RFP | Fish & Wildlife, Middle Sanpoil River Large Wood Placement Reach 4A and 4B

Confederated Tribes of the
Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2277
Request For Proposals:
Middle Sanpoil River Large Wood Placement Reach 4A and 4B
SECTION 1. GENERAL INFORMATION
1.01 Significant Dates
Posted Date: <3/30/26>.
Deadline for Questions: <4/22/26>.
Answers Posted: <4/23/26>.
Closing Time and Date: <4/29/26, 3:00 p.m. PST>.
Bid Opening Date: <4/30/26>.
1.02 Description of Proposals Sought:
The Confederated Tribes of the Colville Reservation (CTCR) Resident Fish Division are seeking
proposals for construction of the Middle Sanpoil River Large Wood Placement Reach 4A and 4B
(hereafter referred to as "Project"), which includes large wood placement and aquatic habitat restoration.
The Project is located approximately 14 miles north of Keller Washington from approximately River
Mile (RM) 27.6 - 29.91 along approximately 2.3 miles of the Sanpoil River and adjacent floodplain.
The Project includes two reaches, 4A and 4B (0.9 and 1.4 river miles, respectively1). This RFP includes
a base bid element as well as an additive bid element to allow for flexibility in implementation. The base
bid includes all construction elements related to Sanpoil 4A, the additive bid includes all elements for
Sanpoil 4B. In order to be considered a responsive bidder, the bidder must provide a quote for both the
base and additive bid. Bidders shall include a schedule for both the base and additive bid; preference
will be given to bidders proposing to implement both base and additive bid elements in 2026.
**All "Log with Rootwad", "Log Pile without Rootwad", "Racking Wood", and "Slash" required for
both the base bid and additive bid (quantities provided in Attachment D) have been sourced will be
stockpiled at the temporary staging area prior to the in-water work window as part of a separate contract.
The Contractor shall incorporate this information in their proposal accordingly. **
(March 2024) 1
1 Referenced to Washington State and NHD River Miles, actual project lengths vary significantly. The actual
total project length is 2.89 river miles, Reach 4A is 1.23 river miles and Reach 4B is 1.66 river miles.

The Colville Confederated Tribes intends to award the contract to the highest quality responsible bidder
for the scope of work described in this RFP and all associated bid documents including but not limited to
Contract Drawings, Technical Specifications, and regulatory permits. The performance period for the
awarded contract will be between the contract start date and <5/31/2027>.
1.03 About the Colville Tribes:
The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive
Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces, located
in North Central Washington State. The Tribes' Indian Country now includes various off-reservation
trust land holdings. The Tribes' administrative Headquarters are located at the Colville Indian Agency
Campus, approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.
Tribal business hours are Monday thru Thursday 7:00 and 5:30 p.m. excluding Fridays, Saturdays,
Sundays, Tribal and Federal holidays.
1.04 Response Format:
Proposals should be prepared simply, providing a straightforward and concise delineation of the
Contractors approach and capabilities necessary to satisfy the criteria listed in Section 3. The proposal
may not be longer than 30 pages, single-spaced with no less than 12-point font. Emphasis in the
proposals should be on completeness, clarity of content, and adherence to the presentation structure
required by this RFP. Contractors that deviate from the required format may be deemed non-responsive.
1.05 Completeness of Proposal
The Contractor must submit a completed Proposal signed by a Contractor representative authorized to
bind the proposing Contractor contractually. The Contractor must identify on the form any exceptions
the Contractor takes to the Tribes RFP, or declare that there are no exceptions taken.
1.06 Response Date and Location
Proposals must be submitted no later than 3:00 p.m., PST, April 29, 2026. Email proposals are preferred,
but hard copy submissions will also be accepted and shall be submitted in a sealed envelope that has
clear markings of the responding business name and address and clearly identifies the contents as
"Middle Sanpoil River Large Wood Placement Reach 4A and 4B". Proposals may be sent by electronic
mail, regular, or express mail (FedEx or UPS). All proposals and accompanying documentation will
become the property of the Tribes and will not be returned. Contractors accept all risk of late delivery of
emailed proposal regardless of fault. Proposals must be directed to Fish and Wildlife, c/o Bryan Jones,
PO Box 150, Nespelem, WA 99155 or express mail to street address Fish & Wildlife, c/o Bryan Jones,
21 Colville St., Nespelem, WA 99155. Emailed proposals should be sent to
Bryan.Jones@colvilletribes.com.
1.07 Contractor's Cost to Develop Proposals
Costs for developing proposals in response to the RFP are entirely the obligation of the Contractor and
are not be chargeable in any manner to the Tribes-no exceptions.
1.08 Site Visitations
A site tour is scheduled for April 21, 2026 at 11:00 a.m. at the project site. However, attendance to the
project site tour is not required to submit a proposal. By submitting his/her proposal, the Contractor
acknowledges that he/she has satisfied him/herself as to the nature of the work requested.
(March 2024) 2

SECTION 2. TERMS AND CONDITIONS
2.01 Questions Regarding the RFP
Requests for interpretation/clarification of this RFP must be emailed toBryan.Jones@colvilletribes.com.
Unauthorized contact with other tribal employees or by any method other than email regarding this RFP
may result in disqualification. All oral communications will be considered unofficial and non-binding on
the Tribes.
All questions must be submitted no later than 3:00 p.m., PST, April 22, 2026. All responses will be
posted on the Tribes' web site at: https://www.colvilletribes.com/rfp no later than 4:00 p.m.PST on the
next business day after receipt of the question.
2.02 RFP Amendments
The Tribes reserves the right to request any respondent clarify its proposal or to supply any additional
material deemed necessary to assist in the evaluation of the proposal.
The Tribes reserves the right to change the RFP schedule or issue amendments to the RFP at any time.
The Tribes also reserves the right to cancel or reissue the RFP. All such addenda will become part of the
RFP. It is the Contractor's responsibility to check the Tribes' website for the issuance of any
amendments prior to submitting a proposal response.
2.03 Withdrawal of Proposal
Provided notification is received in writing to the address provided in Section 1.05, proposals may be
withdrawn at any time prior to the proposal response due date and time specified. Proposals cannot be
changed or withdrawn after the time designated for receipt.
2.04 Rejection of Proposals
The Tribes reserves the right to reject any or all proposals, to waive any minor informalities or
irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of
the Tribes.
2.05 Proposal Validity Period
Submission of a proposal will signify the Contractor's agreement that its proposal and the content
thereof are valid for 30 days following the proposal response deadline unless otherwise agreed to in
writing by both parties. The proposal may become part of the Contract negotiated between the Colville
Tribes and the successful Contractor.
2.06 Proposal Signatures
An authorized representative of the Contractor must sign proposals, with the Contractor's address and
telephone information provided. Unsigned proposals will not be considered.
2.07 Insurance Requirements
The selected Offeror shall procure and maintain for the duration of its Contract awarded pursuant to this
RFP insurance against claims for injuries or damages to property, which may arise from or in connection
with the performance of the work by the Offeror, his agents, representatives, employees or
subcontractors. The Offeror shall pay the cost of such insurance. Insurance shall meet or exceed the
following unless otherwise approved by the Colville Tribes.
A. Minimum Insurance
1. Commercial General Liability coverage with limits not less than $1,000.000 per
occurrence / $2,000,000 annual aggregate.
(March 2024) 3

2. Stop Gap/Employers Liability coverage with limits not less than $ 1,000,000 per
accident/disease.
3. Business Automobile Liability coverage with limits not less than $1,000,000 per accident
for any auto.
4. Worker's Compensation coverage as required by the Industrial Insurance Laws of the
State of Washington/
B. Self-Insured Retentions
Self-insured retentions must be declared to and approved in writing by the Colville Tribes.
C. Other Provisions
Commercial General Liability policies shall be endorsed to:
1. Include the Colville Tribes, its officials, employees and volunteers as additional insured.
2. Provide that such insurance shall be primary as respects any insurance or self-insurance
maintained by the Colville Tribes.
3. Each insurance policy shall provide that coverage shall not be canceled except after thirty
(30) days written notice has be given to the Colville Tribes.
D. Acceptability of Insurers
Insurance shall be placed with insurers with a rating acceptable to the Colville Tribes.
E. Verification of Coverage
Offeror awarded a contract under this RFP shall furnish the Colville Tribes with certificates of
insurance required herein. The certificates are to be received and approved by the Colville
Tribes before work commences. The Colville Tribes reserves the right to require complete,
certified copies of all required insurance policies at any time.
F. Subcontractors
Subcontractors hired pursuant to this RFP must provide coverage, which compiles with the
requirements state herein.
2.08 Retainage/Performance Bond
Any contract negotiated in response to this RFP will require either a 25% retainage or a performance
bond. Any contract awarded with a value greater than $100,000 will require a performance bond.
2.09 Ownership of Documents
Any reports, studies, conclusions, and summaries prepared by the Contractor shall become the property
of the Tribes. The Tribes may provide the Contractor with a limited license to use such material.
2.10 Hold Harmless
The Contractor shall hold harmless, defend, and indemnify the Tribes and the Tribes officers, agents,
and employees against any liability that may be imposed upon them by reason of the Contractor's failure
to provide worker's compensation coverage or liability coverage.
2.11 Limitations on Costs and Expenses
The Contractor's cost proposal may not include: any costs that can be described as overhead, including
secretarial, clerical, or file management work; on-line research services charges (in-house photocopying;
unnecessary express mail/overnight courier mailings); or for developing invoices for the Tribes.
2.12 Dispute Resolution and Venue
The Tribes will require the selected Contractor to expressly consent to the jurisdiction of the Colville
Tribal Court for any and all disputes that may arise from the Tribes engagement of the Contractor's
services, including the application of tribal law.
(March 2024) 4

2.13 Appropriated Funds
Any contract awarded pursuant to this RFP is subject the Tribes' appropriation and budgetary process,
which operates on a fiscal year from October 1 to September 30. Any required payments under the
contract are contingent on the availability of funds in the tribal treasury. As funds are appropriated
yearly any contract awarded would be for the remainder of the fiscal year, at which time it would be
renewable on a yearly basis.
2.14 Indian Preference
Indian preference applies to any award of contract pursuant to this RFP and the Contractor shall comply
with all applicable Indian preference requirements set forth in Chapter 10-1, the Colville Tribal
Employment Rights Ordinance (TERO), and Chapter 10-3, Indian Preference in Contracting. The tribal
code is available at https://www.cct-cbc.com/current-code/.
2.15 Debarment
Selected Contractor must sign a Certification Regarding Debarment and Suspension (See Attachment
B).
2.16 Contract
The selected Offeror will be required to enter into the Colville Tribes' standard form contract which will
include a "no assignment" provision indicating that the Contract may not be assigned without written
consent of the Tribes. Any increase in contract price following execution of the contract requires a
written modification to the term to continue.
2.17 Davis-Bacon Wage Compliance
This project is subject to the Davis-Bacon Act (40 U.S.C. 3141 et seq.) and applicable federal
regulations. All contractors and subcontractors shall pay laborers and mechanics employed on the
project not less than the locally prevailing wages and fringe benefits, as determined by the U.S.
Department of Labor for the county and classification of work performed.
Contractors must submit weekly certified payroll reports (Form WH-347 or equivalent) to the
Contracting Officer Representative (COR). Records must include employee name, classification, hours
worked, rate of pay, and deductions.
Failure to comply with Davis-Bacon wage requirements may result in withholding of payments,
restitution of back wages, contract termination, or debarment from future federally assisted projects.
SECTION 3. REQUESTED SERVICES
3.01 Duration of Services
The Tribes anticipates the service period for this work to be indeterminate but no less than for three
years, and on an as-needed period for the term of the Contract to be issued pursuant to this RFP.
However, if the work extends beyond this period, and as stated in Section 2.13, any agreement would be
year-to-year and require an agreed-upon modification to the term to continue.
3.02 Scope of Work
The scope of work for the requested services includes all work necessary to complete the construction of
the Middle Sanpoil River Large Wood Placement Reach 4A and 4B, as detailed in the Contract Plans,
Bid Tabulation, Technical Specifications, and this RFP. The work includes, but is not limited to:
(March 2024) 5

- development of required work plans and schedules,
- temporary traffic control as needed to deliver, handle, and stage equipment and materials,
- construction of necessary improvements to temporary access routes and staging areas,
- clearing and salvage of vegetation as well as storage for reuse,
- isolation of work area (not including fish salvage and relocation) in the main stream channel,
- dewatering of excavated areas,
- furnishing of materials and construction of temporary stream crossings,
- furnishing non-woody materials for Engineered Log Jams (ELJs),
- temporary excavation, log pile installation, log placement, installation of hardwater connections,
backfill, and site restoration associate with ELJs,
- procurement and installation (hand tools only) of Beaver Dam Analogues (BDAs) and Post-
Assisted Log Structures (PALS),
- procurement, delivery, and installation of specified plants including live cutting, bare root,
emergent, and seed plant types, and
- site restoration
All work elements must be completed in accordance with the attached Contract Plans, Technical
Specifications, and regulatory permit requirements.
The in-water work window for the Project is annually between June 16th and September 30th, all in-water
work shall be completed during this window. The planting window is annually between October 1st and
November 15th, all specified plant materials shall be installed during this window unless otherwise
approved.
The Project includes two reaches, 4A and 4B (0.9 and 1.4 river miles, respectively1). This RFP includes
a base bid element as well as an additive bid element to allow for flexibility in implementation. The base
bid includes all construction elements related to Sanpoil 4A, the additive bid includes all elements for
Sanpoil 4B. In order to be considered a responsive bidder, the bidder must provide a quote for both the
base and additive bid. Bidders shall include a schedule for both the base and additive bid; preference
will be given to bidders proposing to implement both base and additive bid elements in 2026.
CTCR or their designated agent(s) will provide the following:
- All "Log with Rootwad", "Log Pile without Rootwad", "Racking Wood", and "Slash" required
for both the base bid and additive bid (quantities provided in Attachment D) have been sourced
will be stockpiled at the temporary staging area prior to the in-water work window as part of a
separate contract.
- Fish salvage and relocation for all isolated work areas.
- Copy of final design plans, Technical Specifications, and basis of design report stamped and
sealed by the engineer.
- Staking of sensitive and jurisdictional areas.
- Staking of construction elements including ELJs, temporary access routes, and planting areas.
- Turbidity monitoring during in-water work in accordance with applicable regulatory permits.
3.03 Required Information
The Contractor's Proposal must include the following:
A. Title Page. Show Request For Proposal (RFP) subject, name of Contractor, address, telephone and
fax numbers, name of contact person and date of submission. (See Attachment A.)
B. Transmittal Letter. A one- or two-page summary stating the Contractor's understanding of the work
to be done and making a positive commitment to perform the work.
(March 2024) 6

C. Table of Contents. A clear identification of the material by section and page number.
D. Profile of the Contractor. Include location of the Contractor's office(s), number of partners,
associates, and other professional staff. Describe the range of activities performed by your Contractor.
E. Approach. Provide a clear description of the Contractor's anticipated approach for providing these
services.
F. Contractor Organization and Management. Show the team proposed for the work identified, including
the identification of persons assigned to individual tasks, and, if applicable, the function and
responsibilities for major subcontractors.
G. Statement of Qualifications.
(1) Experience of Contractor: Offerors must describe their Company's experience/expertise which is
relevant to the proposed work, detailing the following elements:
A. Criterion: The Contractor or its subcontractor(s) shall demonstrate prior experience on
similar projects (defined by B. Documentation, below) with a minimum of three (3)
projects related to stream, river, or floodplain restoration within the five (5) years prior to
the bid submittal date.
B. Documentation: The Contractor or its subcontractor(s) shall submit a list of at least three
(3) projects completed within the five (5) years prior to the bid submittal date that include
the following information, which determines qualifications (form provided in Attachment
C):
* Name and phone number of the project owner,
* Name and phone number of the project manager who can verify Bidder's experience,
* The initial and final contract value,
* A written description of the work shall include:
- Number of Logs placed (within and outside of the ordinary high water
line)
- Number/length of temporary streamflow bypass or water isolation
- Method for temporary streamflow bypass or water isolation
- Quantity and method of sorting stream excavation, including segregation,
sorting, and handling
(2) Experience/Qualifications of Assigned Professionals: Provide resumes for the individuals who would
likely be assigned to this work including education, licensing information, background
accomplishments, relevant continuing professional education and any other pertinent information for
each of the key personnel to work on the project. Offerors must include a statement in the proposal to
the effect that "the key personnel assigned to this project as described in this proposal will not be
removed from the audit without prior approval of the Tribes' Contract Officer Representative."
H. The Offeror must include a statement that they have reviewed the Colville Tribal Code Chapter 4 and
will adhere to its requirements, and that the Offeror is familiar with all environmental regulations which
will apply to the scope of work.
I. Current Assignments. Provide a statement concerning the Contractor's ability to devote sufficient time
and resources to this type of work in relation to existing or anticipated assignments of the Contractor.
J. Disclosure of Potential Conflicts of Interest. Provide a statement regarding any potential conflict of
interest issues the Contractor might have or encounter in providing these services to the Colville Tribes.
K. Detailed Cost Proposal. Provide a detailed statement of any and all costs for providing these
services. This statement must include proposed hourly rates for all persons employed by or contracting
with the Contractor to provide the work described herein, as well as rates for travel and other expenses
when travel is necessary. All Contractors are required to complete bid tabs provided in Attachment D.
(March 2024) 7
1 Referenced to Washington State and NHD River Miles, actual project lengths vary significantly. The actual
total project length is 2.89 river miles, Reach 4A is 1.23 river miles and Reach 4B is 1.66 river miles.

SECTION 4. PROPOSAL EVALUATION
4.01 Evaluation Procedures
A Selection Committee will evaluate proposals. The selection will consider how well the Contractor's
proposal meets the needs of the Tribes as described in the Contractor's response to each requirement
listed in Section 3.03. In evaluating the proposals, the Tribes will use a criteria evaluation process.
Evaluations will be based on criteria as outlined in Section 4.02. All proposals will be evaluated using
the same criteria and weighting. Any proposal that does not contain each element described in this RFP,
fully completed, initialed or executed, as appropriate, may be judged to be incomplete and may not be
considered further.
4.02 Scoring and Evaluation Factors
The evaluation factors reflect a wide range of considerations. While cost is important, other factors are
also significant. Consequently, the Tribes may select a contract other than the one providing the lowest
cost solution. The objective is to choose the entity capable of providing reliable and effective services
within a reasonable budget.
An award will be made to a responsible Indian Offeror if its proposed price is within 10% of the lowest
non-Indian Offeror's Proposal Price and the Indian Offeror provides documentation of having the
expertise and experience necessary to satisfactorily complete the work required.
Evaluation will be based on the following criteria:
1) Responsiveness of the proposal in clearly stating an understanding of the work to be performed.
(0-15)
2) Reasonableness of overall time estimates as well as the time estimates for each major section of
the work to be performed (0-5)
3) Qualifications and experience of Offeror (0-20)
4) Size and structure of Contractor and ability to maintain continuity of work (0-5)
5) Experience of offeror in conducting large scale fish habitat and large wood placement projects
according to desired specifications. (0-20)
6) Qualifications and experience of staff to be assigned. Education, position in the Contractor, and
years and types of experience will be considered (0-10)
7) Indian preference (0 - 10)
8) TERO certification documented & included (0-5)
9) Cost (0-10)
Maximum Points: (100)
4.03 In-Person Discussion Sessions
One or more Offerors who have scored well on the evaluation may be invited by the Tribes, without cost
to the tribes, to a discussion with the Colville Business Council, the managers of relevant tribal
programs, and others invited to the Session to provide the Offeror the opportunity to demonstrate its
services, to discuss its approach/methodologies, implementation process, schedule, staffing and other
applicable professional services. The Discussion Session will be informal, as the Tribe is not interested
in a sales presentation by Offeror but rather an interactive discussion with the CBC; it is important that
those key personnel identified by the Offeror to be assigned to the project will fully participate in the
presentation and discuss.
(March 2024) 8

4.04 Final Selection
The Selection Committee will formulate their recommendation for award of the Contract, which will be
forwarded to the Colville Business Council for formal acceptance.
4.05 Contract Award and Execution
The Tribes reserves the right to make an award without further discussion of the proposals submitted.
Therefore, proposals should be initially submitted on the most favorable terms the Contractor can offer.
This should not be interpreted to prohibit either party from proposing additional contract terms and
conditions during negotiations of the final document.
The RFP document and the successful Contractor's/Offeror's proposal response, as amended by
agreement between the Tribes and the Contractor/Offeror, including e-mail or written correspondence
relative to the RFP, may become part of the Contract between the Tribes and the successful
Contractor/Offeror. Additionally, the Colville Tribes may verify the Contractor's/Offeror's
representations appearing in the proposal. Failure of the Contractor/Offeror to perform as represented
may result in elimination of the Contractor/Offeror from competition or in Contract cancellation or
termination.
The apparent successful Contractor/Offeror will be expected to enter into a contract with the Tribes. If a
contract is not entered into with a reasonable time after selecting the proposal, the Tribes may elect to
cancel the award or award the Contract to the next highest ranked Offeror. The Tribes shall not be bound
or in any way obligated until both parties have executed a contract. No party may incur any chargeable
costs prior to the execution of a final contract.
After opening and ranking, an award may be made on the basis of the proposals initially submitted,
without discussion, clarification or modification, or, the Tribes may discuss with the selected Contractor
offers for cost reduction and other elements of the Contractor's proposal. If the Tribes determines that it
is unable to reach a contract satisfactory to the Tribes with the selected Contractor, then the Tribes will
terminate discussions with the selected Contractor and proceed to the next Contractor in order of
selection ranking until a contract is reached or the Tribe has rejected all proposals. The Tribes will not
disclose any information derived from the proposals submitted from competing offers in conducting
such discussions.
The Tribes reserves the right to award a contract for all or any portion of the requirements proposed by
reason of this request, award multiple Contracts, or to reject any and all proposals if deemed to be in the
best interests of the Tribes and to re-solicit for proposals, or to reject any and all proposals if deemed to
be in the best interests of the Tribes and to temporarily or permanently abandon the procurement.
(March 2024) 9

ATTACHMENT A:
PROPOSAL COVER PAGE
Middle Sanpoil River Large Wood Placement Reach 4A and 4B
Company Name_________________________________________ Date______________
Address__________________________________________________________________
Contact Person and Title:_____________________________________________________
Telephone Number_________________________ Fax Number_____________________
Email address________________________________________
Length of time in business_______________________________________
Gross revenue for the prior fiscal year (in US dollars). ______________________________
Total number of similar clients served in similar capacity____________________________
TOTAL ESTIMATED PRICE OF SERVICES (Attach detailed budget if necessary)
Cost of Services (base bid total) __________________
Overhead costs (describe) ___________________
Necessary travel ___________________
TERO Fees ___________________
Total Combined Bid (base + additive 1) ___________________
Total Price $ _________________
Authorized Offeror Signature____________________________________________
Telephone_______________________________
(March 2024) 10