RFP 6895 Food/Beverage Concession Services

Agency:	City of Johnson City
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	713990 - All Other Amusement and Recreation Industries 722310 - Food Service Contractors 722320 - Caterers
Posted Date:	Mar 4, 2026
Due Date:	Mar 18, 2026
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSAL

FOOD/BEVERAGE CONCESSION SERVICES

Johnson City Parks & Recreation Department

RFP #6895

CITY OF JOHNSON CITY, TENNESSEE

Proposal Due Date/Time

March 18, 2026

3:30 pm ET

City of Johnson City

Purchasing Department

209 Water Street

Johnson City, TN 37601

Request for Proposal

Food & Beverage

Concession Services

Winged Deer Park Athletic Complex (Huff and Ellis) / Soccer / Pine Oaks Golf Course

Carnegie Park / Civitan Park

City of Johnson City

The City of Johnson City invites interested parties to submit proposals for the provision of seasonal food and

beverage service concessions for Carnegie Park located at 601 North Broadway Street, Civitan Park

located at 1000 North Broadway Street, Winged Deer Park Athletic Complex (Huff and Ellis) located at 4137

Bristol Highway, and Pine Oaks Golf Course located at 1709 Buffalo Road. Proposals must include a sample

menu and goods to be provided in accordance with the following requirements:

Food items – hotdogs, hamburgers, popcorn, beer (Pine Oaks only) and soft drinks, candy, chips,

nachos, other items as approved by the City. List any additional items to be sold and proposed price list.

A list of items to be sold with proposed prices must be included in proposal response. This list must be approved

by the City through its Parks & Recreation Department. Prices are subject to review and discussion at the time

of each renewal. A constant supply of ice is required.

EQUIPMENT

The City will furnish the concession equipment listed on the exhibit page. Please provide a list of any

concession equipment or items the Proposer wishes to furnish or will furnish.

HOURS OF OPERATION

Proposer must be prepared to open concession operations seven days \ evenings as dictated by schedules and

special events. Proposer or suitable designate will open concession stand at least sixty minutes prior to the start

of all scheduled events. Facilities will remain open through all events and close when events are completed.

THIS CONTRACT MAY NOT BE SUBLET.

PROCEDURE FOR SUBMITTAL

To be considered, Proposers shall furnish a complete response to the RFP using the forms provided.

Proposer can submit electronically per link below or place signed proposal response in a sealed envelope

plainly identified on the outside with vendor name and proposal name and number. If submitting paper

copies submit 4 copies of entire response. Vendor responsible for delivery to Johnson City Purchasing

Dept., Debbie Dillon- Director, 209 Water Street (37601) Johnson City, TN on or before the proposal

opening date and time.

ELECTRONIC RESPONSES: CLICK HERE

A list of respondents will be available the following business day at 8:00 a.m. Late submittals will not be

considered. Telephone or facsimile offers will not be accepted. Submittals must be signed in ink by the

agent or person authorized to bind the Proposer to its provisions.

The contents of any proposal received shall become contractual obligations upon the execution of a purchase

order by authorized representatives of both the City and the Proposer. Failure of the selected proposer to

accept these obligations may result in cancellation of the award.

The City reserves the right to reject any or all proposals and to waive informalities, irregularities and

technicalities in the proposal process.

The City may negotiate separately with any source in any manner necessary to arrive at a contract agreement

that is in the best interest of the City.

Join Zoom Meeting

RFP 6895 Food & Beverage Concession Services Virtual Proposal Opening

Meeting ID: 830 2822 0637

Passcode: 144065

If you do not have access to a webcam, or you have no audio with your system, you may call this number to join:

(646) 558-8656. Any issues accessing the zoom web meeting please call 423.975.2715 for assistance.

EXAMINATION OF SITE

A site visit is recommended for all proposers. Proposers are requested to inform April Norris of the number of

persons expected to attend no later than 24 hours before requested site visit.

CONTACT PERSON

The contact person for this RFP is:

April Norris, Director

Telephone: 423-434-5807

Fax: 423-283-5829

Email: anorris@johnsoncitytn.org

ADDENDA

In case it becomes necessary to revise any part of this RFP, addenda will be provided to all known interested

vendors. The Proposer acknowledges that spoken communication is not valid; the Purchasing Department shall

send out a written addendum. Explanation(s) desired by Proposer(s) regarding the meaning or interpretation of

this RFP must be requested from the contact person in writing, as describe

It is the Proposer’s responsibility to assure itself of receipt of all addenda. The Proposer should verify with the

Purchasing Department, or via website: www.johnsoncitytn.org/purchasing prior to submitting a proposal that

all addenda have been received. Proposers are required to acknowledge the number of addenda received as part

of their proposals.

PROPRIETARY/CONFIDENTIAL INFORMATION

Proposers are hereby notified that all information submitted as part of, or in support of, proposals will be

available for public inspection after opening of proposals, in compliance with Tennessee Statutes.

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn upon written request received from proposer prior to the time fixed for receipt.

RULES, REGULATIONS, AND LICENSING REQUIRMENTS

The Proposer shall comply with all laws, ordinances and regulations applicable to the services contemplated

herein, especially those applicable to conflict of interest and collusion. Proposers are presumed to be familiar

with all Federal, State, and local laws, ordinances, codes, rules and regulations that may in any way affect the

goods and services offered, especially Executive Order No. 11246 entitled “Equal Employment Opportunity”

and as amended by Executive Order No. 11375, as supplemented by the Department of Labor Regulations (41

CRF, Part 60), the Americans with Disabilities Act of 1990 and implementing regulations, the Rehabilitation Act

of 1973, as amended, and any and all other local, State, Federal directives, ordinances, rules, orders and laws

relating to people with disabilities. In order to sell beer at Pine Oaks, a beer license will have to be obtained

subsequent to being chosen as the concession service provider. A complete application will have to be provided

and Title 8 will need to be reviewed. The license is $250 and the prorated privilege tax of $100 will also be due.

INSURANCE REQUIRED

The attached Insurance Checklist (which includes a section for both the insurance agent and Proposer to fill-

out) and General Contract Form s h a l l be completed and returned with the proposal package. The

selected proposer shall provide certificate of insurance, as specified, prior to contract award.

SCOPE OF SERVICES

Services are requested for seasonal league/tournament play and special events as follows:

Carnegie Park - April through June or as scheduled;

Civitan Park - March through April and August through October for recreation soccer or other play

Winged Deer Park Soccer Complex - March through April and August through October for r e c r e a t i o n

soccer or other play

Winged Deer Park Softball Complex – for softball league / t o u r n a m e n t play from February through

November including weekend tournaments

Pine Oaks Golf Course - Year round

The 3 year average earnings are approximately $18,000 per year, this is in no way a prediction on future

amounts.

The City is seeking a successful and appropriately experienced Proposer to provide food/beverage service

operations at the specified facilities. Proposers must demonstrate knowledge and experience in the operations of

food/beverage service concessions and related activities and knowledge of the legal requirements, which are

involved in this type of operation. Proposers must provide evidence of financial ability to provide this service for

the City.

The selected Proposer will be expected to operate the food concession services in a manner normally associated

with the foodservice industry. At a minimum foodservice must be provided during regularly scheduled operating

hours of the complex for league play and scheduled special events. The selected Proposer will be expected to

promote the programs/events and the foodservice operation through methods approved by the Parks &

Recreation Department.

PROVIDE PAST EXPERIENCE OF RELATED TYPES OF FOODSERVICE

Provide at least three (3) references with names and telephone numbers that can verify your business

credentials and work performance.

SERVICE DELIVERY AND REQUIRED SERVICES

The selected Proposer will have use of the concession areas at each facility, together with the use of a small-

designated area at Winged Deer Park softball complex to store product. The responsibility for securing and

providing security for these areas will rest with the selected proposer. The City shall not accept any

responsibility for securing the concession area. Providing security for these areas shall remain with the selected

proposer and the City shall not accept any responsibility for the Proposer’s equipment or supplies.

OPERATING SERVICES

The selected proposer shall furnish good, prompt and efficient service, adequate to meet all reasonable demands,

including established minimum schedule and hours of operation, subject to approval by the City through its Parks

& Recreation Department. Minimum service levels should include: Provide a wide variety of food and

beverage services meeting the users’ needs. This component of the operation must be open during the

normal operating hours of the facility as scheduled.

The selected proposer shall not have exclusive rights as special events may require additional vendors.

Additional vendors may be utilized at the sole discretion of City’s Parks & Recreation Department.

LENGTH OF CONTRACT

This is a three (3) year contract subject to annual renewals provided all terms and conditions remain

unchanged and vendor is in agreement. Costs or fees shall remain firm for the contract period. The City reserves

the right to re-bid at the end of any one (1) year period. Or extend the contract for up to two (2) additional

years if in the Citys best interest.

INCURRING COSTS

The City is not liable for any costs incurred by Proposer prior to issuance of a contract.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 6895 Food/Beverage Concession Services

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