract Administrator: Department Name:
Julianne King, MS, RD Child Nutrition Department
Signature of Contract Administrator: Title
_______________________________ Child Nutrition Director
Date: __________________________
All information may be obtained at: www.centralbidding.com. You may also obtain the documents in
person at the Administrative Office Building of the Lamar County School District, located at 424 Martin
Luther King Dr., Purvis, MS 39475.
Bidder must submit sealed quote form to: Lana Baker, District Purchasing Manager, Lamar County
School District, 424 Martin Luther King Dr., Purvis, MS 39475, 601-794-1030.
In order to be considered the following must appear on the outside of the envelope:
FOOD SAFETY AND SANITATION SYSTEM
RFQ #26-114
DATE: ______________
ATTN: Lana Baker, District Purchasing Manager
The Lamar County Board of Education reserves the right to reject any and/or all bids or any groups
thereof and waive formalities.
Quotes cannot be withdrawn for a period of forty-five (45) days after the opening date. Once accepted by
the School Board, no quotes may be withdrawn.
Inquires regarding this quote can be directed to lana.baker@lamark12.org.
2 | P age

Non-Discrimination Statement: This explains what to do if you believe you have been treated unfairly. "In
accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations
and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or
administering USDA programs are prohibited from discriminating based on race, color, national origin,
sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity
conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (i.e.
Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (state of local)
where they applied for benefits. Individuals who are deaf, hard of hearing, or have speech disabilities may
contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information
may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint
Form, (AD-3027) found online at http://www.ascr.usda.gov/complain_filing_cust.html, and at any USDA
office, or write a letter addressed to USDA and provide in the letter all of the information requested in the
form. To request a copy of the complaint form, call (866)632-9992. Submit your completed for or letter to
USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400
Independence Avenue, SW, Washington, DC 20250-9410; (2) fax: (202) 690-7442; or (3) email:
program.intake@usda.gov This institution is an equal opportunity provider."
3 | P age

Scope of Work
FOOD SAFETY AND SANITATION SYSTEM
Lamar County School District requests quotes on a complete food safety and sanitation system
with documented ongoing results. The quoting vendor will provide a complete HACCP Food
Safety System composed of personnel instruction and documented training including color
coded Material Data Sheets, mixing and use posters, management and inventory control
system, an online learning portal with education modules that are approved for SNA CEU credit
and which can be counted towards USDA Professional Standards requirements which maintain
and track individually for each employee, and a documented routine reporting system for
management, as an integral part of this quote.
The system will provide ServSafe Certified Instructor/Proctor to provide an eight-hour
certification class of instruction as well as administer exams as needed to employees at no
additional cost at the request of the Director of Child Nutrition. Text books to be provided at a
discounted rate.
The complete food safety and sanitation system should be included in the proposed monthly
service fee. All installation, services, materials, and consultation fees are to be included in this
price.
1. Service
a) Vendor to provide certified Food Safety Specialists that are certified ServSafe
instructors and proctors that are certified in OSHA, HACCP, and SNA Level 1
curriculum.
b) Vendor will notify Child Nutrition Director prior to all service visits and activities.
Service representative to visit each site on minimum 30-working-day rotation.
c) Vendor will provide direct delivery to each school site of chemical products,
training material, dispensing equipment, etc.
d) Vendor to include in each site visit education, support, and routine checks as
well as on-the-spot corrective action as part of their HACCP verification course.
e) Service reports after each visit should be sent to the Child Nutrition Director.
Reports will include date and time spent at each site and a brief description of
the training services and education provided, corrective action taken, and
results of the HACCP verification and compliance check.
f) Trained service personnel will ensure all necessary Safety Data Sheets for all
products are posted in each school site in accordance with OSHA's Hazardous
Communications Act. Trained service personnel will ensure all mixing/usage
cards, charts and other instructional materials are posted through the food
service area.
g) All charts, posters, instructional materials, support materials, bottles,
containers, etc., will be in English and Spanish. All equipment will also be labeled
with instructions in the before-mentioned languages.
h) Vendor will agree to a 48-hour response time to any location with re-supply of
needs or technical needs.
i) Vendor to perform annual Hazardous Materials Audit at each site to assess
potential liability as part of a Hazardous Communication Plan. Within ten (10)
4 | P age

working days of audit, submit written recommendations to the Child Nutrition
Director with plans and recommendations for elimination of potential liabilities
and hazards.
2. Education
Vendor will conduct food safety and sanitation education at every site visit. Educational
material to be used between visits and for new hires:
a. An Educational Module Calendar based on OSHA Guidelines, ServSafe, and
HACCP principles. Education Module topics including proper hand washing,
sanitizing, techniques, food safety, temperature logs, calibrating
thermometers, and record keeping.
b. A Procedure and Reference Guide in a washable binder for each site,
outlining the safe and effective use of cleaning chemicals and supplies, safe
food handling, product mixing and use instructions, MSDS, sanitizer logs,
and workplace safety.
c. An online learning portal with cleaning procedures, cleaning modules, food
safety and sanitation practices, and quizzes to track progress, and education
modules that are approved for SNA CEU credit and which can be counted
towards USDA Professional Standards requirements which maintain and
track individually for each employee, and a documented routine reporting
system for management.
3. Presentation
Proposer is required to give a presentation to an evaluation committee made up of
District Administrators and/or Child Nutrition Staff. The presentation will include an
overview of the Service and Safety Training Program, Service Reports, Products, and
Materials along with samples of each. Maximum time for each presentation will be one
hour. VENDOR SHOULD CONTACT THE CHILD NUTRITION OFFICE TO SCHEDULE TIME
FOR PRESENTATION PRIOR TO CLOSING DATE.
4. Materials
The vendor must provide and deliver Free on Board (F. O. B.) destination, freight
prepaid to each site, as a condition of this quote and at no additional cost to the Lamar
County School District Child Nutrition Department, cleaning chemicals and supplies in
sufficient quantity to meet the levels of sanitation required by the Lamar County Health
Department and the Lamar County School District Child Nutrition Department.
Vendor must provide environmentally preferred cleaning detergents, sanitation tools,
and education to help maintain proper levels of sanitation to all eighteen (18) sites in
the district as required by the Lamar County School District Child Nutrition Department
and the Lamar County Health Department.
All liquid cleaning detergents must be manufactured in America and in pre-measured,
portion-controlled pouches. Package labeling must exhibit clear dilution and use
directions in English and Spanish. Detergents must dilute instantly in hot or cold, hard or
soft water. Products shall make an effective cleaning solution, which leaves no film or
residue, and shall not stain or discolor equipment when used at recommended
5 | P age

proportions. All cleaning detergents must be biodegradable, butyl free, acid free,
phosphate free, and carcinogen free. All cleaning detergents must be Green Seal
certified or are in the process of seeking certifications under available protocols. At a
minimum, these chemicals and supplies must include:
a. Anti-Microbial Liquid Hand Soap - Product must be an anti-microbial hand
cleaner with strong washing power and good skin compatibility. Must clean
all light dirt without the use of scrubbers and solvents. Product must
prevent excessive swelling of the skin. Must maintain the skin's natural
protective acid mantel, which serves to protect it from bacterial or fungal
infection. Must be a clear, viscous liquid: density (at 20C) approximate
1.03g/cm 5. Must be packaged in ready to use containers that are used in
conjunction with a dispenser or be able to be poured into a dispenser.
Product will be unscented or lightly scented.
b. All-Purpose Cleaner (for floor cleaning and spraying applications) - To be
used with manual and/or machine cleaning methods. To be a low sudsing,
easy to rinse detergent. Product to be biodegradable and make a clear,
soluble solution which leaves no film or residue and does not stain or
discolor when used at recommended proportions. Product must dilute in
hard or soft water. Chemical composition: Blend of mixed liquid ammonium
chlorides. Portion packed in easy to handle packaging.
c. Sanitizer (quaternary solution - no chlorine) - Concentrated liquid blend of
quaternary ammonium compounds. Must be EPA registered. Product to be
biodegradable and must dilute in hard or soft water. Provide active
quaternary sanitizer equivalent to 50ppm available chlorine. Chemical
composition: Blend of mixed liquid quaternary ammonium chlorides.
Portion packed in easy to handle packaging.
d. Multi-Purpose Degreaser (for degreasing floors and spray applications) - To
be used for heavy-duty cleaning, degreasing of floors, food and nutrition
equipment and other difficult-to-clean surfaces. Product to be
biodegradable and must dilute in hard or soft water. Chemical composition:
Blend of mixed liquid quaternary ammonium chlorides. Must be portion-
packed in easy to handle packaging.
e. Concentrated Liquid Pot and Pan Detergent - Concentrated liquid blend of
high-foaming detergents, solvents, and water conditioning agents.
Biodegradable. USDA list: Category A-1 requires a potable water rinse
following use of food preparation or serving surfaces. Portion control
package: each package makes one quarter bottle of concentrate of 25
gallons in three-compartment sink.
f. Germicidal Detergent (for cleaning and disinfecting) - Concentrated liquid
quaternary ammonium compound or equally effective compound to provide
a broad spectrum of effectiveness against a variety of gram positive and
gram negative organisms including antibiotic resistant staphylococcus; clean
all surfaces including those that are resilient; rid odors by removing odor-
forming bacteria; leave no masking or cover-up odor. Must be
biodegradable and equal to EPA registration No. 8722-1; USDA list category
D-1. Product shall make a clear, soluble solution, which will leave no film or
residue and shall not stain or discolor when used at recommended
proportions.
6 | P age

g. Medicated Hand Cream/Lotion - Product must be slightly oil, silicone-free
skin care lotion, which spreads easily, works well into skin, and leaves no
residual fat layer. Product must break the dry skin cycle and restore the
skin's natural moisturizing properties. Must be suitable for the face and all
parts of the body it may contact. Product must be white or clear, silicone-
free of the water-in-oil emulsion type. Must be packaged in ready-to-use
containers that are used in conjunction with a dispenser or be able to be
poured into a dispenser.
h. Protective Skin Barrier Cream - Product to be a water-repellent protective
cream for the skin for use against aqueous media such as cleaning and
disinfectant agents, acids, alkalis, and water mixed oils. Slightly scented or
unscented, fatty, silicone-free of the water-in-oil emulsion type. Product is
to be packed in individual portion packets or easy to use tubes.
The following other items to be included, but not limited to:
a. Elbow-length pot and pan gloves
b. Flexible gloves appropriate to wear when cleaning
c. Green scouring pads
d. Oven scrapers
e. Goggles
f. Sanitizer test kits
g. Dispensing equipment (with OSHA compliant labeling and instructions)
The Lamar County School District reserves the right to negotiate the quality of the items
proposed by the vendor for this category. In all cases, the Lamar County School District shall
be the sole judge of what is considered equal. The Lamar County School District Board of
Education has the right to reject any and all quotes.
5. Terms
a. Vendor will provide proposed program at eleven (11) sites for ten (10) months.
b. Service billings are based on ten (10) equal installments to be billed on the 1st day of
each month from August 1, 2026 through May 31, 2027.
c. Deliveries shall be made between the hours of 7:00 a.m. and 2:00 p.m.
d. Service will also be continued for all sites open for Summer Feeding Programs.
e. Service will be continuous for any school with year round service.
f. Sites with year-round calendars or Summer Feeding Programs must be billed at a
prorated monthly rate.
g. Vendor shall be sole vendor and shall fulfill all items and requirements of the service
agreement.
h. Price quotes shall be F.O.B. destination to all school locations listed.
7 | P age

PRICING SCHEDULE
Bid Period July 1, 2026 through June 30, 2027
Charge for eleven (11) sites Charge per Location per Month
Lumberton Schools ______________________________
Baxterville Attendance Center ______________________________
Purvis Lower Elementary ______________________________
Purvis Upper/Middle/High ______________________________
Oak Grove Elementary ______________________________
Bellevue Elementary ______________________________
Longleaf Elementary ______________________________
Oak Grove Middle School ______________________________
Oak Grove High School ______________________________
Sumrall Elementary School ______________________________
Sumrall Middle/High School ______________________________
8 | P age

Lamar County School District
School Addresses
Child Nutrition Department
LAMAR COUNTY SCHOOL Julianne King, Director
DISTRICT 17 Pioneer Place E
P. O. Box 609 Purvis, MS 39475
Purvis, MS 39475 601-794-8994
601-794-8994 601-794-0308
Lumberton Schools Baxterville Cafeteria Purvis Lower Elementary
7920 US Hwy 11 South 1201 Bilbo Road 5402 US Hwy 11
Lumberton, MS 39455 Lumberton, MS 39455 Purvis, MS 39475
601-796-2451 601-796-4483 601-794-3302
Manager: Gayle Schlautman Manager: Mary McCarty Manager: Carol Colby
Purvis Upper/Middle/High Oak Grove Elementary Longleaf Elementary
228 School Street 70 Leaf Lane 5279 West 4th Street
Purvis, MS 39475 Hattiesburg, MS 39402 Hattiesburg, MS 39402
601-794-6221 601-264-9764 601-264-3858
Manager: Sarah Collins Manager: Latricia Franks Manager: Latoya Needham
Bellevue Elementary Oak Grove Middle Oak Grove High School
1760 Old Hwy 24 2543 Old Hwy 24 5198 Old Hwy 11
Hattiesburg, MS 39402 Hattiesburg, MS 39402 Hattiesburg, MS 39402
601-264-6724 601-264-4634 601-264-7232
Manager: Kimberly Clark Manager: Relonda Johnson Manager: Donita Perren
Sumrall Elementary Sumrall Middle/High School
198 Todd Road 184 Center Street
Sumrall, MS 39482 Sumrall, MS 39482
601-758-4289 601-758-4730
Manager: Holly Watts Manager: Mary Williams
9 | P age

ANTI-MICROBIAL LIQUID HAND SOAP
Product Name: Stoko Estesol Food Handler Soap - SFS87 or pre-approved equal
Packaging: 2000 ml container
How Dispensed: Self-dispensing container
Dilution Ratio: N/A
Portions per Case: 6 containers
ALL PURPOSE CLEANER
Product Name: All-Purpose Detergent - SFS5 or pre-approved equal
Packaging: 1 fluid ounce unit dose Pac
How Dispensed: "Rule of One" - portion controlled dilution
Dilution Ratio: 1 to 256
Portions per Case: 132 Pacs
SANITIZER
Product Name: Sanitizer - SFS17 or pre-approved equal
Packaging: 4.5 fluid ounce unit dose Pac
How Dispensed: "Rule of One" - portion controlled dilution
Dilution Ratio: 1 to 484
Portions per Case: 32 Pacs
MULTI-PURPOSE DEGREASER
Product Name: Degreaser - SFS30 or pre-approved equal
Packaging: 5.25 fluid ounce unit dose Pac
How Dispensed: "Rule of One" - portion controlled dilution
Dilution Ratio: 1 to 128
Portions Per Case: 24 Pacs
GERMICIDAL DETERGENT
Product Name: Germicidal Detergent - SFS2ON or pre-approved equal
Packaging: 1 fluid ounce unit dose Pac
How Dispensed: "Rule of One" - portion controlled dilution
Dilution Ratio: 1 to 128
Portions per Case: 24 Pacs
MEDICATED HAND CREAM/LOTION
Product Name: Stoko Lotion - SFS90 or pre-approved equal
Packaging: 1000 ml container
How Dispensed: Self-dispensing container
Dilution Ratio: N/A
Portions per Case: 4 containers
PROTECTIVE BARRIER CREAM
Product Name: Stoko Durapro - SFS95 or pre-approved equal
Packaging: 100 ml tubes
How Dispensed: Individual Tubes
Dilution Ratio: N/A
Portions per Case: 12 tubes
10 | P age