1412105248 - RFP - Facilities HVAC Repair and Installation Services for up to 20 Tons

Agency:	JEA
State:	Florida
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Feb 4, 2026
Due Date:	Feb 25, 2026
Solicitation No:	1412105248
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

The purpose of this Solicitation is to evaluate and select a Company or Companies that can provide JEA Facilities HVAC Repair and Installation Services for assets up to 20 Tons and provide the best value to JEA (the “Work” or “Services”).

USE THIS LINK TO ACCES THE SOLICITATION VIA ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1020112/

Solicitation Due Date: February 25, 2026

1412105248 Solicitation Document

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Solicitation

For Participation in

HVAC repair

for

JEA

Jacksonville, FL

Solicitation Number 1412105248

Mandatory Pre-Response Meeting via Microsoft Teams on Wednesday February 11, 2026, at 11:00 AM ET

Meeting URL: https://teams.microsoft.com/meet/26077148094343?p=7qHPAF1Ic00gmaP994

Meeting ID: 260 771 480 943 43

Meeting Passcode: g3fe2Qx7

Dial In: +1 321-558-7338

Phone conference ID: 902996460#

Those planning to attend via Microsoft Teams should send contact information to: Eugene Brown at browe2@jea.com

, 48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on Wednesday February 25, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information, please contact the JEA Buyer at:

(Eugene Brown at browe2@jea.com)

1.2) Scope of Work

The purpose of this Solicitation is to evaluate and select a Company or Companies that can provide JEA Facilities

HVAC Repair and Installation Services for assets up to 20 Tons and provide the best value to JEA (the “Work” or

“Services”). “Best Value” means the highest overall value to JEA with regards to pricing, quality, design, and

workmanship.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Wednesday February 25, 2026, by 12 PM ET).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There will be a Mandatory Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams teleconference may email their name and contact information to Eugene

Brown at browe2@jea.com the JEA Buyer listed herein at least 48 hours prior to the Pre-Response meeting to

facilitate roll call. A Respondent must only sign in representing one company, unless otherwise agreed to by JEA in

writing.

1.8) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not

limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in

the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be

accepted by JEA. However, as this is an RFP, JEA reserves the right to negotiate the best terms and conditions if

determined to be in the best interests of JEA and negotiate different terms and related price adjustments if JEA

determines that it provides the best value to JEA.

1.9) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated above.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

Respondent must provide three (3) successfully completed commercial HVAC contracts within five (5) years,

ending on December 31, 2025. The Respondent must be the Prime company awarded the contract and not a

subcontractor for references provided.

o Each similar contract is defined as a Commercial or Industrial HVAC service and must be valued at

$50,000.00 per year or greater and have a similar scope of work as defined in the technical specifications

included in the solicitation documents.

o Only one reference for a JEA contract can be used to meet the Minimum Qualifications.

o The account references must include the referenced company name, contact person, phone number, email

address and a summary of the scope of work provided by the Proposer for the reference company. JEA

will contact and verify the account references.

Respondent must be in possession of a current Class B Air Conditioning Company License in accordance with the

Construction Industry Licensing Board of the Florida Department of Business and Professional Regulation

(DBPR). Proposer must provide evidence of Class B Air Conditioning Contractor License to JEA prior to being

awarded a contract.

License Number:

1.10) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.12) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.13) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.14) Evaluation Methodology

JEA Procurement will distribute a copy of each Response to each member of the Selection Committee, and the

members of the Selection Committee will separately and independently evaluate and rank the Responses using the

"Selection Criteria" as stated below in this Solicitation.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using an evaluation matrix. Using these scores, each evaluator will rank in order the Responses starting

with "1" for the Response receiving the highest number of points from the matrix and increasing in point value

respective to the order of rank. JEA will total the numerical rankings for each Response and consider the Response

with the lowest total to be the most highly qualified Response.

The Respondent with the best overall rank for which JEA has determined to be in its best interest, will be submitted to

the CPO for approval as the awardee for this work. Once approved, the CPO will then present an Award to the JEA

Awards Committee for approval if applicable per JEA Procurement Code.

The rank and short-list, if applicable, will be announced in a public meeting. The date and time of the public meeting

will be posted on jea.com.

Short-list Process (Optional)

JEA may select Respondents (the "Short-list") with which to commence presentations. A selection committee

(hereinafter referred to as the "Selection Committee"), will be appointed by the Chief Procurement Officer (the

"CPO"), or their designee, to review, evaluate, and rank each Response submitted.

JEA will use the ranking to develop the Short-list of companies in which to proceed with presentations if applicable.

JEA reserves the right to recommend an Award based on the Selection Committee's initial evaluation of the Responses

if JEA deems the Responses demonstrate adequate competition, compliance, and responsiveness to this Solicitation. If

JEA determines the previously stated criteria have not been met, JEA will finalize the Short-list and proceed with

presentations.

Presentations and Additional Clarifications (Optional)

A Respondent that is included on the Short-list may be required, at the sole option of JEA, to make an oral

presentation, provide additional written clarifications to its Response, or JEA may require site visits to Respondent's

facilities. Oral presentations, handouts, and written clarifications will be attached to the Respondent's Response and

will become a part of the Response as if originally submitted. The CPO or their designee will initiate and schedule a

time and location for any presentations that may be required.

While evaluating Responses, JEA may request clarification or additional information from the Respondent about any

item in its Response. Such requests will be sent consistent with the protocols outlined in this Solicitation and the

Respondent must provide a response back to JEA within five (5) business days unless otherwise specified by JEA, or

JEA, at its sole discretion, may deem the Respondent to be non-responsive and either suspend or terminate further

evaluation of its Responses.

The JEA Selection Committee will adjust and calculate the final rankings of the Short-list based on the addition of the

Presentation.

The final rank will be announced in a public meeting. The date and time of the public meeting will be posted on

jea.com.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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1412105248 - RFP - Facilities HVAC Repair and Installation Services for up to 20 Tons

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