RFP | F&W, BERG RANCH WMA IRRIGATION PROJECT

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Colville Confederated Tribes
Fish and Wildlife Department
M E M O R A N D U M
August 25, 2026
To: Whom it May Concern
From: Daryle Palmer, Contract Analyst
Subject: Request For Proposals: Berg Ranch WMA Irrigation Project
Hello,
We are requesting review and approval to post the RFP- Berg Ranch WMA Irrigation project. This project is time-
sensitives as the Posting date is August 27, 2026.
If you have questions please contact Kelly Singer at (509)634-2110 or by email kelly.singer@colvilletribes.com
Thank you ,
8/25/2026
o Concur _____________________________________
Fish & Wildlife Director Date
8/26/2026
o Concur_____________________________________
Natural Resources Director Date
8/26/2026
o Concur____________________________________
Office of the Reservation Attorney Date

Docusign Envelope ID: B26F31EA-4C6E-8F79-838E-31011FC5E7B8
Confederated Tribes of the
Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2277
Request For Proposals:
BERG RANCH WMA IRRIGATION PROJECT
SECTION 1. GENERAL INFORMATION
1.01 Significant Dates
Posted Date: August 27, 2026
Site Visit Date: September 3, 2026 at 10:00 am PST
Deadline for Questions: September 9, 2026 at 3:00 pm PST
Answers Posted: September 10. 2026 at 4:00 pm PST
Closing Date and Time: September 17, 2026 at 3:00 pm PST
Bid Opening Date: September 23, 2026
1.02 Description of Proposals Sought:
The CTCR Fish & Wildlife Program (Program) is requesting proposals from qualified irrigation
companies for the design, cost, and implementation plan for the Berg Ranch WMA Irrigation
Project. The site is located in portions of Section 5-8, Township 30 North, Range 29 East,
Willamette Meridian, Okanogan County, Washington State (see attached aerial photo).
The field is approximately 56.7 acres in size with the goal to maximize the irrigated acreage. There
is a power line that runs across the field and has two (2) power poles within the field and one (1)
pole adjacent to a 12" well. The well produces 500+ gallons per minute. All new pump, electrical
components, buried 6" mainline (must follow the old line into the field) and concrete pads need to be
included in the proposal. The pump and electrical selection needs to focus on a system with long life
expectancy and reduced maintenance needs.
A preliminary design is to use of up to three (3) large irrigation pivots that would likely all be wiper
type systems. The irrigated diameters of each pivot is estimated at (1) 860 feet, (2) 470 feet, and (3)
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540 feet.
1.03 About the Colville Tribes:
The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive
Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces,
located in North Central Washington State. The Tribes' Indian Country now includes various off-
reservation trust land holdings. The Tribes' administrative Headquarters are located at the Colville
Indian Agency Campus, approximately 2 miles south of Nespelem, WA with offices located
throughout our reservation. Tribal business hours are Monday thru Thursday 7:00 and 5:30 p.m.
excluding Fridays, Saturdays, Sundays, Tribal and Federal holidays.
1.04 Response Format:
Proposals should be prepared simply, providing a straightforward and concise delineation of the
Contractors approach and capabilities necessary to satisfy the criteria listed in Section 3. The
proposal may not be longer than 30 pages, single-spaced with no less than 12-point font. Emphasis
in the proposals should be on completeness, clarity of content, and adherence to the presentation
structure required by this RFP. Contractors that deviate from the required format may be deemed
non-responsive.
1.05 Completeness of Proposal
The Contractor must submit a completed Proposal signed by a Contractor representative authorized
to bind the proposing Contractor contractually. The Contractor must identify on the form any
exceptions the Contractor takes to the Tribes RFP, or declare that there are no exceptions taken.
1.06 Response Date and Location
Proposals must be submitted no later than 3:00 p.m., PST, September 17, 2026. For hard copy
submissions, Contractors/Offerors must submit 1 original and 3 bound copies of the proposal no
more than 30 pages long, single-spaced, in a font no smaller than 12 point. Proposals shall be
submitted in a sealed envelope that has clear markings of the responding business name and address
and clearly identifies the contents as Berg Ranch WMA Irrigation Project. Proposals may be sent
by electronic mail, regular, or express mail (FedEx or UPS). All proposals and accompanying
documentation will become the property of the Tribes and will not be returned. Contractors accept
all risk of late delivery of emailed proposal regardless of fault. Standard mail proposals must be
directed to Kelly Singer, PO Box 150/21 Colville St., Nespelem, WA 99155. Emailed proposals
should be sent to kelly.singer@colvilletribes.com.
1.07 Contractor's Cost to Develop Proposals
Costs for developing proposals in response to the RFP are entirely the obligation of the Contractor
and are not be chargeable in any manner to the Tribes-no exceptions.
1.08 Site Visitations
A site visit is not required. By submitting his/her proposal, the Contractor acknowledges that he/she
has satisfied him/herself as to the nature of the work requested.
SECTION 2. TERMS AND CONDITIONS
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2.01 Questions Regarding the RFP
Requests for interpretation/clarification of this RFP must be emailed to Kelly Singer,
kelly.singer@colvilletribes.com. Unauthorized contact with other tribal employees or by any
method other than email regarding this RFP may result in disqualification. All oral communications
will be considered unofficial and non-binding on the Tribes. All questions must be submitted no later
than 3:00 p.m., PST, September 9, 2026. All responses will be posted on the Tribes' web site at:
https://www.colvilletribes.com/rfp no later than 4:00 p.m. PST on the next business day after receipt
of the question.
2.02 RFP Amendments
The Tribes reserves the right to request any respondent clarify its proposal or to supply any
additional material deemed necessary to assist in the evaluation of the proposal. The Tribes reserves
the right to change the RFP schedule or issue amendments to the RFP at any time. The Tribes also
reserves the right to cancel or reissue the RFP. All such addenda will become part of the RFP. It is
the Contractor's responsibility to check the Tribes' website for the issuance of any amendments prior
to submitting a proposal response.
2.03 Withdrawal of Proposal
Provided notification is received in writing to the address provided in Section 1.06, proposals may
be withdrawn at any time prior to the proposal response due date and time specified. Proposals
cannot be changed or withdrawn after the time designated for receipt.
2.04 Rejection of Proposals
The Tribes reserves the right to reject any or all proposals, to waive any minor informalities or
irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest
of the Tribes.
2.05 Proposal Validity Period
Submission of a proposal will signify the Contractor's agreement that its proposal and the content
thereof are valid for 30 days following the proposal response deadline unless otherwise agreed to in
writing by both parties. The proposal may become part of the Contract negotiated between the
Colville Tribes and the successful Contractor.
2.06 Proposal Signatures
An authorized representative of the Contractor must sign proposals, with the Contractor's address
and telephone information provided. Unsigned proposals will not be considered.
2.07 Insurance Requirements
The selected Offeror shall procure and maintain for the duration of its Contract awarded pursuant to
this RFP insurance against claims for injuries or damages to property, which may arise from or in
connection with the performance of the work by the Offeror, his agents, representatives, employees
or subcontractors. The Offeror shall pay the cost of such insurance. Insurance shall meet or exceed
the following unless otherwise approved by the Colville Tribes.
A. Minimum Insurance
1. Commercial General Liability coverage with limits not less than $1,000.000 per
occurrence / $2,000,000 annual aggregate.
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2. Stop Gap/Employers Liability coverage with limits not less than $ 1,000,000 per
accident/disease.
3. Business Automobile Liability coverage with limits not less than $1,000,000 per
accident for any auto.
4. Worker's Compensation coverage as required by the Industrial Insurance Laws of the
State of Washington.
B. Self-Insured Retentions
Self-insured retentions must be declared to and approved in writing by the Colville Tribes.
C. Other Provisions
Commercial General Liability policies shall be endorsed to:
1. Include the Colville Tribes, its officials, employees and volunteers as additional
insured.
2. Provide that such insurance shall be primary as respects any insurance or self-
insurance maintained by the Colville Tribes.
3. Each insurance policy shall provide that coverage shall not be canceled except after
thirty (30) days written notice has be given to the Colville Tribes.
D. Acceptability of Insurers
Insurance shall be placed with insurers with a rating acceptable to the Colville Tribes.
E. Verification of Coverage
Offeror awarded a contract under this RFP shall furnish the Colville Tribes with certificates
of insurance required herein. The certificates are to be received and approved by the Colville
Tribes before work commences. The Colville Tribes reserves the right to require complete,
certified copies of all required insurance policies at any time.
F. Subcontractors
Subcontractors hired pursuant to this RFP must provide coverage, which compiles with the
requirements state herein.
2.08 Retainage/Performance Bond
Any contract negotiated in response to this RFP will require either a 25% retainage or a performance
bond. Any contract awarded with a value greater than $100,000 will require a performance bond.
2.09 Ownership of Documents
Any reports, studies, conclusions, and summaries prepared by the Contractor shall become the
property of the Tribes. The Tribes may provide the Contractor with a limited license to use such
material.
2.10 Hold Harmless
The Contractor shall hold harmless, defend, and indemnify the Tribes and the Tribes officers, agents,
and employees against any liability that may be imposed upon them by reason of the Contractor's
failure to provide worker's compensation coverage or liability coverage.
2.11 Limitations on Costs and Expenses
The Contractor's cost proposal may not include: any costs that can be described as overhead,
including secretarial, clerical, or file management work; on-line research services charges (in-house
photocopying; unnecessary express mail/overnight courier mailings); or for developing invoices for
the Tribes.
2.12 Dispute Resolution and Venue
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The Tribes will require the selected Contractor to expressly consent to the jurisdiction of the Colville
Tribal Court for any and all disputes that may arise from the Tribes engagement of the Contractor's
services, including the application of tribal law.
2.13 Appropriated Funds
Any contract awarded pursuant to this RFP is subject the Tribes' appropriation and budgetary
process, which operates on a fiscal year from October 1 to September 30. Any required payments
under the contract are contingent on the availability of funds in the tribal treasury. As funds are
appropriated yearly any contract awarded would be for the remainder of the fiscal year, at which
time it would be renewable on a yearly basis.
2.14 Indian Preference
Indian preference applies to any award of contract pursuant to this RFP and the Contractor shall
comply with all applicable Indian preference requirements set forth in Chapter 10-1, the Colville
Tribal Employment Rights Ordinance (TERO), and Chapter 10-3, Indian Preference in Contracting.
The tribal code is available at https://www.cct-cbc.com/current-code/.
2.15 Debarment
Selected Contractor must sign a Certification Regarding Debarment and Suspension (See
Attachment B).
2.16 Contract
The selected Offeror will be required to enter into the Colville Tribes' standard form contract which
will include a "no assignment" provision indicating that the Contract may not be assigned without
written consent of the Tribes. Any increase in contract price following execution of the contract
requires a written modification to the term to continue.
SECTION 3. REQUESTED SERVICES
3.01 Duration of Services
The Tribes anticipates the service period for this work to be no less than for three (3) months, and on
an as-needed period for the term of the Contract to be issued pursuant to this RFP. However, if the
work extends beyond this period, and as stated in Section 2.13, any agreement would be month-to-
month and require an agreed-upon modification to the term to continue.
3.02 Scope of Work
1. Purchase of all required equipment and materials for a complete and operational irrigation
system (including manufactured irrigation pivot systems, PVC pipe, steel pipe, concrete, well
pump, VFD system, individual irrigation pivot power breakers, electrical wire, and etc.).
2. Construction and installation of all center pivot concrete pads, pump station concrete pad,
buried 6" PVC mainline and 6" steel connection pipe (as needed and must follow the old line
into the field area), well pump, VFD system, and electrical system for a complete operational
irrigation system. Obtain electrical permits and inspection.
3. Test and confirm the operational functionality of the irrigation system.
4. Cleanup and removal of all waste materials from the site.
3.03 Required Information
The Contractor's Proposal must include the following:
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A. Title Page. Show Request for Proposal (RFP) subject, name of Contractor, address, telephone and
fax numbers, name of contact person and date of submission. (See Attachment A.)
B. Transmittal Letter. A one- or two-page summary stating the Contractor's understanding of the
work to be done and making a positive commitment to perform the work.
C. Table of Contents. A clear identification of the material by section and page number.
D. Profile of the Contractor. Include location of the Contractor's office(s), number of partners,
associates, and other professional staff. Describe the range of activities performed by your
Contractor.
E. Approach. Provide a clear description of the Contractor's anticipated approach for providing these
services.
F. Contractor Organization and Management. Show the team proposed for the work identified,
including the identification of persons assigned to individual tasks, and, if applicable, the function
and responsibilities for major subcontractors.
G. Statement of Qualifications.
(1) Experience of Contractor: Provide a statement of the Contractor's experience in center pivot
irrigation/well pump design and implementation projects.
(2) Experience/Qualifications of Assigned Professionals: Provide resumes for the individuals who
would likely be assigned to this work including education, licensing information, background
accomplishments, relevant continuing professional education and any other pertinent
information for each of the key personnel to work on the project. Offerors must include a
statement in the proposal to the effect that "the key personnel assigned to this project as
described in this proposal will not be removed from the project without prior approval of the
Tribes' Contract Officer Representative."
H. Current Assignments. Provide a statement concerning the Contractor's ability to devote sufficient
time and resources to this type of work in relation to existing or anticipated assignments of the
Contractor.
I. Disclosure of Potential Conflicts of Interest. Provide a statement regarding any potential conflict
of interest issues the Contractor might have or encounter in providing these services to the Colville
Tribes.
J. Detailed Cost Proposal. Provide a detailed statement of any and all costs for providing these
goods/services. This statement must include a lump-sum/milestone or line-item equipment schedule
to provide the work described herein, as well as rates for travel and other expenses when travel is
necessary.
SECTION 4. PROPOSAL EVALUATION
4.01 Evaluation Procedures
A Selection Committee will evaluate proposals. The selection will consider how well the
Contractor's proposal meets the needs of the Tribes as described in the Contractor's response to each
requirement listed in Section 3.03. In evaluating the proposals, the Tribes will use a criteria
evaluation process. Evaluations will be based on criteria as outlined in Section 4.02. All proposals
will be evaluated using the same criteria and weighting. Any proposal that does not contain each
element described in this RFP, fully completed, initialed or executed, as appropriate, may be judged
to be incomplete and may not be considered further.
4.02 Scoring and Evaluation Factors
The evaluation factors reflect a wide range of considerations. While cost is important, other factors
are also significant. Consequently, the Tribes may select a contract other than the one providing the
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lowest cost solution. The objective is to choose the entity capable of providing reliable and effective
services within a reasonable budget.
Evaluation will be based on the following criteria:
1) Responsiveness of the proposal in clearly stating an understanding of the work to be
performed. (0-15)
2) Reasonableness of overall time estimates as well as the time estimates for each major section
of the work to be performed (0-5)
3) Qualifications and Experience of Contractor (0-20)
4) Size and structure of Contractor and ability to maintain continuity of work (0-5)
5) Experience of Contractor in advising clients on the feasibility and desirability of the
irrigation system that is being offered. (0-20)
6) Qualifications and experience of staff to be assigned. Education, position in the Contractor,
and years and types of experience will be considered (0-10)
7) Cost (0-10)
8) TERO (0-15) as follows:
(A) Tier 1: 100% Colville Business Enterprise (15)
(B) Tier 2: Colville Family Business Enterprise (12)
(C) Tier 3: Colville Business Enterprise (9)
(D) Tier 4: Indian Business Enterprise (6)
(E) Tier 5: Indian owned business not certified by the Colville Tribes (5)
Maximum Points: (100)
4.03 In-Person Discussion Sessions
One or more Offerors who have scored well on the evaluation may be invited by the Tribes, without
cost to the tribes, to a discussion with the Colville Business Council, the managers of relevant tribal
programs, and others invited to the Session to provide the Offeror the opportunity to demonstrate its
services, to discuss its approach/methodologies, implementation process, schedule, staffing and other
applicable professional services. The Discussion Session will be informal, as the Tribe is not
interested in a sales presentation by Offeror but rather an interactive discussion with the CBC; it is
important that those key personnel identified by the Offeror to be assigned to the project will fully
participate in the presentation and discuss.
4.04 Final Selection
The Selection Committee will formulate their recommendation for award of the Contract, which will
be forwarded to the Colville Business Council for formal acceptance.
4.05 Contract Award and Execution
The Tribes reserves the right to make an award without further discussion of the proposals
submitted. Therefore, proposals should be initially submitted on the most favorable terms the
Contractor can offer. This should not be interpreted to prohibit either party from proposing
additional contract terms and conditions during negotiations of the final document.
The RFP document and the successful Contractor's/Offeror's proposal response, as amended by
agreement between the Tribes and the Contractor/Offeror, including e-mail or written
correspondence relative to the RFP, may become part of the Contract between the Tribes and the
successful Contractor/Offeror. Additionally, the Colville Tribes may verify the
Contractor's/Offeror's representations appearing in the proposal. Failure of the Contractor/Offeror to
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perform as represented may result in elimination of the Contractor/Offeror from competition or in
Contract cancellation or termination.
The apparent successful Contractor/Offeror will be expected to enter into a contract with the Tribes.
If a contract is not entered into with a reasonable time after selecting the proposal, the Tribes may
elect to cancel the award or award the Contract to the next highest ranked Offeror. The Tribes shall
not be bound or in any way obligated until both parties have executed a contract. No party may incur
any chargeable costs prior to the execution of a final contract.
After opening and ranking, an award may be made on the basis of the proposals initially submitted,
without discussion, clarification or modification, or, the Tribes may discuss with the selected
Contractor offers for cost reduction and other elements of the Contractor's proposal. If the Tribes
determines that it is unable to reach a contract satisfactory to the Tribes with the selected Contractor,
then the Tribes will terminate discussions with the selected Contractor and proceed to the next
Contractor in order of selection ranking until a contract is reached or the Tribe has rejected all
proposals. The Tribes will not disclose any information derived from the proposals submitted from
competing offers in conducting such discussions.
The Tribes reserves the right to award a contract for all or any portion of the requirements proposed
by reason of this request, award multiple Contracts, or to reject any and all proposals if deemed to be
in the best interests of the Tribes and to re-solicit for proposals, or to reject any and all proposals if
deemed to be in the best interests of the Tribes and to temporarily or permanently abandon the
procurement.
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ATTACHMENT A:
PROPOSAL COVER PAGE
Berg Ranch WMA Irrigation System - Complete and Operational.
Company Name_________________________________________ Date_________________
Address__________________________________________________________________________
Contact Person and Title_____________________________________________________________
Telephone Number_________________________ Fax
Number______________________________
Email address_____________________________________________________________________
Length of time in business_____________________________________________________
Gross revenue for the prior fiscal year (in US dollars). _____________________________________
Total number of similar clients served in similar capacity___________________________________
TOTAL ESTIMATED PRICE OF SERVICES (Attach detailed budget if necessary)
Cost of Services (Anticipated Total Hours x Rate) ___________________________
Cost of Equipment/Materials (Itemized Cost List) ___________________________
Travel ___________________________
TERO Fees ___________________________
Other (describe) ___________________________
Total Price $ _________________________
Authorized Contractor Signature ______________________________________________________
Telephone ________________________________________________________________________
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