RFP | Fish & Wildlife, Upper Omak Creek Wood Enhancement Project Design

The Confederated Tribes of the Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2200
FAX: (509) 634-4116

Wednesday, March 11, 2026

Dear Consultant,

The Confederated Tribes of the Colville Reservation's Fish and Wildlife Department is
requesting proposals for a design and engineering services contract for an aquatic habitat
restoration project within the Mission Falls to Haley Creek reach of Omak Creek. The contract
will be for the development of a comprehensive restoration strategy through final design.

Proposals must be received by 3:00 PM on Monday, 4/20/2026. Submittal will be via email to
John Box. Include "Omak Creek LW Design" in the subject line and cover letter. A response
will be sent to verify successful transmission of the message and associated submittal. Materials

must be submitted in accordance with the Request For Proposals (RFP).

If you have questions about this RFP notice, please contact me at: 509-634-1820.

Sincerely,

por Bare

Fisheries Biologist
Colville Confederated Tribes

Contact email:
john.box.fnw@colvilletribes.com

Confederated Tribes of the
Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2277

Request For Proposals:
Upper Omak Creek Wood Enhancement Project Design

SECTION 1. GENERAL INFORMATION

1.01__ Significant Dates
Posted Date: 3/12/2026

Deadline for Questions: 4/2/2026

Answers Posted: 4/9/2026

Closing Time and Date: 3:00PM Monday 4/20/2026
Bid Opening Date: 3/12/2026

1.02 ___ Description of Proposals Sought:
The Confederated Tribes of the Colville Reservation (CTCR) Anadromous Fisheries Division are

seeking proposals from qualified engineering firms to award engineering and design services contract to
support salmon and steelhead habitat improvement projects on Omak Creek, a tributary to the Okanogan
River in Okanogan County, Washington. The contract resulting from this request will cover site
investigation and restoration plan completion for habitat restoration actions on CTCR owned lands. The
Colville Confederated Tribes intends to award the design contract to the highest quality bidder for the
scope of work described in this RFP. The performance period for the awarded contract will be between
the contract state date and October 31, 2028 with anticipated construction in summer/fall 2028.

Project Description
The Confederated Tribes of the Colville Reservation(CTCR) Anadromous Fisheries Division is
developing a salmon and steelhead habitat improvement project on Omak Creek within the Reservation

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Boundary. The contract resulting from this RFP will be for development of a stream habitat
improvement project through final design on Omak Creek from RM 6.5-11. CTCR intends to award the
design contract to the highest quality bidder for the scope of work described in this RFP. The
performance period for the awarded contract will be between the contract state date and October 31,
2028. The selected contractor will be provided with lidar data for the project reach.

From 1922 until 1948 a narrow gage railroad ran next to Omak Creek from the Biles Coleman Lumber
Plant through to project area towards up valley logging locations. The flood of 1948 damaged many of
the bridges and repair was not economical. This area of Omak Creek has had wildfires burn through
portions of the project area in 2001, 2012, 2015 and 2020. This frequent fire return interval has resulted
in low wood densities in the project area which has resulted in a simplified stream channel and channel
incision. A successful project will work to reverse these impacts.

Project goals are:
e Increase wood loading via ground based or aerial equipment
e Improve channel complexity and roughness
e Improve connection between Omak Creek and its floodplain
e Address any areas of artificial confinement from railroad activities.

Omak Creek Project Area Map
[? on Car Fe

1.03__ About the Colville Tribes:
The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive
Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces, located

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in North Central Washington State. The Tribes' Indian Country now includes various off-reservation
trust land holdings. The Tribes' administrative Headquarters are located at the Colville Indian Agency
Campus, approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.
Tribal business hours are Monday thru Thursday 7:00 and 5:30 p.m. excluding Fridays, Saturdays,
Sundays, Tribal and Federal holidays.

1.04 __ Response Format:
Proposals should be prepared simply, providing a straightforward and concise delineation of the

Contractors approach and capabilities necessary to satisfy the criteria listed in Section 3. The proposal
may not be longer than 30 pages, single-spaced with no less than 12-point font. Emphasis in the
proposals should be on completeness, clarity of content, and adherence to the presentation structure
required by this RFP. Contractors that deviate from the required format may be deemed non-responsive.

1.05 __ Completeness of Proposal
The Contractor must submit a completed Proposal signed by a Contractor representative authorized to

bind the proposing Contractor contractually. The Contractor must identify on the form any exceptions
the Contractor takes to the Tribes RFP, or declare that there are no exceptions taken.

1.06__Response Date and Location
Proposals must be submitted no later than 3:00 p.m., PST, 4/20/2026. For hard copy submissions,

Contractors/Offerors must submit 1 original and 3 bound copies of the proposal no more than 30 pages
long, single-spaced, in a font no smaller than 12 point. Proposals shall be submitted in a sealed envelope
that has clear markings of the responding business name and address and clearly identifies the contents
as Omak Creek Wood Enhancement. Proposals may be sent by electronic mail, regular, or express
mail (FedEx or UPS). All proposals and accompanying documentation will become the property of the
Tribes and will not be returned. If hard copies are submitted Contractors accept all risk of late delivery of
emailed proposal regardless of fault. Proposals must be directed to John Box PO Box 150/21 Colville
St., Nespelem, WA 99155. Emailed proposals should be sent to john.box.fnw@colvilletribes.com

1.07 Contractor's Cost to Develop Proposals
Costs for developing proposals in response to the RFP are entirely the obligation of the Contractor and

are not be chargeable in any manner to the Tribes-no exceptions.

1,08 Site Visitations
A site visit is not required. By submitting his/her proposal, the Contractor acknowledges that he/she has
satisfied him/herself as to the nature of the work requested.

SECTION 2. TERMS AND CONDITIONS

2.01 uestions Regarding the RFP

Requests for interpretation/clarification of this RFP must be emailed to John Box,
john.box.fnw@colvilletribes. Unauthorized contact with other tribal employees or by any method.
other than email regarding this RFP may result in disqualification. All oral communications will be
considered unofficial and non-binding on the Tribes.

All questions must be submitted no later than 3:00 p.m., PST, 4/2/2026. All responses will be posted on

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the Tribes' web site at: https://www.colvilletribes.com/rfp no later than 4:00 p.m.PST on the next
business day after receipt of the question.

2.02 __ RFP Amendments

The Tribes reserves the right to request any respondent clarify its proposal or to supply any additional
material deemed necessary to assist in the evaluation of the proposal.

The Tribes reserves the right to change the RFP schedule or issue amendments to the RFP at any time.
The Tribes also reserves the right to cancel or reissue the RFP. All such addenda will become part of the
RFP. It is the Contractor's responsibility to check the Tribes' website for the issuance of any
amendments prior to submitting a proposal response.

2.03 __ Withdrawal of Proposal
Provided notification is received in writing to the address provided in Section 1.05, proposals may be

withdrawn at any time prior to the proposal response due date and time specified. Proposals cannot be
changed or withdrawn after the time designated for receipt.

2.04 Rejection of Proposals
The Tribes reserves the right to reject any or all proposals, to waive any minor informalities or

irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of
the Tribes.

2.05 Proposal Validity Period
Submission of a proposal will signify the Contractor's agreement that its proposal and the content

thereof are valid for 30 days following the proposal response deadline unless otherwise agreed to in
writing by both parties. The proposal may become part of the Contract negotiated between the Colville
Tribes and the successful Contractor.

2.06 Proposal Signatures
An authorized representative of the Contractor must sign proposals, with the Contractor's address and

telephone information provided. Unsigned proposals will not be considered.

2.07___Insurance Requirements
The selected Offeror shall procure and maintain for the duration of its Contract awarded pursuant to this

RFP insurance against claims for injuries or damages to property, which may arise from or in connection
with the performance of the work by the Offeror, his agents, representatives, employees or
subcontractors. The Offeror shall pay the cost of such insurance. Insurance shall meet or exceed the
following unless otherwise approved by the Colville Tribes.

A. Minimum Insurance

1. Commercial General Liability coverage with limits not less than $1,000.000 per occurrence /
$2,000,000 annual aggregate.

2. Stop Gap/Employers Liability coverage with limits not less than $ 1,000,000 per
accident/disease.

3! Business Automobile Liability coverage with limits not less than $1,000,000 per accident for any
auto.

4. Worker's Compensation coverage as required by the Industrial Insurance Laws of the State of
Washington/

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B. Self-Insured Retentions

Self-insured retentions must be declared to and approved in writing by the Colville Tribes.
C. Other Provisions

Commercial General Liability policies shall be endorsed to:

1. Include the Colville Tribes, its officials, employees and volunteers as additional insured.

2. Provide that such insurance shall be primary as respects any insurance or self-insurance
maintained by the Colville Tribes.

Bt Each insurance policy shall provide that coverage shall not be canceled except after thirty (30)

days written notice has be given to the Colville Tribes.
D. Acceptability of Insurers

Insurance shall be placed with insurers with a rating acceptable to the Colville Tribes.
E. Verification of Coverage
Offeror awarded a contract under this RFP shall furnish the Colville Tribes with certificates of insurance
required herein. The certificates are to be received and approved by the Colville Tribes before work
commences. The Colville Tribes reserves the right to require complete, certified copies of all required
insurance policies at any time.
F, Subcontractors
Subcontractors hired pursuant to this RFP must provide coverage, which compiles with the requirements
state herein.

2.08 _Retainage/Performance Bond
Any contract negotiated in response to this RFP will require either a 25% retainage or a performance

bond. Any contract awarded with a value greater than $100,000 will require a performance bond.

2.09 __ Ownership of Documents
Any reports, studies, conclusions, and summaries prepared by the Contractor shall become the property

of the Tribes. The Tribes may provide the Contractor with a limited license to use such material.

2.10__ Hold Harmless

The Contractor shall hold harmless, defend, and indemnify the Tribes and the Tribes officers, agents,
and employees against any liability that may be imposed upon them by reason of the Contractor's failure
to provide worker's compensation coverage or liability coverage.

2.11 Limitations on Costs and Expenses

The Contractor's cost proposal may not include: any costs that can be described as overhead, including
secretarial, clerical, or file management work; on-line research services charges (in-house photocopying;
unnecessary express mail/overnight courier mailings); or for developing invoices for the Tribes.

2.12 Dispute Resolution and Venue

The Tribes will require the selected Contractor to expressly consent to the jurisdiction of the Colville
Tribal Court for any and all disputes that may arise from the Tribes engagement of the Contractor's
services, including the application of tribal law.

2.13 Appropriated Funds
Any contract awarded pursuant to this RFP is subject the Tribes' appropriation and budgetary process,

which operates on a fiscal year from October 1 to September 30. Any required payments under the
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contract are contingent on the availability of funds in the tribal treasury. As funds are appropriated yearly
any contract awarded would be for the remainder of the fiscal year, at which time it would be renewable
on a yearly basis.

2.14 Indian Preference

Indian preference applies to any award of contract pursuant to this RFP and the Contractor shall comply
with all applicable Indian preference requirements set forth in Chapter 10-1, the Colville Tribal
Employment Rights Ordinance (TERO), and Chapter 10-3, Indian Preference in Contracting. The tribal
code is available at https://www.cct-cbc.com/current-code/.

2.15 _Debarment
Selected Contractor must sign a Certification Regarding Debarment and Suspension (See Attachment B).

2.16 Contract

The selected Offeror will be required to enter into the Colville Tribes' standard form contract which will
include a "no assignment" provision indicating that the Contract may not be assigned without written
consent of the Tribes. Any increase in contract price following execution of the contract requires a
written modification to the term to continue.

SECTION 3. REQUESTED SERVICES

3.01__ Duration of Services

The Tribes anticipates the service period for this work to be indeterminate but no less than for three
years, and on an as-needed period for the term of the Contract to be issued pursuant to this RFP.
However, if the work extends beyond this period, and as stated in Section 2.13, any agreement would be
year-to-year and require an agreed-upon modification to the term to continue.

3.02__ Scope of Work
Stage 1

Data review and site survey

The contractor will review existing data from private or government entities that would aid future
analysis and design. It is assumed this data should consist of fish use and habitat surveys, stream flow
data, historical air photos, geomorphic field survey, hydrology, and hydraulic analysis.

To better understand local river process, including fluvial geomorphology and sediment delivery, the
creek will be walked within the site boundaries and a sufficient distance up and downstream to gain a
reach level understanding of present conditions. An overview of current reach conditions will be
documented with general field notes and photos.

Obvious infrastructural elements such as riprap, levees, bridges, irrigation diversions, well heads, power
lines, building foundations, and/or other such elements should be included in the 30% design.

Hydraulic analysis

LIDAR data may be used to complete hydraulic modeling and floodplain cross sections. Manning's n

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values will be estimated from reference literature, professional experience and opinion.
Stream Hydrology

Peak stream flow frequencies will be obtained or estimated using available gage data and/or published
regression equations appropriate for the site.

Stage 2
Develop Conceptual Reports, and Drawings

Site Investigation findings will be used to provide three restoration strategies and options to improve
habitat for adult and juvenile salmonids over a range of flow conditions with a focus on both summer
and winter low flow periods. Alternatively, a matrix of restoration options may be presented that CTCR
biologists can select from. Restoration strategies shall be developed with consideration of the limiting
factors identified by EDT modeling available here
https://ecosystems.azurewebsites.net/Okanogan_River/and https://ecosystems.azurewebsites.net/hstr-
okanogan/ and the 2021 UCSRB RTT Biological Strategy. The contractor will work closely with CTCR
biologists to ensure restoration designs address top priority ecological concerns within the project reach.

Deliverables will include a report of findings from stages 1 and 2. A drawing set of conceptual
restoration designs, and planning estimates for review by both CTCR biologists and BPA staff.

The conceptual report and all designs will be compiled in a manner consistent with BPA's HIP IV
General Project and Data Summary Requirements.

Stage 3

Develop 30% designs
Produce 30% engineered designs of the preferred restoration concept(s) as directed by CTCR staff. If
needed, CTCR will provide a copy of the HIP IV General Project and Data Summary Requirements for
an overview of the design and data criterion needed to obtain the necessary permits. This design level
will include a hydraulic model that reflects existing and proposed conditions in 2, 10, 50 and 100 year
flows. Stability calculations will also be included.

Stage 4

Develop permit level construction plan
Produce 60% engineered designs of the preferred restoration concept(s) as directed by CTCR staff.
Design deliverables provided under this task will provide suitable detail to allow for environmental
permits to be acquired for the project (includes accurate depiction of areas being impacted and estimates
of material quantities required for construction, including fill and cut quantities of all materials used
within ordinary high water).

Stage 5

Prepare draft final designs
Access roads, fill and cut quantities, water management strategy (fish bypass), floodplain mapping and
roughness elements, construction bid conditions, detailed cost estimates, material specifications, erosion
and sediment control plan, construction specifications and special provisions and monitoring and

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adaptive management plans. Modifications to stability calculations will be made if necessary.
Comments from BPA and CTCR staff will be addressed.

Stage 6
Final design
Incorporate final comments from BPA and CTCR staff and any driven by landscape change.

3.03___ Required Information
The Contractor's Proposal must include the following:

A. Title Page. Show Request For Proposal (RFP) subject, name of Contractor, address, telephone and
fax numbers, name of contact person and date of submission. (See Attachment A.)

B. Transmittal Letter. A one- or two-page summary stating the Contractor's understanding of the work to
be done and making a positive commitment to perform the work.

C. Table of Contents. A clear identification of the material by section and page number.

D. Profile of the Contractor. Include location of the Contractor's office(s), number of partners,
associates, and other professional staff. Describe the range of activities performed by your Contractor.

E. Approach. Provide a clear description of the Contractor's anticipated approach for providing these
services.
F. Contractor Organization and Management. Show the team proposed for the work identified, including
the identification of persons assigned to individual tasks, and, if applicable, the function and
responsibilities for major subcontractors.

G. Statement of Qualifications.

(1) Experience of Contractor: Provide a statement of the Contractor's experience in developing fair
market values for leases with wireless and fiber telecommunications companies for location of their
equipment on tribal lands, particularly emphasizing its experience in working on these matters with
Indian tribes and within Indian Country.

(2) Experience/Qualifications of Assigned Professionals: Provide resumes for the individuals who would
likely be assigned to this work including education, licensing information, background
accomplishments, relevant continuing professional education and any other pertinent information for
each of the key personnel to work on the project. Offerors must include a statement in the proposal to the
effect that "the key personnel assigned to this project as described in this proposal will not be removed
from the audit without prior approval of the Tribes' Contract Officer Representative."

H. Current Assignments. Provide a statement concerning the Contractor's ability to devote sufficient
time and resources to this type of work in relation to existing or anticipated assignments of the
Contractor.

I. Disclosure of Potential Conflicts of Interest. Provide a statement regarding any potential conflict of
interest issues the Contractor might have or encounter in providing these services to the Colville Tribes.
J. Detailed Cost Proposal. Provide a detailed statement of any and all costs for providing these services.
This statement must include proposed hourly rates for all persons employed by or contracting with the
Contractor to provide the work described herein, as well as rates for travel and other expenses when
travel is necessary.

SECTION 4. PROPOSAL EVALUATION

4.01___ Evaluation Procedures

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A Selection Committee will evaluate proposals. The selection will consider how well the Contractor's
proposal meets the needs of the Tribes as described in the Contractor's response to each requirement
listed in Section 3.03. In evaluating the proposals, the Tribes will use a criteria evaluation process.
Evaluations will be based on criteria as outlined in Section 4.02. All proposals will be evaluated using
the same criteria and weighting. Any proposal that does not contain each element described in this RFP,
fully completed, initialed or executed, as appropriate, may be judged to be incomplete and may not be
considered further.

4.02___ Scoring and Evaluation Factors

The evaluation factors reflect a wide range of considerations. While cost is important, other factors are
also significant. Consequently, the Tribes may select a contract other than the one providing the lowest
cost solution. The objective is to choose the entity capable of providing reliable and effective services
within a reasonable budget.

An award will be made to a responsible Indian Offeror if its proposed price is within 10% of the lowest
non-Indian Offeror's Proposal Price and the Indian Offeror provides documentation of having the
expertise and experience necessary to satisfactorily complete the work required.

Evaluation will be based on the following criteria:

1) Responsiveness of the proposal in clearly stating an understanding of the work to be performed.
(0-15)
2) Reasonableness of overall time estimates as well as the time estimates for each major section of

the work to be performed (0-5)

3) Qualifications and experience of Offeror (0-20)

4) Size and structure of Contractor and ability to maintain continuity of work (0-5)

5) Experience of systems leases, including expertise in determining the fair market value of any
proposed lease, the optimal (from the Tribes' perspective) term of such leases, and other provisions
which should be included in the leases to provide the greatest benefits to the Tribes and its Tribal
members. (0-20)

6) Qualifications and experience of staff to be assigned. Education, position in the Contractor, and
years and types of experience will be considered (0-10)

7) Indian preference (0 - 10)

8) TERO certification documented & included (0-5)

9) Cost (0-10)

Maximum Points: (100)

4.03__ In-Person Discussion Sessions

One or more Offerors who have scored well on the evaluation may be invited by the Tribes, without cost
to the tribes, to a discussion with the Colville Business Council, the managers of relevant tribal
programs, and others invited to the Session to provide the Offeror the opportunity to demonstrate its
services, to discuss its approach/methodologies, implementation process, schedule, staffing and other
applicable professional services. The Discussion Session will be informal, as the Tribe is not interested
in a sales presentation by Offeror but rather an interactive discussion with the CBC; it is important that
those key personnel identified by the Offeror to be assigned to the project will fully participate in the
presentation and discuss.

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