1412105248 - RFP - Facilities HVAC Repair and Installation Services for up to 20 Tons

Solicitation
For Participation in
HVAC repair
for
JEA
Jacksonville, FL
Solicitation Number 1412105248
Mandatory Pre-Response Meeting via Microsoft Teams on Wednesday February 11, 2026, at 11:00 AM ET
Meeting URL: https://teams.microsoft.com/meet/26077148094343?p=7qHPAF1Ic00gmaP994
Meeting ID: 260 771 480 943 43
Meeting Passcode: g3fe2Qx7
Dial In: +1 321-558-7338
Phone conference ID: 902996460#
Those planning to attend via Microsoft Teams should send contact information to: Eugene Brown at browe2@jea.com
, 48 hours prior to the Pre-Response Meeting to have contact information documented.
Responses are due on Wednesday February 25, 2026, by 12:00 PM EST
All Responses shall be submitted through JEA's E-Procurement and Contract Management Portal which is provided
by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to
Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.
For more information, please contact the JEA Buyer at:
(Eugene Brown at browe2@jea.com)

1.2) Scope of Work
The purpose of this Solicitation is to evaluate and select a Company or Companies that can provide JEA Facilities
HVAC Repair and Installation Services for assets up to 20 Tons and provide the best value to JEA (the "Work" or
"Services"). "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and
workmanship.
A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this
Solicitation.
Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of
this Solicitation.
1.3) Background
JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June
1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in
Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and
26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the
United States.
1.4) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to
perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents
referenced in this Solicitation are on JEA's E-Procurement and Contract Management Portal which is provided by
Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions
on how to login to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the
instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and
commercial contract terms associated with this procurement.
A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this
entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.
All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All
Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA's
procurement platform.
All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing
system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time
(Wednesday February 25, 2026, by 12 PM ET).
A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier
Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally
Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is
not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the
Section below titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES
MAY BE REJECTED.
1.5) Zycus Instructions
I. How to Log Into Zycus
A. New Users - Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,
phone and email address. Also, it is recommended users use Google Chrome to access Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.
To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a
message stating "Email ID already registered", log in as an Existing User Log-in". If you don't know your password,
enter your email address and click on "Forgot Password".
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select "Existing User Log-in", the user may navigate to the
solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance
of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover
non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a
Response by selecting "Confirm Participation". JEA will then have a record indicating the company intends to submit
a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select "Save". Note
each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean
there is additional action required. Users may also note under each tab, there are multiple questions to respond to,
scroll down the list to ensure all questions are answered.
6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to
download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.
Users can download the required attachments by selecting the "Buyers Attachments" icon.
7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed
and green lighted, the User may select "Submit Response".
8. Once the user selects "Submit Response", the user will receive a "Success" pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until the Response
Due Date and Time.
1.6) Questions
All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the
opening date. Questions received within five business days prior to the opening date may not be answered.
1.7) Pre-Response Meeting
There will be a Mandatory Pre-Response meeting associated with this Solicitation at the date and time listed on the
cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those
planning to attend the Microsoft Teams teleconference may email their name and contact information to Eugene
Brown at browe2@jea.com the JEA Buyer listed herein at least 48 hours prior to the Pre-Response meeting to
facilitate roll call. A Respondent must only sign in representing one company, unless otherwise agreed to by JEA in
writing.

1.8) Alternate Provisions and Conditions
Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not
limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in
the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be
accepted by JEA. However, as this is an RFP, JEA reserves the right to negotiate the best terms and conditions if
determined to be in the best interests of JEA and negotiate different terms and related price adjustments if JEA
determines that it provides the best value to JEA.
1.9) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated
by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.
Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a
reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to
confirm the Respondent meets the requirements stated above.
JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:
Respondent must provide three (3) successfully completed commercial HVAC contracts within five (5) years,
ending on December 31, 2025. The Respondent must be the Prime company awarded the contract and not a
subcontractor for references provided.
o Each similar contract is defined as a Commercial or Industrial HVAC service and must be valued at
$50,000.00 per year or greater and have a similar scope of work as defined in the technical specifications
included in the solicitation documents.
o Only one reference for a JEA contract can be used to meet the Minimum Qualifications.
o The account references must include the referenced company name, contact person, phone number, email
address and a summary of the scope of work provided by the Proposer for the reference company. JEA
will contact and verify the account references.
Respondent must be in possession of a current Class B Air Conditioning Company License in accordance with the
Construction Industry Licensing Board of the Florida Department of Business and Professional Regulation
(DBPR). Proposer must provide evidence of Class B Air Conditioning Contractor License to JEA prior to being
awarded a contract.
License Number:
1.10) Number of Contracts to be Awarded
JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based
on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best
interest.
1.11) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of
insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the
COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and
Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance
in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.
1.12) Optional Use of Small and Emerging Business Program
It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of
JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this
Solicitation.
For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity
Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.
1.13) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based
solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make
presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,
concise, well-organized technical and business information relative to the Work, in both the initial submittal of its
Response and in any subsequent submittals.
Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and
conditions.
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the
Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the
Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an
equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each
Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be
broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with
the JEA Procurement Operational Procedures.
1.14) Evaluation Methodology
JEA Procurement will distribute a copy of each Response to each member of the Selection Committee, and the
members of the Selection Committee will separately and independently evaluate and rank the Responses using the
"Selection Criteria" as stated below in this Solicitation.
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the
Responses using an evaluation matrix. Using these scores, each evaluator will rank in order the Responses starting
with "1" for the Response receiving the highest number of points from the matrix and increasing in point value
respective to the order of rank. JEA will total the numerical rankings for each Response and consider the Response
with the lowest total to be the most highly qualified Response.
The Respondent with the best overall rank for which JEA has determined to be in its best interest, will be submitted to
the CPO for approval as the awardee for this work. Once approved, the CPO will then present an Award to the JEA
Awards Committee for approval if applicable per JEA Procurement Code.
The rank and short-list, if applicable, will be announced in a public meeting. The date and time of the public meeting
will be posted on jea.com.
Short-list Process (Optional)
JEA may select Respondents (the "Short-list") with which to commence presentations. A selection committee
(hereinafter referred to as the "Selection Committee"), will be appointed by the Chief Procurement Officer (the
"CPO"), or their designee, to review, evaluate, and rank each Response submitted.
JEA will use the ranking to develop the Short-list of companies in which to proceed with presentations if applicable.
JEA reserves the right to recommend an Award based on the Selection Committee's initial evaluation of the Responses
if JEA deems the Responses demonstrate adequate competition, compliance, and responsiveness to this Solicitation. If
JEA determines the previously stated criteria have not been met, JEA will finalize the Short-list and proceed with
presentations.
Presentations and Additional Clarifications (Optional)
A Respondent that is included on the Short-list may be required, at the sole option of JEA, to make an oral
presentation, provide additional written clarifications to its Response, or JEA may require site visits to Respondent's
facilities. Oral presentations, handouts, and written clarifications will be attached to the Respondent's Response and
will become a part of the Response as if originally submitted. The CPO or their designee will initiate and schedule a
time and location for any presentations that may be required.
While evaluating Responses, JEA may request clarification or additional information from the Respondent about any
item in its Response. Such requests will be sent consistent with the protocols outlined in this Solicitation and the
Respondent must provide a response back to JEA within five (5) business days unless otherwise specified by JEA, or
JEA, at its sole discretion, may deem the Respondent to be non-responsive and either suspend or terminate further
evaluation of its Responses.
The JEA Selection Committee will adjust and calculate the final rankings of the Short-list based on the addition of the
Presentation.
The final rank will be announced in a public meeting. The date and time of the public meeting will be posted on
jea.com.

The Award recommendation of the Selection Committee will be based upon the ranking of the Presentation and the
Selection Criteria described below in this Solicitation. The Respondent(s) with the best overall rank will be submitted
to the CPO for approval. Once approved, the CPO will then present an Award(s) to the JEA Awards Committee for
approval if applicable per JEA Procurement Code.
References
As a part of the evaluation process, JEA may contact the references provided by the Respondent for independently
verifying the information provided in the Response, and to assess the extent of success of the projects associated with
those references. JEA also reserves the right to contact references not provided by Respondents. Respondents may be
requested to provide additional references. The results of the reference checking may influence the final ranking, and
Award recommendation.
Reservation of Rights and Disclaimers
Please note, JEA may, in its sole discretion, reject Responses that request material changes or take exceptions to JEA
commercial terms and conditions.
In its sole discretion, JEA reserves the right to withdraw this Solicitation either before or after receiving Responses, to
reject any and all Responses either in whole or in part, with or without cause, or to waive any Solicitation requirement
informalities, minor irregularities, and deficiencies in any Response, and to determine such action is in the best interest
of JEA. Issuance of this Solicitation in no way constitutes a commitment by JEA to make an Award or enter into a
Contract(s).
All Responses submitted to JEA are subject to the JEA's terms and conditions contained in this Solicitation and JEA's
Procurement Code. Any and all additional terms and conditions submitted by Respondents are rejected and shall have
no force.
Presentations will not be open to the public but will be recorded. All recordings made, any records, documents, and
other materials presented at public meetings in accordance with Florida Statues 286, and can be released pursuant to a
public records request under Florida Public Records Law, Florida Statutes, Chapter 119, subject to applicable records
exemptions.
1.15) Selection Criteria
The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum
Qualifications specified in this Solicitation.
1.16) Quotation of Rates
Maximum score: 30 Points
Respondent shall provide a firm price quote for all Work in this Solicitation by completing the Response Form
included in Appendix B. The prices quoted must include all profit, taxes, benefits, travel, percent mark-up, and all
other overhead items.
The prices quoted by Respondent on the Response Form must be firm-fixed prices, not estimates.
Respond on Appendix B - Response Form and Appendix B - Response Workbook.
Description of Services -Facilities Repair and Installation Not to Exceed amount
Services for up to 20 Tons for three-year term
Total Not to Exceed Amount for three-year term - This number
$
will be entered in Zycus.
The prices quoted by Respondent on the Response Form must be firm-fixed prices, not estimates.
1.17) Professional Staff Experience of the Account Manager
Maximum score: 10
Company shall provide the resume of the Account Manager available to work on the scope of work described in this
Solicitation. A maximum of one (1) resume shall be included and shall include the Account Manager with the highest
expected involvement on JEA's scope of work. At a minimum, the resume shall present the following:
* Employee's name, title, work location, years of service with the company.
* Applicable professional certifications, education, and work experience.

* Identify any specialty or technical process expertise. Resumes should be one page in length. Longer resumes
will be accepted, however, only the information contained on the first page will be evaluated by JEA.
Respond using your own format.
1.18) Past Performance/Company Experience
Maximum points: 20 points
For each of the two (2) client references provided in Section 1.8 Minimum Qualifications the Respondent shall explain
how the Respondent managed the engagement to realize project budgetary goals, timetables, and quality control
objectives. The references will be contacted and scored by the lead evaluator.
At Minimum include the following information:
* Reference Company Name
* Reference Company Contact Person Name
* Reference Contact Person Name Phone and Email Address
* Address of Work
* Date Range of Work
* Amount of Work $
* Describe how the reference work is similar to JEA's Technical Specifications
Respond on Appendix B - Minimum Qualification Form
1.19) Design Approach and Workplan
Maximum score: 30 points
Describe your firm's approach (free form) in providing the services described in this RFP. Describe in detail how you
will meet each section of the requirements listed in Appendix A - Technical Specifications. Describe the approach of
how your firm will manage the project, ensure timely completion of the scope of services and accomplish required
objectives within the project schedule.
Respond using your own format. The approach to description of professional services is limited to a maximum
of three (3) pages.
1.20) Office Proximity to JEA
Maximum score: 10 Points
Provide the address of Company's office that will support the JEA project. The Company must maintain a branch
office, located within a 50-mile radius of JEA Downtown Campus; 225 North Pearl Street, Jacksonville, Florida,
32202 for the life of the contract. JEA will use Google Maps to verify distance.
In order to receive points for this criterion, Company's office must be occupied and staffed with at least two (2)
employees for a duration of six (6) months prior to the Response Due Date in this RFP. Additionally, the office shall
not be used as a residential premise. If necessary, JEA will use zoning records and tax rolls to validate this criteria.
1.21) Tie
In the event of a tie score, the tie shall be resolved in accordance with JEA's Procurement Code and Operational
Procedures.
1.22) Required Forms to be Submitted
The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can
obtain the required forms, other than the Minimum Qualification Form, Response Form and Response Workbook, by
downloading them from JEA.com.
A. The following forms are required to be submitted with the Response:
I. Minimum Qualifications Form- This form can be found in Appendix B of this Solicitation
II. Response Form- This can be found in Appendix B of this Solicitation
III. Response Workbook - This can be found in Appendix B of this Solicitation

IV. Conflict of Interests Form - This Can be found in Appendix B of this Solicitation
V. List of Subcontractor Form (if any). However, if the following Subcontractors are utilized to perform
this Work, they shall be listed on the referenced Subcontractor Form: a. Electrical, b. Plumbing, c.
HVAC, d. Instrument and controls (I&C), e. Equipment Suppliers (i.e., pumps, fans, etc..), f. Material
Suppliers, g. Roofing, h. Fuel, I. Mechanical Engineer, j. Fire Protection, h. etc.
If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA may reject the
Response.
B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be
rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these
documents prior to Contract execution could result in Response rejection.
I. Insurance certificate
II. W-9
III. Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)
IV. Any technical submittals as requires by the Technical Specifications
1.23) Addenda
A written change or changes to the Solicitation which is issued by JEA Procurement Services and is incorporated into
the Solicitation as a modification, revision and/or further clarification of the intent of the Solicitation.
1.24) Contract Execution and Start of Work
Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless
expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after
receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,
JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.
Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds
(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the
Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.
For Construction Services: In the event that JEA intends to authorize the successful Respondent to proceed with
administrative work only, or with only a portion of the Work, then the PO shall state the specific limitations of such
authorization and JEA will issue a separate written Notice to Proceed to authorize the Respondent to begin Field Work,
when applicable, or to perform the remainder of the Work, or any portion thereof. The Respondent shall ensure that it
is prepared to begin Field Work upon receipt of Notice to Proceed. Any Work performed outside of this partial
authorization shall be at the Respondent's risk and JEA shall have no obligation to pay for such Work.
1.25) Ex Parte Communication
Ex Parte Communication is defined as any inappropriate communication concerning a Solicitation between any
officers, employees or other representatives of Respondent and a JEA representative during the time in which the
Solicitation is being advertised through the time of Award. Examples of inappropriate communications include:
private communications concerning the details of the Solicitation in which a company becomes privy to information
not available to the other Respondents. Social contact between companies and JEA Representatives should be kept to
an absolute minimum during the Solicitation process.
Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the noncompliant
Respondent. Any questions or clarifications concerning this Solicitation must be sent in writing via email to the JEA
Buyer at least five business days prior to the opening date. If JEA determines that a question should be answered or a
requirement should be clarified, JEA will issue an Addendum to the Solicitation.
1.26) Certifications and Representations of the Company
By signing and submitting its Response, the Respondent certifies and represents as follows:
A. That the individual signing the Response is duly authorized to contractually bind the Respondent to the terms and
conditions of this Solicitation and the Contract. Respondent shall provide satisfactory evidence of such authority
within three days of JEA's request.

B. That every aspect of the Response and the detailed schedule for the execution of the Work, are based on its own
knowledge and judgment of the conditions and hazards involved, and not upon any representation of JEA. JEA
assumes no responsibility for any understanding or representation made by any of its representatives during or prior to
execution of the Contract unless such understandings or representations are expressly stated in the Contract and the
Contract expressly provides that JEA assumes the responsibility.
C. That, if successful, the Respondent will be registered to conduct business in the State of Florida and in active status
with the Florida Division of Corporations at the time of execution of a Contract.
D. That the Respondent maintains in active status any and all licenses, permits, certifications, insurance, bonds and
other credentials including, but not limited to, all licenses necessary to perform the Work. The Respondent also
certifies that, upon the prospect of any change in the status of applicable licenses, permits, certifications, insurances,
bonds or other credentials, the Respondent shall immediately notify JEA of status change.
1.27) Ethics
By submitting a Response, the Respondent certifies that its Response is made without any previous understanding,
agreement or connection with any other person, firm, or corporation submitting a Response for the same Work other
than as a Subcontractor or supplier, and that the Response is made without outside control, collusion, fraud, or other
illegal or unethical actions. The Respondent shall comply with all JEA and City of Jacksonville ordinances, policies
and procedures regarding ethics.
The Respondent shall submit only one Response to this Solicitation. If JEA has reasonable cause to believe the
Respondent has submitted more than one Response for the same Work, other than as a Subcontractor or sub-supplier,
JEA shall disqualify the Response and may pursue debarment actions.
The Respondent shall disclose the name(s) of any public officials who have any financial position, directly or
indirectly, in Respondent or its Response by completing and submitting the Conflict of Interest Certificate Form
available at jea.com. Failure to fully complete and submit the Conflict of Interest Certificate will disqualify the
Response. If JEA has reason to believe that collusion exists among the Respondents, JEA shall reject any and all
Responses from such Respondents and will proceed to debar the Respondents from future JEA Awards in accordance
with the JEA Procurement Code.
JEA is prohibited by its Charter from awarding contracts to JEA board members, officers or employees, and is
prohibited from awarding contracts in which a JEA officer or employee has a financial interest. JEA shall reject all
Responses from JEA board members, officers or employees, as well as, all Responses in which a JEA officer or
employee has a financial interest.
In accordance with Florida Statutes Sec. 287.133, JEA shall reject Responses from any persons or affiliates convicted
of a public entity crime as listed on the Convicted Vendor list maintained by the Florida Department of Management
Services. JEA shall not make an Award to any officer, director, executive, partner, shareholder, employee, member, or
agent active in management of the Respondent listed on the Convicted Vendor list for any transaction exceeding
$35,000 for a period of 36 months from the date of being placed on the Convicted Vendor list.
JEA shall also reject any Responses from any persons or affiliates that are listed on State of Florida's Suspended
Vendor List, the City of Jacksonville's Disqualified Vendor List, JEA's Suspended Vendors list, or have had a
contract with JEA terminated for default within the last two (2) years.
1.28) JEA Publications
Applicable JEA publications are available at jea.com.
1.29) Mathematical Errors
In the event of a mathematical error in calculation of the prices entered on the Response, the Unit Prices will prevail.
The corrected price utilizing the Unit Prices quoted by Respondent will be used to determine if the Company is
awarded a Contract for the Work and the corrected pricing will be used throughout the Term.
1.30) Modification or Withdrawal of Responses

The Respondent may modify or withdraw its Response at any time prior to the Response Due Date and Time by
giving written notice to JEA's Chief Procurement Officer by submitting an updated Response. JEA will not accept
modifications submitted by telephone, telegraph, email, or facsimile, or those submitted after the Response Due Date
and Time. The Respondent may not modify or withdraw its Response for a period of 90 days following the opening of
Responses.
1.31) Notice of Prohibition Against Considering Social, Political, or Ideological Interests
Pursuant to Section 287.0501, Florida Statutes, JEA may not:
(i) Request documentation of or consider a vendor's social, political, or ideological interests when determining
whether a vendor is a responsible vendor; or
(ii) Give preference to a vendor based on the vendor's social, political, or ideological interests.
1.32) Prohibition Against Contingent Fees
The Respondent warrants that it has not employed or retained any company or person, other than a bona fide employee
working for the Respondent, or an independent sales representative under contract with the Respondent, to solicit or
secure a contract with JEA, and that it has not paid or agreed to pay any person, company, corporation, or other
individual, other than a bona fide employee working solely for the Respondent, or an independent sale representative
under contract with the Respondent, any fee, commission, percentage, gift, or any other consideration, contingent upon
or resulting from the Award or the Contract. If a breach or violation of the provisions occurs, JEA shall have the right
to terminate the Contract without liability, and at its discretion, to deduct from the Contract Price, or otherwise
recover, the full amount of such fee, commission, percentage, gift or consideration.
1.33) Protest of Solicitation and Award Process
Any protests regarding this Solicitation must be filed in writing and in accordance with the JEA Procurement Code, as
amended from time to time. The JEA Procurement Code is available online at www.jea.com.
1.34) Availability Of Response After Opening
In accordance with the Florida Public Records Law, Florida Statutes, Chapter 119, copies of all Responses are
available for public inspection thirty (30) days after the opening of Responses or on the date of Award announcement,
whichever is earlier. Respondents may review opened Responses once they are available for public inspection by
contacting the designated JEA Buyer or JEA's Public Records custodian whose contact information can be found at
jea.com. JEA will post a summary of the Response results immediately after the Response opening.
1.35) Reservation of Rights of JEA
This Solicitation provides potential Respondents with information to enable the submission of written offers. This
Solicitation is not a contractual offer or commitment by JEA to purchase products or services.
JEA reserves the right to reject all Responses, and to waive informalities if JEA deems such action to be in its best
interest. JEA may reject any Responses that it deems incomplete or irregular including, but not limited to, Responses
that omit a price on any one or more items for which prices are required, Responses that omit Unit Prices if Unit Prices
are required, Responses that offer equal items when the option to do so has not been stated, and Responses that fail to
include a Bid Bond, where one is required.
JEA reserves the right to cancel, postpone, modify, reissue and amend this Solicitation at its discretion.
JEA reserves the right to cancel or change the date and time announced for opening of Responses at any time prior to
the time announced for the opening of Responses. JEA may Award the Contract in whole or in part. JEA may award
multiple or split Contracts if it is deemed to be in JEA's best interest.
1.36) Sunshine Law
Article I, Section 24, Florida Constitution, guarantees every person access to all public records and Chapter 119,
Florida Statutes, provides a broad definition of public records. JEA is subject to these laws and related statutes
("Florida's Public Records Laws"). All responses to this Solicitation are public record and available for public
inspection unless specifically exempt by law.