RFP 6900 Financial and Compliance Audit Services

Request for Proposal
FINANCIAL AND COMPLIANCE AUDIT SERVICES
City of Johnson City, Tennessee
RFP # 6900
Proposal Due Date/Time
March 31, 2026, 11:00 a.m. ET
(at which time it will be publicly opened)
City of Johnson City
Purchasing Department
209 Water Street
Johnson City, TN 37601

REQUEST FOR PROPOSAL
RFP# 6900- FINANCIAL AND COMPLIANCE AUDIT SERVICES
City of Johnson City, Tennessee
Purpose
The City of Johnson City has issued this Request for Proposal (RFP) to interested independent certified
public accounting firms to perform the annual financial and compliance audit of the City of Johnson City
for the fiscal year ending June 30, 2026, with four (4) additional one-year renewal periods at the City's
discretion. The audit must be conducted in accordance with generally accepted auditing standards
(GAAS), Government Auditing Standards, and the requirements of the Tennessee Comptroller of the
Treasury.
General Information
Information regarding the City's organizational structure and funds can be obtained online in the City's
prior year ACFR and 2026 budget document, which are located at:
* https://www.johnsoncitytn.org/services/finance/index.php
* https://www.johnsoncitytn.org/departments/budget.php
The City utilizes Oracle Cloud Fusion software for accounting functions, Teller for point of sale and
collections, OpenGov for property taxes, and Local Government for utility billing. The school system
utilizes Skyward software.
Scope
* Conduct an audit of the City's financial statements in accordance with:
o GAAS
o Government Auditing Standards (Yellow Book)
o Tennessee Comptroller Requirements
o GASB Standards
* Perform a Single Audit in accordance with 2 CFR 200 Subpart F (Uniform Guidance)
* Perform Agreed Upon Procedures specific to compliance with the Federal Transit Authority
(FTA) National Transit Data (NTD) reporting policy manual.
* Prepare and submit the Annual Comprehensive Financial Report (ACFR).
* Issue all required reports, including:
o Independent Auditor's Report
o Report on Internal Control and Compliance
o Schedule of Findings and Questioned Costs
o Management Letter (if applicable)
* Submit all required documents to the Tennessee Comptroller's Office by the statutory deadline.
* Prepare and submit the Tennessee Comptroller's required chart of accounts crosswalk
* Meet with management and the governing body to present audit results.
General Requirements
(1) The auditor will prepare the ACFR. The City will provide the transmittal letter, the
Management's Discussion and Analysis, and the statistical schedules as required. The auditor
shall file the ACFR with the Tennessee Comptroller of the Treasury and the Single Audit
Clearinghouse. The City will print final copies.
(2) The ACFR must be prepared to meet GFOA's Certificate of Achievement for Excellence in

Financial Reporting program requirements.
(3) The auditor shall, as part of the written audit report, submit to the City's governing body a report
containing an expression of an unqualified or modified opinion on the financial statements, as
prescribed by the State of Tennessee Comptroller's Audit Manual and provide all "in-relation-
to" opinions.
(4) Following the completion of the audit of the fiscal year's financial statements, the auditor shall
issue and provide copies of the following reports and schedules, or any amended schedules as
required by the Comptroller of the Treasury:
(a) Report on Internal Control over Financial Reporting and on Compliance and Other
Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards.
(b) Report on Compliance with Requirements Applicable to Each Major Federal Program
and Internal Control over Compliance in Accordance with OMB Circular A-133.
(c) Schedule of Findings and Questioned Costs.
(d) Any management letters or related correspondence (copies must also be filed with the
Comptroller).
(5) The Audit may begin prior to June 30 of each year and shall be completed, and the report filed
with the Tennessee Comptroller of the Treasury within six (6) months after the fiscal year-end.
(6) The auditor shall retain the working papers for no less than five (5) years, and they shall be
available for review by the Comptroller of the Treasury or a designated representative or review
by federal auditors.
(7) Any evidence of fraud, such as defalcation, misappropriation, misfeasance, malfeasance,
embezzlement or other illegal acts shall be reported by the auditor, in writing immediately upon
discovery, to the Comptroller of the Treasury, State of Tennessee, who shall under all
circumstances have the authority, at the discretion of the Comptroller, to directly investigate
such matters. If the circumstances disclosed by the audit call for a more detailed investigation
by the auditor than necessary under ordinary circumstances, the auditor shall inform the City's
governing body in writing of the need for such additional investigation and the additional
compensation required, therefore. Upon approval by the Comptroller of the Treasury, an
amendment to the state contract may be made by the City's governing body and the auditor for
such additional investigation.
(8) The auditor shall present an overview of the completed audit at a regularly scheduled City
Commission meeting. At this time, the findings and recommendations regarding compliance
and internal control shall be discussed. Audit findings and recommendations should be brought
to management's attention as they are discovered during the audit to allow time for research and
comment before this meeting. The City Finance Director shall have the opportunity to respond
in writing to the findings. Responses shall be included in the audit report.
(9) The auditor must be able to satisfy the requirements of the standard Contract to Audit Accounts
that must be approved by the Comptroller of the Treasury, State of Tennessee, prior to
conducting the audit. This contract requires that the participating auditors are in compliance
with requirements of the State Board of Accountancy, that the auditor's organization has

participated in an external quality control review at least once every three years that was
conducted by an organization not affiliated with the auditor's firm, that all members of the staff
assigned to the audit have obtained the necessary hours of continuing professional education
required by Government Auditing Standards and that all auditors participating in the
engagement are independent under requirements of the AICPA and Government Auditing
Standards.
(10) In the event that circumstances arise during the audit that require work to be performed above
original estimates, such cost must be approved by the City prior to commencement of the work.
(11) The records of the City will not be removed from their respective offices except with the
expressed written permission of the City Finance Director. However, copies may be obtained of
documents to supplement the auditors' work papers.
(12) All adjusting entries will be submitted to City Finance Department staff in writing with
sufficient explanation so that they can be easily understood and properly posted to the financial
records.
(13) The City will provide the general ledger crosswalk that was prepared by the previous auditors.
The auditors will update the crosswalk annually and submit it to the Comptroller's Office along
with the ACFR. At the end of each audit year, the final crosswalk will also be submitted for
retention to the City.
Contract period
This is a five (5) year contract subject to annual renewals provided all terms, conditions, and prices
remain unchanged and the vendor is in agreement. Prices contained herein shall remain firm for each
renewal term of the contract. The City reserves the right to re-solicit at the end of any one (1) year period.
Contacts
Inquiries concerning the scope or requirements of this request for proposals must be made to:
Stephanie S. Laos, CPA
Director of Finance/City Recorder
SLaos@johnsoncitytn.org ; 423.434.6033
Submittal questions please contact Debbie Dillon, Director of Purchasing, 423.975.2717,
ddillon@johnsoncitytn.org.
Proposal Format
The submission shall be styled at the discretion of the submitter; however, at a minimum it must address
these areas:
Firm Profile:
* Firm name, address, and contact information
* Size and structure of the firm and office that will serve the City
* Breadth and depth of the firm's municipal auditing experience, including:
o Experience with municipalities, utility systems, and school systems
o Participation in the AICPA or other peer review program (include most recent report)
Engagement Team:
* Names and qualifications of assigned staff
* Resumes of partners, managers, and key field staff

* Staff continuity practices
* Training and CPE compliance under Government Auditing Standards
* Availability for specialized consultation
Technical Approach:
* Proposed audit methodology
* Understanding of City operations
* Approach to internal controls and risk assessment
* Expected timeline and milestones
References:
* At least three (3) Tennessee municipal clients audited within the last five years
* Indicate those clients who have received the Certificate of Achievement for Excellence in
Financial Reporting from GFOA during your audit term
Selection Process
Proposals will be evaluated by a review committee. Considerations for award shall include, but not
limited to: experience, qualifications, availability and fee structure. All respondents must initially
represent themselves solely by their written submittal. Based upon the selection committee's findings, the
finalist may be requested to provide additional information.
Proposal Submission
Proposers must submit a complete response to this RFP using the format provided. Proposals can
submited electronically per link below or place submittal response in a sealed envelope plainly identified
on the outside with vendor name and proposal name and number. If submitting paper copies, submit 4
color copies of entire response. Vendor responsible for delivery to Johnson City Purchasing Dept., Debbie
Dillon- Director, 209 Water Street, Johnson City, TN 37601 on or before the proposal deadline of March
31, 2026 11:00 a.m. ET at which time it will be publicly opened.
ELECTRONIC RESPONSES: CLICK HERE
A list of respondents will be available the following business day at 8:00 a.m. on the Johnson City
Purchasing website: https://www.johnsoncitytn.org/business/purchasing/index.php
Late submittals will not be considered. Telephone, facsimile or emailed offers will not be accepted.
Submittals must be signed by the agent authorized to bind the Proposer to its provisions. Unsigned offers
will not be accepted and will be declared non-responsive. Electronic signatures are acceptable.
The contents of any proposal received shall become contractual obligations upon the execution of a
contract by authorized representatives of both the City and the Proposer. Failure of the selected proposer
to accept these obligations may result in cancellation of the award.
This request for proposal will neither commit the City to commence the award, nor in any way limit the
discretion of the City in selecting a proposal.
Proposals shall remain valid for a period of at least ninety (90) days.
Solicitations will be opened publicly via a web conference and in-person, simultaneously.
Join Zoom Meeting:
RFP 6900 - Financial and Compliance Audit Services virtual proposal opening

Meeting ID: 851 2531 2453
Passcode: 257972
If you do not have access to a webcam, or you have no audio with your system, you may call this number
to join: (646) 518-9085. Any issues accessing the Zoom web meeting, please call (423) 975-2711 for
assistance.
Addenda
In the event it becomes necessary to revise any part of this RFP, addenda will be provided from the City's
Purchasing Department, in writing, to all known interested vendors who received the original proposal
document. Any verbal communications are not binding
Economy of Preparation
Proposals should be prepared simply and economically, providing a straightforward and complete
description of services, qualifications, costs and associated options to meet the city's requirements as
outlined in this document. Emphasis should be on completeness and clarity of the content. Proposal
responses must include all requested information, in order to be given consideration.
Withdrawal
Proposals may be withdrawn on written request from the Proposers prior to the deadline.
Proprietary/Confidential Information
Proposers are hereby notified that all information submitted as part of, or in support of, proposals will be
available for public inspection after opening, in compliance with City Policy and Tennessee statutes.
Proposal Acceptance
The contents of this proposal and the proposer's response shall be valid for a minimum period of sixty
(60) days from the date of receipt by the City.
Requirements for Bids, Requests for Proposals and Contracts
This proposal includes the City's Requirements for Bids, Requests for Proposal, and Contracts between
the City of Johnson City and Other Parties, and the Sealed Solicitation General Terms and Conditions
attached hereto and set forth herein as if verbatim.
Rights and Options of the City of Johnson City
The City reserves the following rights and options:
- Determine the proposers that are most qualified.
- Reject any or all proposals for any reason, at its sole discretion.
- Supplement, amend or otherwise modify this RFP.
Request clarification and/or additional information from Proposers at any point in the
- procurement process;
- Cancel this RFP with or without the submission of another RFP.
- Issue additional solicitations for information and proposals, and conduct investigations with
respect to the qualifications of each respondent.

PROPOSAL FORM
FINANCIAL AND COMPLIANCE AUDIT SERVICES
CITY OF JOHNSON CITY, TENNESSEE
RFP# 6900
The undersigned hereby declares that no person or party other than the undersigned have any interest
whatever in this proposal, that it is without any connection or collusion with any person or persons
making or having made any proposal for the same product/service and without any previous
understanding with such person or persons as to relative prices, obviating competition, and that it is made
in good faith.
The undersigned also declares that they have carefully examined the scope of work relating to the service
herein referred to, and fully understands the nature of the obligations proposed.
By signing this document, the undersigned hereby agrees to all other terms and conditions, including the
attached Sealed Solicitation General Terms & Conditions and the City's Requirements for Bids, Requests
for Proposals, and Contracts Between the City of Johnson City and Other Parties and the Requirements of
the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions
#16 & #19) contained in this proposal and associated documents relating to this proposal and will furnish
items as specified if this proposal is accepted. By submission of this proposal, each vendor and each
person signing on behalf of any vendor certifies, and in the case of a joint proposal each party thereto
certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief
that each bidder complies pursuant to T.C.A. 12-12-106 & T.C.A. 12-4-119.
ANNUAL FEES
Audit Service: Comptroller crosswalk: AUP Transit Total
Year 1 $_______________ $_______________ $_______________ $_______________
Year 2 $_______________ $_______________ $_______________ $_______________
Year 3 $_______________ $_______________ $_______________ $_______________
Year 4 $_______________ $_______________ $_______________ $_______________
Year 5 $_______________ $_______________ $_______________ $_______________
Company: _______________________________________________________
By: __________________________________________________ __________
(signature of authorized agent) (date)
Name & Title: ___________________________________________________
Address:
______________________________________________________________
______________________________________________________________
Phone: _________________________________________________________
E-mail: _________________________________________________________
PROPOSAL FORM MUST BE SIGNED AND RETURNED WITH SUBMITTAL

CITY OF JOHNSON CITY, TENNESSEE
http://www.johnsoncitytn.org/purchasing
SEALED SOLICITATION GENERAL TERMS AND CONDITIONS
Read Carefully - if applicable or unless specifically noted otherwise in the solicitation documents
1. ACCEPTANCE, REJECTION AND POSTPONEMENT
Issuance of a bid/rfp/rfq does not commit the City to make an award. The City reserves the right to postpone or reject any or all bids/rfps/rfqs, to
waive informalities and to accept the bid/rfp/rfq judged to be in the best interest of the City.
2. ADDENDA
Addenda will be issued to all known interested parties and posted on the City's website (listed above). All addenda issued shall become part of the
solicitation documents. It is the vendor's responsibility to determine and acknowledge all addenda issued for a solicitation. No addendum will be
issued less than two (2) working days prior to the solicitation opening as per TCA 12-4-01 , as amended
3. AWARD
An award, if made, shall be to the lowest responsible, responsive bidder(s) or best solicitation meeting quality and performance standards as
described in the solicitation documents and whose bid/rfp is determined to be in the best interest of the City. The City also reserves the right to
award this product/service based on other contracts in-place (state or cooperative contracts), as may be in our best interest.
4. AWARD PERIOD
The City shall have 60 days to issue a contract. Any contract past that period must be mutually agreed upon by both parties.
5. BID TABULATIONS/RFP/RFQu RESPONSES
Bid tabulations and RFP/RFQu respondent's lists will be posted and available no later than the next business day on our above website. Select
"awarded/opened solicitations". Award recommendations, when ready, will also be posted there.
6. BRAND NAMES
By referencing a brand name as "or approved equal", the City intends to establish a minimum level of quality by which alternate offers can be judged.
If an alternate is offered, the vendor must include complete descriptive literature and specifications that clearly describe the item and how it differs
from the referenced item. The City alone will determine whether an alternate is equivalent and meets the standards of quality and performance for
the City's use. A sample or demonstration may be required at the expense of the vendor.
7. CONDITION STANDARDS
It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new and unused and the manufacturer's latest
model unless otherwise called for in the solicitation.
8. COOPERATIVE PROCUREMENT BY OTHER GOVERNMENTS "PIGGYBACK"
Other governmental entities in Tennessee may purchase goods and services under the same terms as Johnson City's contracts or agreements as
per T.C.A. 12-3-1203. Johnson City does not accept any responsibility or involvement in this use by other public agencies.
9. DEFAULT
In case of contractor default or failure to provide material or service according to the solicitation, the City may cancel the contract and acquire from
another source and may recover any excess cost by (1) invoice; (2) deduction from an unpaid balance due; (3) collection against the bid and/or
performance bond; or (4) a combination of the aforementioned remedies or other remedies provided by law. All costs associated with default will be
borne by the contractor. The City reserves the right to remove a company in default from the active vendor list for a time period to be determined by
the Director of Purchasing.
10. EQUAL OPPORTUNITY
It is the policy of the City of Johnson City to ensure compliance with Title VI of the Civil Rights Act of 1964; 49 CFR, Part 21; related statutes and
regulations to that end that no person shall be excluded from participation in or be denied benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance or any other funding source on the grounds of race, color, sex, national origin, or ancestry. By
virtue of submitting a response to this solicitation, vendors agree to comply with the same non-discrimination policy.
11. EVALUATION
Bids/RFPs/RFQs will be evaluated according to the criteria set forth in the solicitation with the degree of importance determined by the City.
12. EXAMINATION OF BIDS/RFPS/RFQS
Bids and associated documents may be examined at the opening. Only the name of the respondent is read aloud for RFP's/RFQu's. All solicitations
are closed for review and inspection during the evaluation period, prior to award.
13. INDEMNIFICATION
The vendor shall guarantee and certify by submitting a response to this solicitation that if successful, they shall indemnify and defend the City against
any and all claims or legal actions arising as a result of their performance of the contract, whether or not such claims relate to damages or alleged
damages sustained by physical injury to contractors personnel, subcontractors, city employees or other persons, or against any lawsuits arising from
alleged or actual patent infringements, and shall hold the City, its various departments, employees, and any and all persons or entities acting on its
behalf harmless from the same.
14. INSPECTION
All supplies or materials purchased as a result of this solicitation are subject to inspection and rejection by the City. Rejected materials will be
returned at the vendor's expense.
15. INSURANCE
The contractor shall maintain, at their expense, such insurance as required by the solicitation. Such insurance shall protect the City for claims of
damages which may arise during operations under this contract whether such operations be by the Contractor or by any subcontractor or anyone
directly or indirectly employed by either of them. Any required insurances shall be maintained for the term of the contract and beyond the term of
the contract when so required in the solicitation.
16. IRAN DIVESTMENT ACT
Pursuant to Tenn. Code Ann. 12-12-110 a person that is identified on a list created pursuant to 12-12-106, as a person engaging in investment
activities in Iran as described in . 12-12-105 shall be ineligible to contract with any political subdivision of this State.
17. LICENSES, FEES, PERMITS
The contractor is responsible for furnishing the proper licenses, fees, and permits required by law to do business with the City of Johnson City in
completion of the project. All work shall be done in accordance with the latest building codes, state and federal laws relative to the contract.
18. MULTIPLE ITEM AWARD
The City will determine the successful bidder(s) either on the basis of the individual line items or the total of all items. ALL OR NONE bids must be
clearly identified on the bid form and will be considered only if in the City's best interest.
19. NON-BOYCOTT OF ISRAEL ACT
Pursuant to the Non-Boycott of Israel Act Tenn. Code Ann. 12-4-119 requires that contracts of $250,000+ to suppliers with 10 or more employees
must certify that to the best of its knowledge and belief they are not boycotting Israel pursuant to Tenn. Code Ann. 12-4-119 and will not during
the full term of any award.

20. NON-COLLUSION AGREEMENT
By submitting this solicitation, the agent representing all officers, partners, owners, representatives, employees or interested parties of the vendor's
firm certifies to the best of his/her knowledge and belief this bid/proposal to the City of Johnson City, Tennessee has not been prepared in collusion
with any other seller, proprietor, or manufacturer of similar products or services. "Collusive bidding" refers to agreements and/or communications
by vendors submitting bids/proposals to cooperate for the purpose of manipulating the competitive solicitation process. The agent also certifies that
the prices, terms and conditions of said bid/proposal have been arrived at independently and have not been communicated by the submitter, nor by
any of the aforementioned firm associate to any other seller, proprietor, or manufacturer of similar products or services and will not be communicated
prior to the official opening of said solicitation. In the event the City of Johnson City identifies a vendor or vendors engaged in collusive bidding, the
City of Johnson City may reject future submissions from identified vendor or vendors and/or prohibit future submissions from the same. The agent
further states that no official or employee of the City of Johnson City has promised any personal, financial or other beneficial interest, either directly
or indirectly, in order to influence award of this solicitation.
21. PARTS AND SERVICE
The successful vendor must be able to provide adequate parts and service for all items awarded. Service location and ability to perform may be a
consideration in the award.
22. PAST PERFORMANCE
Vendor's past performance may be a consideration in the awarding of this contract.
23. PRE-BID MEETING ATTENDANCE
If attendance is mandatory then only those firms whose names are listed on the pre-bid attendance roster are eligible to submit a solicitation.
24. PRICING
All pricing must appear in the spaces provided on the city's form.. Any changes or corrections by the bidder/proposer must be initialed by the person
signing. Unit prices will prevail in case of an extension error. The City will correct math computation errors (unit price & totals). No bid may be
altered or amended after the bid opening. Obvious mistakes will be given special consideration upon receipt of written request and full disclosure
or evidence regarding pricing error.
25. PROPRIETARY/CONFIDENTIAL INFORMATION
Vendors are hereby notified that all information submitted as part of, or in support of, bids/proposals will be available for public inspection after
award, in compliance with Tennessee Statutes and any information marked as confidential will be reviewed for compliance.
26. PROTEST PROCEDURE
Any protest to the award of a contract by the City of Johnson City shall be submitted in writing to the Director of Purchasing with a copy to the City
Manager and delivered not later than seven (7) calendar days from the date of the city's award decision (T.C.A. 12-3-514 ), as amended. Such
protest must include a protest bond in the amount of $350 (cashier's check payable to the City of Johnson City) submitted to the Purchasing Director
before the City will consider the protest. This protest bond will serve as a guarantee by the protester of the validity and accuracy of the protest. If
the protest is denied by the City Manager the bond will be retained to cover costs associated with the protest.
27. QUESTIONS
No oral interpretations or instructions given by any city employee or any other person shall apply. Changes relative to any solicitation will be in
writing, in the form of an addendum.
28. SAFETY STANDARDS
All manufactured items and fabricated assemblies shall comply with applicable requirements of OSHA/TOSHA and any related standards thereto.
29. SAMPLES
Samples, if required, will be furnished at no charge to the City. They will remain in the Purchasing Department for testing and evaluation until an
award is made. Vendors are responsible for picking up their samples within two (2) weeks after the award. Samples not collected after that time
shall become the property of the City. Samples from the successful vendor will be held until delivery is received and accepted as being equal to the
sample.
30. SEALED SOLICITATION OPENINGS
Bids will be read aloud at the specified date and time as stated in the document. RFP's/RFQ'S respondent names will be read aloud. All openings are
public meetings. Bidders/proposers and interested persons are invited to attend. The City reserves the right to postpone any solicitation opening
under circumstances warranting such action, including but not limited to instances when the City receives fewer than two responses.
31. SIGNATURES
When submitting a solicitation, other than electronically, the bid/proposal form must contain the full name and address of the company and be signed
in Ink by a person authorized to bind that company to a contract. Submission of an electronic solicitation constitutes acceptance of all terms and
conditions, digital signatures are allowed. Unsigned paper bids will not be considered, read or tabulated. They may not be signed during or after
the bid opening, even if a representative is present.
32. SUBMITTAL OF SEALED BIDS/RFPS/RFQS
Any forms furnished by the city shall be completed and returned as specified in the solicitation, otherwise response may be considered as non-
responsive. TELEPHONE, FACSIMILE OR E-MAIL RESPONSES WILL NOT BE ACCEPTED. Electronic receipt of bids/proposals is acceptable for
those eligible for online submittal at: https://vrapp.vendorregistry.com/Vendor/Register/Index/johnson-city-tn-vendor-registration. Paper
submittals shall be sealed in an envelope. No solicitation received after closing time shall be considered. The official time for paper submittals will
be that of the date and time clock in the Purchasing Department. For electronic bids the official time is that posted on the website. Late submittals
will not be accepted. The City of Johnson City shall not be responsible for technical difficulties experienced by vendors trying to register or submit their
bid/rfp response electronically less than one hour prior to the bid/rfp opening time. If not offering a solicitation response, the vendor is encouraged to
complete the "Statement of Decline" form and return prior to the opening. Any document superfluously provided and not requested in the solicitation
document may not be considered.
33. TAXES
The City is exempt from Federal excise tax, State, and city sales tax. Contractors are not exempt from the use tax on materials and supplies used
in the production of an item or in the performance of a repair or construction contract. Tax exemption certificates will be furnished upon request.
34. TERM OF CONTRACT
Unless otherwise stated, the City reserves the right to purchase like items at the same contract price for a period of one year from the award date
subject to agreement of both parties. The City may cancel any contract for cause, or non-appropriation of funds, following written notification of
intent.
35. WARRANTY
Unless otherwise specified by the City, all items shall be guaranteed for a minimum period of one (1) year against defects in material and
workmanship.
Revised March 7, 2025

REQUIREMENTS FOR BIDS, REQUESTS FOR PROPOSALS, AND CONTRACTS
BETWEEN THE CITY OF JOHNSON CITY
AND OTHER PARTIES
The City of Johnson City has established the following requirements for use in all bids and
contracts between the City and any other person or entity. The following list is mandatory and modifies any
bid, contract, or request for proposal, or conditions applicable to, signed by, or let by the City,
notwithstanding anything contained in any particular conditions, contract, request for proposal, or bid to the
contrary.
In general, the following provisions apply to all such contracts, bids, requests for proposals,
contracts requiring bids, and bids containing contracts:
1. The City of Johnson City shall not answer to any contracting party for the
furnishing of public records to a person requesting such in accordance with Tennessee
law.
2. The City, while it may designate in writing a representative on a particular
project, shall only be bound by a majority vote of the Board of Commissioners or by the
limited authority delegated to the City Manager pursuant to City Ordinance. No personal
representative of the City assigned to a particular project may bind it in excess of the
dollar amounts granted to the City Manager by Ordinance, and no personal representative
assigned to a particular project may bind the City for an amount equal to or less than the
dollar amounts granted to the City Manager by Ordinance without the City Manager's
approval.
3. The City shall not in any event waive or limit any claims for damages
including but not limited to consequential damages in any contract for any reason or
purpose.
4. No decision of an architect, engineer, or personal representative of the City
shall be final and binding on the City, unless the City so agrees in any dispute with any
1