26055 - RFP - Environmental Testing Sewer and Valve Program

RFP No. 26055
REQUEST FOR PROPOSAL No. 26055
ENVIRONMENTAL TESTING SERVICES FOR
SEWER & VALVE PROGRAM
https://www.wilmette.gov/Cs.aspx
Last Date/Time for Questions 04/20/2026
2:00 p.m. local time
Last Addendum Issued 04/22/2026
2:00 p.m. local time
Proposals Due and Opened on DemandStar.com 04/24/2026
2:00 p.m. local time
ILLINOIS PREVAILING WAGE ACT APPLIES TO THIS WORK
Submit Questions to: Submit Proposals at:
purchase@wilmette.com www.DemandStar.com
Note: This cover sheet is an integral part of the proposal documents and is, as are all of the following
documents, part of any contract executed between the Village of Wilmette and any successful
Respondent.
Company Name
(please print)
Page 1
Village of Wilmette

RFP No. 26055
VILLAGE OF WILMETTE
NOTICE TO PROPOSERS
Notice is hereby given that the Village of Wilmette (the "Village") will receive Proposals on
DemandStar.com until 04/24/2026 at 2:00 p.m., local time for Environmental Testing Services for
Sewer & Valve Program.
Description of Work
The proposed Work is officially known as Environmental Testing Services for Sewer & Valve
Program, as further described in the Village Specifications section of this RFP.
Availability and Clarification of Documents
This RFP and any addendums will be posted on DemandStar.com and the Village's website at:
https://www.wilmette.gov/bids.aspx. The deadline for submitting questions is 2:00 pm local time
04/20/2026. Respondents will provide written acknowledgment of each addendum issued with their
submitted proposal. Oral explanations will not be binding. No clarifications, interpretations or
addenda shall be issued after 2:00 pm local time on 04/22/2026. It is the sole responsibility of the
Respondent to check DemandStar.com and the Village' website to determine if an addendum has
been posted.
Restriction Of Communication
Any questions related to this RFP must be submitted in writing to Cliff Ruemmler, Purchasing
Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village's
responses, will be consolidated and posted on DemandStar.com and the Village's website.
All other communications between a Respondent and Village staff, public official(s) and/or
consultants concerning any part of this solicitation is strictly prohibited. Failure to comply with this
requirement may result in the Village disqualifying the Respondent's proposal.
Confidentiality
Submissions, in its entirety, are subject to the Illinois Freedom of Information Act and that no part of
the proposal will be considered confidential by the Village.
Page 2
Village of Wilmette

RFP No. 26055
PROPOSAL PREPARATION AND SUBMISSION
Preparation of Proposal Documents
The Respondent shall prepare the proposal on the attached proposal forms furnished by the Village.
All blank spaces on the proposal pages applicable to the subject specification must be correctly
completed. All signatures must be completed.
In case of a discrepancy between individual location amounts and the total amount, the individual
amount shall prevail. Respondents are warned against making any erasures or alterations of any
kind, and proposals which contain omissions, erasures, conditions, alterations, or additions not called
for may be rejected.
Conditions
Respondents are responsible to become familiar with all conditions, instructions, and contract
documents governing this proposal, including the Contract terms attached in Appendix One (1).
Submission of a proposal will be considered specific evidence of having performed the above. Any
exceptions to the contract document that Respondent may have must be included on the Proposal
Exception Sheet. Once the award has been made, failure to have read all the conditions, instructions
and specifications of this RFP shall not be cause to alter the original proposal or to request additional
compensation.
Conflict with Existing Village Contracts
This Environmental Testing Services contract shall be treated as a separate contract and not performed
in conjunction with any existing contracts as currently held by the Respondent. Any Respondent that
currently performs work for the Village under an existing contract must agree to furnish additional crews
(labor and equipment) to guarantee that timeliness, quality and services currently rendered do not suffer
in any way due to additional work contained in this contract.
Submission of Proposals
All proposals must be submitted electronically through DemandStar.com by the specified opening
date and time. Proposals submitted after the specified date and time will not be accepted. Mailed
proposals and proposals emailed to the Village will not be accepted without prior written approval by
the Village.
It is the sole responsibility of the Respondent to submit the pdf copy of the proposal on
DemandStar.com
Page 3
Village of Wilmette

RFP No. 26055
Prevailing Wage
The proposed work described herein is covered by the Illinois Prevailing Wage Act. It is the
Respondent's responsibility to obtain current prevailing wage rate information from the Illinois
Department of Labor. Prevailing wage rate updates can be obtained from
http://www.state.il.us/agency/idol/.
Modify or Withdrawal of Proposal
Respondents may modify, withdraw or cancel their proposal at any time prior to the proposal opening
date and time by deleting the proposal document(s) attached to their submission on
DemandStar.com. Mailed or emailed requests to withdraw a proposal arriving after the specified
proposal opening date and time will not be accepted regardless of date/time stamp or post-marked
time on the envelope. After the proposal opening date and time, no proposal shall be withdrawn or
canceled for a period of ninety (90) calendar days. The successful Respondent shall not withdraw or
cancel its proposal after having been notified by the Village that said proposal has been accepted,
subject to approval by the Village Board.
Respondent Qualifications
Respondent must have the following minimum experience and qualifications:
a. Five (5) years of experience as a continuously operating entity engaged in the performance of
similar work.
Consideration of Proposals
The Work shall be awarded to the responsible Respondent who submits the responsive proposal that
is most advantageous to the Village.
The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or
to not award at all, reject any and all proposals, and may order a re-advertisement for new proposals
or whatever is in the best interest of the Village.
Failure on the part of the successful Respondent to execute a contract within ten (10) calendar days
of its receipt shall be considered just cause to withdraw the award.
If the proposal does not meet the entire Village specifications but does substantially meet the
requirements, the Respondent should indicate, in writing on the Proposal Exception Sheet, all deviations
from the specifications. The specifications included in this RFP are to be considered as minimum.
Page 4
Village of Wilmette

RFP No. 26055
Disqualification of Proposals
The following will be cause for disqualification of proposal:
a. Prices are excessively high and/or exceed monies available for the intended Work;
b. Failure to offer to meet specified delivery or performance schedules;
c. Failure to price out the proposal in conformance with the required format; or qualification of
price to protect the Respondent from unknown future market conditions;
d. Rights of the Village limited under any contract clause;
e. Reasonable basis to suspect either conflict of interest or collusion among Respondents;
f. Respondent fails to submit required information, literature, or affidavits with proposal;
g. Late proposals;
h. Failure of any authorized person to sign any required forms or to sign the proposal;
i. Respondent is prohibited by local, state or federal law from entering into public contracts;
j. Respondent is in arrears or is in default to the Village upon any debt or contract, or that is a
defaulter, as surety or otherwise, upon any obligation to the Village;
k. Respondent has failed to perform faithfully any previous contract with the Village; or
l. Anything to be in violation of the procurement policies and procedures for the Village of
Wilmette.
Competency of Respondent
The Respondent, if requested in writing, must present within five (5) business days, evidence
satisfactory to the Village of ability and possession of the necessary facilities, equipment, personnel,
prior experience, financial resources, and/or certificates of insurance.
Page 5
Village of Wilmette

RFP No. 26055
INSTRUCTIONS TO RESPONDENTS ON COMPLETING FORMS
ENVIRONMENTAL TESTING SERVICES FOR
SEWER & VALVE PROGRAM
PROPOSAL SUBMISSION FORMS, in this order
...... Proposal Cover Sheet
...... This Instructions To Respondents Page
...... Respondent Information Sheet
...... Summary Proposal Sheet
...... Detailed Proposal Sheets
...... Specifications
...... Summary of Qualifications
...... Proposal Exceptions Sheet
...... Proposal Affirmation and Certification Pages (signed)
...... Certification of Compliance (signed)
SUCCESSFUL RESPONDENT ONLY
The successful Respondent will be required to execute the Contract included in Appendix One to this
RFP. This document SHOULD NOT be completed at the time of proposal submission.
Page 6
Village of Wilmette

RFP No. 26055
RESPONDENT INFORMATION SHEET
ENVIRONMENTAL TESTING SERVICES FOR SEWER & VALVE PROGRAM
Company Name:
DBA:
Address:
City, State, Zip:
Contact Name:
Phone Numbers:
Email:
Website:
Federal Employer Identification # (FEIN):
IL Secretary of State File #:
IL Department of Employment Security #:
IL Department of Revenue Registration #:
IL Department of Professional Regulation #:
Please include an explanation for any blank or "n/a" responses above. ____________________
_____________________________________________________________________________
Certified(1)
Business Type
Circle Yes or No
Certified By(2)
(Select all the apply) on each line)
Minority-owned Yes / No
Women-owned Yes / No
Veteran-owned Yes / No
Disabled Persons-owned Yes / No
Federal SBA Qualified Yes / No
(1)No response will be considered a "Not Certified" answer for that line item.
(2)If Yes, indicate the name of the certifying organization or state "self-certified" if not certified by a third-
party organization. If not certified, state "N/A"
Page 7
Village of Wilmette

RFP No. 26055
SUMMARY PROPOSAL SHEET
ENVIRONMENTAL TESTING SERVICES FOR SEWER & VALVE PROGRAM
___________________________________hereby agrees to furnish to the Village all necessary
equipment, materials and labor to complete the Work as outlined below in accordance with the
provisions, instructions, and specifications of the Village for the not-to-exceed prices as follows:
Environmental Testing
Potentially Impacted Properties ("PIP") Inventory $
Certifications for: LPC-662 Costs LPC-663 Costs
SEWER REPAIR $ $
from page 9
VALVE INSTALLATION $ $
from page 9
TOTAL CERTIFICATION AMOUNTS: $ $
TOTAL LPC-662 CERTIFICATION AMOUNT IN WORDS:
____________________________________________________________
TOTAL LPC-663 CERTIFICATION AMOUNT IN WORDS:
____________________________________________________________
Page 8
Village of Wilmette

RFP No. 26055
DETAIL PROPOSAL SHEET
ENVIRONMENTAL TESTING SERVICES FOR SEWER & VALVE PROGRAM
Respondent shall provide a not-to-exceed price to prepare an LPC-662 and LPC-663 certification for
each location noted below. The selection of LPC-662 and LPC-663 for each location will be based in
part on the results of the PIP Inventory. The Firm will prepare up to two (2) reports per Project, one
with a combination of LPC-662 certifications and one with a combination of LPC-663 certifications.
Sewer Repair LPC-662 Cost LPC-663 Cost
909 Illinois Rd $ $
555 Illinois Rd $ $
Lake Ave & Fairway Dr $ $
3710 Lake Ave $ $
312 Laurel Ave $ $
1110 Ridge Rd $ $
911 Ridge Rd $ $
To Page 8 To Page 8
Valve Installation LPC-662 Cost LPC-663 Cost
Laramie Ave & Wilmette Ave $ $
Linden Ave & Poplar Dr $ $
407 Sunset Dr $ $
$ $
To Page 8 To Page 8
Page 9
Village of Wilmette

RFP No. 26055
SPECIFICATIONS
ENVIRONMENTAL TESTING SERVICES FOR SEWER & VALVE PROGRAM
The following Specifications and other provisions shall govern the performance of the proposed Work
and will be made a part of the Agreement.
1. General
a. Work shall begin on or about April 27, 2026.
b. Respondent shall perform environmental testing services and prepare Clean
Construction and Demolition Debris ("CCDD") documentation for the multiple locations
in the Village denoted herein.
c. The Respondent shall furnish all labor, materials, and equipment necessary to
perform the work and prepare the reports as described herein.
2. Environmental Testing
The Village expects the order of work to be as follows:
a. PIP Inventory
i. Respondent shall obtain the latest materials necessary to determine the
presence of potentially impacted properties (PIPs) in the vicinity of the project
areas. Respondent shall use these materials to identify the LPC requirements
(LPC-662 or LPC-663) for each location.
b. Environmental Reporting
i. Respondent shall create and submit up to four (4) separate reports for this
service. The Village seeks to have the LPC-662 locations reported separately
from the LPC-663 locations for each Project (Sewer Repair, Valve Installation).
ii. Each report shall include at least one approval letter from a local facility that will
accept spoils from the report sites.
Page 10
Village of Wilmette