RFP | First Foods Meat Processing Plant Construction Manager At-Risk Omak WA

CONSTRUCTION MANAGER AT-RISK
REQUEST FOR PROPOSAL
OWNER:
THE CONFEDERATED TRIBES OF THE COLVILLE RESERVATION
PROJECT:
FIRST FOODS MEAT PROCESSING PLANT
OMAK, WA
ISSUE DATE:
FRIDAY, APRIL 10TH, 2026
PROPOSAL DUE DATE AND TIME:
Proposals shall be submitted no later than:
5:00 PM PST ON WEDNESDAY, APRIL 29, 2026
SUBMIT PROPOSAL TO:
Connect Advisors
Attn: Josie Hohn
Email: jhohn@connect-advisors.com
First Foods Meat Processing Plant CMAR RFP

SECTION 1: GENERAL INFORMATION
1.1 Introduction
The Confederated Tribes of the Colville Reservation ("Owner") has engaged Connect Advisors
as their Owner's Representative ("O.R.") firm for the First Foods Meat Processing Plant
("Project"). Connect Advisors is seeking proposals from qualified construction management
firms ("Firm") to provide Construction Management At-Risk ("CMAR") services to the Owner in
the development and construction of the Project.
All Firms are encouraged to review each section of the following document carefully and
respond promptly to be considered for this project. Owner has the right to reject any Proposals
not properly delivered.
This RFP is not an offer to enter into a contract but is merely a solicitation of entities interested
in submitting a Proposal to the Owner for the Project.
1.2 About the Colville Tribes
The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential
Executive Order established the Colville Indian Reservation in 1872, with a land base of 1.4
million acres, located in North Central Washington State. The Tribes' Indian Country now
includes various off-reservation trust land holdings. The Tribes' administrative headquarters
are located at the Colville Indian Agency Campus, approximately 2 miles southeast of
Nespelem, WA with offices located throughout our reservation. Tribal Business hours are
Monday through Thursday, 7:00 am to 5:30 pm, excluding Fridays, Saturdays, Sundays, Tribal
holidays and Federal Holidays.
SECTION 2:SUBMISSION INSTRUCTIONS
2.1 Response Due Date
Proposals must be submitted to the Josie Hohn no later than 5:00 pm, April 29, 2026. All
Proposals and accompanying documents will become property of the Colville Tribes and will
not be returned.
2.2 Required Number of Proposals
Firms must provide one (1) electronic copy of their response by emailing jhohn@connect-
advisors.com. Please use the subject line "First Foods Meat Processing Plant RFP Response"
and label the file "[FIRM NAME] First Foods Meat Processing Plant RFP Response".
2.3 Response Format
Proposals should be prepared simply, providing a straightforward and concise delineation of
the Firm's approach and capabilities to satisfy the criteria listed in Section 4. The proposal may
not be longer than 30 pages, letter sized, single spaced, with no less than 12-point font.
Proposals should be clear, complete, and adhere to the structure required by this RFP. Firms
that deviate from the required format may be deemed non-responsive.
First Foods Meat Processing Plant CMAR RFP

2.4 Site Visitation
A site visit is required. The site visit will be held on April 23, 2025, at 10:00 AM. By submitting
a proposal, the CMAR acknowledges that the CMAR is satisfied as to the nature and locations of
the work, and certifies all information required to perform the requirements of this RFP.
2.5 Questions
Questions should be directed to Josie Hohn via email using the email above. Questions will
be taken until seven (7) days prior to the submission date with the final addendum issued
no later than three (3) days prior to submission. Unauthorized contact with other tribal
employees or by any method other than email regarding this RFP may result in
disqualification. All oral communications will be considered unofficial and non-binding on
the Tribes.
SECTION 3: PROJECT INFORMATION
3.1 Project Location
The Project is located Northwest of Mission Road in Omak, WA on land that is being held in
trust for the Owner. An address has yet to be established. Please refer to the architectural and
civil drawings for location.
3.2 Project Description
This project includes the construction of an approximately 18,255 GSF food processing facility
with associated parking, loading areas and exterior improvements. The project will be
composed of a pre-engineered metal building constructed on a concrete foundation. The
building will be a type V, fully sprinklered, facility. The program includes food processing
areas, a production viewing area, offices, meeting space and employee support spaces.
3.3 Scope of Services
3.3.1 The Firm will be responsible for providing CMAR services related to the pre-
construction and construction phases of the Project as identified, but not limited to,
the following:
3.3.2 Preconstruction Activities:
.1 Staffing: The Firm shall provide the proper number of qualified staff members
as necessary to competently and fully manage all Pre-Construction services.
.2 Budgeting: The Firm must work with the Project Team to develop detailed
Project Budgets at the completion of each design phase. This initial budget
shall include sufficient identification and clarification as to the Scope-of-Work
included and specifically excluded by the Firm. Once approved, the budget
shall be regularly updated at each stage, and presented for approval, as the
design continues to develop. The level of detail presented in each budget
update shall continue to increase as the design progresses from the initial
conceptual and programming phase through final 100% contract documents
and a final GMP. Estimates should include quantities and unit prices for each
item of work where applicable.
First Foods Meat Processing Plant CMAR RFP

.3 Value Engineering/Constructability Reviews: The Firm must provide
constructability and value engineering reviews in conjunction with above
budgets. The Firm should review all existing studies and plans to determine
their viability and propose adjustments using the current market and site
information gathered by the Project Team, if needed.
.4 Identification of Any Necessary Design-Assist (or possibly Design-Build) Trades:
Upon thorough evaluation of the project scope, anticipated design services
scheduled to be provided by the Design Team, and other key factors such as the
project schedule, the Firm may provide recommendations for any Design-Assist
or Design-Build trades that are necessary in order to best maintain the project
budget, schedule, and overall quality product.
.5 Project Logistics and Safety: The Firm must work with the Project Team to
determine how ingress/egress plans may impact operations and what
operational needs there may be necessitating specific ingress/egress plans. The
Firm must develop a project specific safety plan to be incorporated into all
bidding documents. The Firm must develop, and submit for approval, a site
logistics plan that will ensure the most appropriate, safe, and efficient means to
managing the constraints of the site, and adjacent to site, throughout the
duration of the construction phase is accomplished.
.6 Scheduling: After the project has been awarded, the Firm shall immediately
draft, present, and gain Owner approval on an overall Master Project Schedule
that fully details the preconstruction process, GMP process, commencing
construction, and all construction activities up through, and to, Final
Completion. This Master Project Schedule shall also adequately identify the
details related to the construction phase, including all key milestones,
completion of separate areas of the Project, and a clear identification of all
project turnover and close-out activities including (in no particular order),
testing, commissioning, punch lists completion, Owner move-in, Owner
occupancy, substantial completion, and final completion. The schedule shall
also identify any necessary long-lead procurement items that warrant specific
attention, timeline identification, and possibly an accelerated release by the
Owner. Once approved, this schedule shall continue to be updated, and
presented for approval, with each progression of the project design and
budget. Prior to entering into a GMP at the conclusion of the preconstruction
phase, the Firm must submit a Master Project Schedule that is fully detailed
with all construction activities that will occur throughout the construction
phase. This schedule shall include proper identification of the "float" for each
scheduled activity.
.7 Meeting Management: The Firm must properly plan, manage, and document
all meetings with the Project Team as necessary to properly complete the CMAR
services.
First Foods Meat Processing Plant CMAR RFP

.8 Reporting: The Firm must provide all reports related to the CMAR services in an
organized and detailed manner to the Project Team
.9 Cash Flow Analysis: The Firm shall provide to the Owner all necessary cash
flow analysis that properly detail and forecast the necessary flow of funds that
will be required through the course of the construction phase.
.10 GMP Delivery: At the agreed to time in the progression of design, the Firm will
proceed with the bidding process to obtain the GMP(s). This includes the
preparation, development and distribution of all bid packages including project
specific general and supplementary conditions items. The Firm will conduct
pre-bid and post-bid meetings with trade contractors to ensure that all bids are
complete and fully responsive. After receiving and analyzing contractor bids,
the Firm will present a detailed GMP proposal and packet (with all associated
back-up and exhibits) to the Owner along with making bid-package award
recommendations.
.11 Code Reviews: The Firm shall identify and make note to the Project Team any
code violations, real or perceived, found in the design documents to the best of
their ability.
.12 Permitting: Coordinate with various departments of the Tribe along with other
agencies, utility companies, etc. as needed to ensure all necessary permits,
coordination, and approvals are in place prior to commencing construction so
as to promote a seamless and efficient management of the construction phase.
.13 Pre-Construction and Design: All Pre-construction activities are to occur
concurrent with the Design Phase. This is to include all items necessary to
provide complete and adequate planning for the construction phase of the
project, as well as items such as long lead procurement management, meeting
coordination (the Firm will be responsible for scheduling, agendas, and
minutes) and various additional items, as necessary.
.14 The Firm is to provide additional CMAR services required by contract, by the
Owner's Representative, or as necessary to provide appropriate and timely
management of the Project.
3.3.3 Construction Phase Services:
.1 Staffing: The Firm shall provide the proper amount of qualified full-time, on-site
staff to competently manage and ensure full compliance of all aspects of the
Project. This includes staffing throughout the duration of the construction
phase as well as appropriate management throughout all necessary project
close-out activities.
.2 General Conditions: The Firm shall be responsible for performance and
administration of all general conditions on the project.
First Foods Meat Processing Plant CMAR RFP

.3 Meetings and Communication: The Firm shall schedule and conduct regular
construction progress meetings with the Owner, Owner's Rep and Architect and
specially called meetings throughout the progress of the work as needed.
Prepare and distribute meeting minutes for all parties. Provide virtual
communication options for meeting participants not able to attend progress
meetings in person. Maintain, throughout the course of the Project, satisfactory
and timely communication with the Project Team. The Firm will take direction
from and seek input from the Project Team at appropriate times and intervals
and will report to the Project Team throughout the Project.
.4 Project Reporting: The Firm shall log construction activities and photos in a
daily report sent to the Project Team. Further detailed project reporting will be
required on a weekly and monthly basis which will include (at a minimum)
sections for detailed reporting on schedule, budget, material procurement,
submittal, RFI, safety, quality control, and other project updates as deemed
necessary by the Firm and/or the Project Team.
.5 Budget Management: The Firm shall provide thorough, detailed, and
consistent management of the Project's CMAR budget throughout the course of
the construction phase. The Firm is to provide adequate, timely, and
transparent reporting to the O.R. and Project Team as needed to ensure all GMP
funds and budgets are being properly managed. Provide additional budget
reporting with the monthly billing, such as project buyout status, subcontract
execution status, and allowance reconciliation. Provide on-going management,
reporting, and transparency related to all Contingency Management and
Change Management. Ensure changes are incorporated into the project budget
and monthly billing to maintain accurate reporting of total project costs.
.6 Project Accounting: The Firm shall prepare and submit monthly project billings
in a format acceptable to the Owner. The Firm is responsible for gathering all
trade contractors and suppliers' invoices to incorporate into the monthly billing
in an organized and quality manner. The firm is responsible for properly
tracking, obtaining, and submitting all necessary lien waivers for all associated
contractors and vendors as required. The Firm is to comply with any monthly
draw requirements as set forth by the Owner's Lender.
.7 Schedule: The Firm shall provide on-going schedule management and regular
updates to the Owner. This includes weekly look ahead schedules as well as
regular updates, and continued detailing of activities, on the master project
schedule. Solicit trade contractor input to incorporate into the master
schedule. Develop recovery schedules when critical path or milestone dates
may be or are negatively impacted. All schedule updates shall be accompanied
with an adequate summary and narrative that provides sufficient clarity related
to changes and additions that are included. All schedules shall properly
identify any Owner activities, or activities outside the control and scope of the
Firm, to ensure complete clarity is provide at the appropriate time to allow for
First Foods Meat Processing Plant CMAR RFP

proper management and completion of each activity as to not disrupt the flow
of the Firm's delivery of the Project.
.8 Bonds and Insurance: The Firm shall be able to provide full Payment &
Performance Bonds for the full value of the GMP. The Firm shall insure the
construction is completed in full accordance with regulations of the contract,
the Tribe, and additional regulations related to the project. The Firm shall
obtain appropriate certificates of insurance from all trade contractors and
suppliers as needed to be in compliance with the requirements of the contract.
.9 Construction Administration: The Firm shall provide on-going management and
reporting of Construction Administration activities such as submittal review
process, RFI management, material delivery management, on-site inspections,
etc. Ensure all requests for information and submittals are reviewed and
forwarded to the Design Team in a timely manner. Arrange for procurement of
all manpower, materials and equipment required to complete the project.
.10 Quality Control & Assurance: The Firm shall provide on-going management and
reporting of a thorough and sufficient Quality Control and Quality Assurance
program. Inspect and document all materials and workmanship to ensure
compliance with the plans and specifications. This Quality Control and Quality
Assurance program is to fully identify how non-conforming work (as identified
by the Firm's team, subcontractors, Design Team, O.R., or other involved
entities) is to be properly documented, reported, and brought to resolution.
.11 Safety: The Firm shall provide complete and thorough management of all
safety programs and best practices throughout the course of the project. This
shall include composing, implementing, and continual management of a fully
inclusive, and site-specific, safety plan on the Project. Maintain safe work site
for all participants. Ensure compliance with all local, state, and federal safety
regulations.
.12 Site Logistics: The Firm shall provide continued management of the Site
Logistics plan as developed during the preconstruction phase. All regular and
necessary updates to this plan shall be properly documented and reported to
the Project Team prior to proceeding with any modifications to the previously
approved logistics plan.
.13 Permits and Inspections: The Firm shall address all federal, state, and local
construction permitting requirements and pay all associated fees as associated
with the contract. Obtain Approval of Construction for building structures,
building systems, and all supporting site infrastructure from all permitting
agencies and Authorities Having Jurisdictions (AHJ's) which is specifically to
include the building Certificate of Occupancy. The Firm is to provide timely and
sufficient coordination with the O.R. to properly identify and resolve any
additional permitting or inspection requirements to the best of their abilities.
First Foods Meat Processing Plant CMAR RFP

.14 Self-Performing Work: The Firm will be allowed to self-perform portions of work
provided that the Firm participates in the full bidding process, discloses all
bidding information within an pre-approved protocol, and the Owner accepts
the bid.
.15 Out-of-Scope Collaboration: The Firm shall ensure pro-active, detailed, and
consistent collaboration is in place with the Project Team (specifically the O.R.)
for all scope that requires interaction and coordination with the scope of the
CMAR contract.
.16 Closeout and Warranty: In advance of reaching substantial completion, the
Firm shall prepare and submit for approval a thorough project close-out and
warranty management plan. This shall include the full completion of Punch
List items provided by the Design Team and other members of the Project
Team, as well as full and timely management of all testing, commissioning,
Owner training, and submission of complete project close-out documentation.
The project close-out documentation shall include all warranties, operation &
maintenance manuals, as-built record drawings, testing reports, testing videos
and any other closeout documentation required by the contract documents.
.17 The Firm is to provide additional CMAR services required by contract and as
necessary to provide appropriate and timely management of the Project.
3.4 Contract Documents
3.4.1 The following terms will be further defined and included in the contracts that will be
issued to the awarded CMAR. The selected Firm will be required to enter into the
Colville Tribes' Office of Reservation Attorneys (ORA) contract for construction services,
which will include a "no assignment" provision including that the Contract may not be
assigned without written consent of the Tribes. Any increase in the contract price
following execution of the contract requires a written modification to the term to
continue.
.1 Liquidated Damages: By responding to this RFP, the CMAR acknowledges that
liquidated damages will be included in the contract at terms appropriate for the
Project.
.2 Insurance: Limits and Terms are listed on Attachment "A".
.3 Retainage: To be discussed during contract negotiations.
.4 Dispute Resolution: The Tribes will require the selected Firm to expressly
consent to the jurisdiction of the Colville Tribal Court for any and all disputes
that may arise from the Tribes engagement of the Firm's services, including the
application of Tribal law.
.5 Hold Harmless Agreement: The Firm agrees to indemnify and hold harmless
CCT, its agents and employees from and against all claims, damages, losses and
expenses including attorney's fees in case it shall be necessary for CCT to
First Foods Meat Processing Plant CMAR RFP

commence or defend an action arising out of or associated in any way with
performance of the work herein which is:
.5.1 For bodily injury, illness, or death, property damage including loss of use,
or other damage, and
.5.2 Caused in whole or part by Firm's negligent act or omission, or that of a
subcontractor, or that of anyone employed by them or for whose acts
Firm or subcontractor may be liable.
SECTION 4: PROCUREMENT PROCESS
To be responsive to the RFP, Firms must submit responsible Proposals and participate fully in the
following RFP Procurement Process.
4.1 Compliance with Legal Requirements
4.1.1 This Procurement will be in accordance with the Confederated Tribes of Colville
Reservation procurement policies.
4.2 TERO
4.2.1 The Colville Tribal Employment Rights Ordinance (TERO) shall apply to this RFP and
subsequent contract to the extent any of the work to be performed under this RFP is
performed on or near the Colville Reservation. No work shall take place until a TERO
Utilization Plan has been signed, approved, and filed with the TERO office. The 5%
TERO fee could but may not apply to the subsequent firm and it is the responsibility of
the firm to contact the Colville Tribes TERO office at (509)634-2716 to verify. TERO
forms for reference are included in Attachment D.
4.3 Guidelines
4.3.1 Response: Provide a clear response in whole to this RFP. All responses shall comply
with the format detailed below to allow the selection committee to fairly evaluate and
rank proposals.
4.3.2 Confidentiality: All reports, Project, and/or construction documents shall become the
confidential and proprietary property of the Owner, and are not to be communicated,
transferred, or given over to any individual, entity, or organization without the
expressed written consent of the Owner or their appointed representatives. The
existence of this RFP and the response to it should also be kept confidential.
4.3.3 Qualifications: Firm must possess a minimum of ten (10) years of experience for
projects similar in scope to this Project.
4.4 Incurring Costs
4.4.1 All liability for costs incurred by any individual or firm in preparing their proposal,
expended during the selection process, or otherwise incurred prior to the receipt of an
executed contract will be borne by the individual or firm. The Firm's proposal must
remain valid and irrevocable for a period of not less than sixty (60) days after the
deadline stated herein. By submitting a response to the Owner, the individual or firm
acknowledges this responsibility.
First Foods Meat Processing Plant CMAR RFP

4.5 Evaluations
4.5.1 All proposals will be evaluated and scored by a Selection Committee as selected by the
Owner. The Selection Committee will base their evaluations on all information
presented in the Proposal to determine which firm has the best combination of Firm
qualifications, staffing qualifications, Project approach, most competitive Fee
proposal, and additional criteria as necessary to display their ability to best deliver the
Project to the Owner.
4.6 Interviews
4.6.1 After proposals have been evaluated, the Selection Committee will determine and
notify each Firm if interviews are required and, if so, which Firm(s) may be invited for a
panel interview with the Selection Committee.
4.6.2 Each interview will be scheduled for 60 minutes, allowing for 40 minutes of
presentation, 15 minutes for questions and answers, and up to 5 minutes for closing
discussions and dialogue.
4.6.3 The purpose is to meet and evaluate your team, understand your project approach,
and compare your deliverables to the Owner's stated objectives.
4.6.4 Firms will have access to the following equipment for their presentations: HDMI cable
that connects to a projector.
4.7 Firm Selection
4.7.1 Following interviews, the Selection Committee will select a firm to continue
negotiations with for this project and will submit a recommendation to the Owner
their final consideration and approval. It is the Owner's intent to award the
engagement on or before May 15, 2026, although the Owner reserves the right to
postpone the award for any reason if necessary.
4.8 Rejection of Proposals
4.8.1 Any and all proposals received may be rejected by the Owner during the selection
process. Negotiations may be undertaken with the Firm whose price and other factors
indicate that they are qualified, responsible, and capable of performing the work.
Negotiations may be entered into separately with competing individuals or firms.
SECTION 4: PROPOSAL REQUIREMENTS
5.1 Proposal Format
5.1.1 Proposals shall be no longer than 30 pages, letter-sized, single spaced with no less
than 12-point font, and organized in the order listed below, and bound into a single
document. Electronic submissions must be in a pdf format.
5.2 Proposal Content
5.2.1 Cover Letter and Executive Summary: Introduce the proposer and summarize the RFP
response. Provide demonstration of a clear understanding of the objective and scope
of work.
First Foods Meat Processing Plant CMAR RFP