RFP- Fire Sprinkler, Fire Alarm & Intrusion Systems, Monitoring, Testing, Inspecting, Repair & Maintenanc

The City of Alameda invites RFP for the Fire Sprinkler, Fire Alarm and Intrusion System, Monitoring, Testing, Inspecting, Repair and Maintenance.

The Service Provider shall provide all inspection, maintenance and testing of Water-Based Fire Protection Systems; 24-Hour Monitoring, Inspections and Testing of Fire Alarm Systems; 24-Hour Monitoring of Intrusion and Panic Systems; and Inspection and Certification of Halon and Ansul Systems in full compliance with all manufacturer’s recommendations and applicable regulatory requirements of Federal, State and Local agencies.

The Proposal shall be submitted in PDF format, electronically to the City of Alameda’s Public Works general mailbox at pw@alamedaca.gov by 2 p.m. on August 19, 2025. It is the Proposer’s responsibility to clearly identify the RFP with the shortened name in the email subject line “RFP for Fire Alarm Monitoring and Maintenance "

It is also the Proposer’s responsibility to acknowledge and respond to the automated response message from the City of Alameda so that the email is released from the City’s spam account. The City shall not be held liable for negligence on the Proposer’s part to confirm acknowledgement or failure to respond to the automated message. The time and date on the email, as received in the City’s general mailbox, will serve as the official received date and time stamp. Please allow sufficient time to submit and acknowledge the submittal of your proposal. RFPs with a time stamp after 2 p.m. will not be accepted. Any Proposal received prior to 2 p.m. on August 19, 2025, may be modified by written addendum or withdrawn by written request from the Proposer to the City up to the official time when all proposals are due.

After review of the submitted proposals, the City may invite some or all proposers to present their qualifications and proposed approach or may decide to select one proposer without conducting interviews and enter into contract negotiations directly. All proposers are required to attend at least one mandatory bid walk. A bid from proposers who did not attend at least one scheduled bid walk will be determined to be non-responsive and will not be considered for this contract. Bid walks are anticipated to be conducted according to the schedule provided in Section VIII.