RFP26006 - ETSU Pickleball Final

Agency:	East Tennessee State University
State:	Tennessee
Type of Government:	State & Local
Posted Date:	Feb 24, 2026
Due Date:	Mar 17, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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East Tennessee State University –

Request for Quotation

Two Pickleball Courts

RFQ No.

Proposal Issue Date

Response Date/Time

26006

February 24, 2026

March 17, 2026/ 2:00 p.m ET

Contact:

Chloe Erwin – erwincg@etsu.edu

Procurement & Contract Services

1276 Gilbreath Drive B-16

Johnson City, TN 37614

423-439-4668

RFQ 26006

East Tennessee State University

February 24,2026

EAST TENNESSEE STATE UNIVERSITY

REQUEST FOR QUOTATION

East Tennessee State University

Procurement & Contract Services

1276 Gilbreath Drive

Johnson City, TN 37614

Bid No.RFQ 26006

Date: February 24, 2026

Dept: Capital Planning & Facilities

Bid subject to the Minimum General Bid Conditions available at

https://www.etsu.edu/bf/purchasing.php, ETSU Board of Trustees, General Purchasing, Receipt

of Materials, & Payment of Invoices at https://www.etsu.edu/bf/fp.php.

Bids must be received by: March 17, 2026, at 2:00 p.m. ET

Mail Sealed Bids to:

East Tennessee State University

Attn: Chloe Erwin, Procurement Specialist

1276 Gilbreath Drive, B16

Johnson City, TN 37614

Valid bids must be in a sealed envelope with the Bid Number and Title on left bottom corner.

The name of the project, contract number, name, address, and contractor’s license number of

the Bidder, expiration date of the Contractor’s license, the classification applying to this bid,

and date and time of opening.

Unless otherwise requested, quote on each item separately. Provide unit prices. Brand

reference if to establish product quality, functionality, East Tennessee State University is

exempt from state, federal, and local taxes; do not include taxes in quotation. Quote F.O.B.,

East Tennessee State University, Johnson City, Tennessee. Minimum terms: Net 30 days.

Prepayment or deposits not allowed. Quotation must be typewritten or in ink & is to be a

sealed bid. Only sealed bids submitted in paper will be accepted.

(THIS IS NOT AN ORDER)

RFQ 26006

East Tennessee State University

February 24,2026

Scope of Work – Pickleball Courts Equipment & Electrical Installation (Summation)

Please review TECHNICAL SPECIFICATIONS and DRAWING set for complete project details.

The selected contractor shall furnish all labor, materials, equipment, supervision, and services necessary

to provide a complete and operational pickleball court equipment and electrical system at the ETSU

Basler Center for Physical Activity, in accordance with the construction documents and applicable codes.

1. Pickleball Court Equipment

• Furnish and install outdoor pickleball equipment including:

o Pickleball posts with ground sleeves

o Nets, center straps, anchor pins, and netting systems

• Posts shall be 3" OD steel with integrated net tightener, top pulley, brass gears, and removable

or folding winder handle

• Finish shall be black powder-coated

• Nets shall be weather-resistant with vinyl-topped binding and vinyl-coated cable

• Provide footing installation and complete anchoring

• Install one complete net system per court

• Equipment shall be Douglas, PW Athletic, Palos Sports, or approved equal

• Provide manufacturer warranties as specified

2. Electrical Work

• Provide a complete electrical system serving the pickleball courts, including but not limited to:

o Electrical service, feeders, panelboards, and branch circuits

o Conduit systems (EMT, RMC, PVC, flexible)

o Copper wire and cable (THHN/THWN)

o Grounding and bonding system meeting NEC requirements and less than 15 ohms

resistance

o Outlet, pull, and junction boxes

o Supporting devices, hangers, and anchors

o Seismic bracing per IBC requirements

• Perform trenching, excavation, backfilling, and restoration as required

• Coordinate with utility providers and obtain all required permits and inspections

3. Codes, Standards & Compliance

• All work shall comply with:

o 2023 National Electrical Code (NEC)

o International Building Code (IBC)

o Applicable local, state, and federal regulations

• Materials shall be UL listed and installed per manufacturer recommendations

4. Submittals

• Product data and shop drawings for all major equipment

RFQ 26006

East Tennessee State University

February 24,2026

• Seismic restraint calculations and details (if applicable)

• As-built drawings upon project completion

5. Testing & Commissioning

• Perform electrical testing, grounding resistance testing, and system verification

• Correct deficiencies identified during testing at no additional cost

6. Warranty

• Provide a minimum one-year warranty on workmanship

• Provide manufacturer warranties on equipment as specified

7. Coordination & Closeout

• Coordinate work with Owner, Engineer, and other trades

• Maintain a clean job site

• Deliver as-built documentation and warranty information at closeout

BID BOND

A bid security in the amount of five percent (5%) of the bid amount must accompany each proposal by a

Certified Check, Cashier’s Check, or Bid Bond to the East Tennessee State University. The successful

Vendor shall furnish approved Performance and Payment Bonds, each in the amount of one hundred

percent (100%) of the bid amount. Successful vendors are required to comply with the East Tennessee

State University insurance requirements.

All questions concerning this bid must be directed to Chloe Erwin at erwincg@etsu.edu. Deadline for

questions/comments is at 2:00 p.m on March 6, 2026. Reply to questions will be sent to all bidders by

email from Chloe Erwin at erwincg@etsu.edu.

Do not contact Capital Planning & Facilities Services directly with questions/comments.

The intent of this Request for Quotation is to solicit qualified contractors to furnish, install, and warrant

complete outdoor pickleball court equipment and all associated electrical systems in compliance with

ETSU design standards, construction documents, and applicable codes.

Invoices documenting completed work should be turned into Capital Planning & Facilities monthly.

Payment for work not completed is not allowed. The purchase order number is to be included on all

invoices.

NOTE: Include any required documents in your bid response such as evidence of insurance, proof of

TN business license, etc. Required documents not included in the bid will cause the bid to be rejected.

RFQ 26006 Two Pickleball Courts in addition to information listed above must be on the outside of the

bid response envelope.

RFQ 26006

East Tennessee State University

February 24,2026

PRE-BID WALK

A pre-bid walk will be held on Monday, March 2, 2026, at the Facilities Building Conference Room 101,

located at 1380 Jack Vest Drive, Johnson City, TN. Please reference ETSU Main Campus map on our

ETSU website. Facilities Building Conference Room 101 is located in building 42. Also, please search

parking permit policy to obtain a guest parking permit.

BID OPENING

All sealed bids must be received by ETSU procurement office by 2:00 p.m. on March 17, 2026, located at

ETSU, Dossett Burgin Bldg, Procurement and Contract Services, 1276 Gilbreath Drive, B-16, (Basement)

Johnson City, TN 37614.

Late bids will not be accepted. All bid opening attendee will be required to complete a bid opening sign-

in sheet. Accepted bids will be opened publicly at 2:00 p.m. in the lobby area of Procurement and

Contract services office. Company name and total price will be announced out loud, with full review of

bid requirement compliance to follow.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP26006 - ETSU Pickleball Final

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