RFP 2026 Elevator - One (1) HHS, Sub-Code Official/Inspector

Agency:	Harrison township
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	238290 - Other Building Equipment Contractors 541350 - Building Inspection Services
Posted Date:	Nov 3, 2025
Due Date:	Dec 4, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF HARRISON

INVITATION FOR THIRD PARTY INSPECTION/PLAN REVIEW SERVICES

The Town of Harrison in the County of Hudson, State of New Jersey, is a Class 1

municipality seeking proposals from authorized (per the New Jersey Uniform

Construction Code, Department of Community Affairs) agencies for plan review and on-

site inspection services. The contract will be for a One (1) year term for the following

sub-codes:

➢ Elevator – One (1) HHS, Sub-Code Official/Inspector

The contract shall require minimum fulltime staffing of Sub-Code Official and Inspector

positions. All Sub-Code Official and Inspectors are required to possess an HHS license

in their respective sub-code. Also, all Sub-Codes and Inspectors must be approved by the

Town of Harrison Construction Official, who shall have the authority to determine that

the sub-code officials/inspectors are able to effectively enforce the sub-code for which

the bid is submitted.

On-site Inspection Agency is responsible for substituting all Subcode Officials due to

vacation leave, sick leave, etc… Agency must also give the Town of Harrison two (2)

weeks notice for any substitutions.

The Town of Harrison has a population of approximately 19,000 and comprises of 1.5

square miles.

The Third-party service agency selected pursuant to this Request for Proposal must

comply with all the duties and responsibilities enumerated in N.J.A.C. 5:23-4.13 and

N.J.A.C. 5:23-4.14 as well as all related rules and regulations. It is required that the on-

site agency personnel be available at the Office of the Construction Official daily from

the hours of 8 AM to 4:30 PM. All inspections and re-inspections shall be performed in a

timely manner as prescribed by the Uniform Construction Code under the direction of the

Town Construction Official. All inspectors are to report back to the office at the end of

the day and hand in all paperwork on all inspections performed. It is understood that the

private enforcing agency will adhere to and comply with all the required procedures and

responsibilities as required by the Municipality. Failure to comply with any procedures

or responsibilities shall be cause for immediate termination.

Interested parties must submit a written proposal together with a qualification statement.

The qualification statement submitted shall be in writing and shall contain the following

information. Please address in writing, the manner in which your agency intends to

comply with our “Local Procedural Requirements”, which are made a part of this request

for proposal.

Any omission of required information shall allow the local governing body the option to

automatically disqualify the entire proposal.

1. Agency name and principal business address.

2. Name of person who will service as the agency’s responsible official and

representative if the agency is awarded the contract.

3. A complete list of all agency technical, field inspection, and supervisory

personnel, grouped by job classification and title. This list must also contain

the technical, education, and license qualifications of each person named.

4. A complete list of all municipalities served by the agency specifically

identifying the subcodes enforced in each municipality named and the number

of permits supervised and the number of inspections performed during an

average month of the previous year in each municipality.

5. The agency’s Table of Organization correlated by job title to the personnel list

specified in 3 above.

6. The manner in which each class of employee is compensated which shall be

one of the following only: full-time salaried, part-time salaried, full-time

hourly or part-time hourly. If employees of a given class are compensated in

more that one way, a percentage breakdown must be provided. Provide a list

of the elevator Inspectors and Subcodes employed by your agency in

accordance with this requirement.

7. The complete address of each agency office that is open and staffed at least 35

hours per week by salaried or hourly agency employees.

8. A narrative description of the arrangements the agency plans to make for the

issuance of minor work and single trade permits.

9. A narrative description of the arrangements the agency plans to make for

discharging plan review obligations. We require Plan Reviews to be

completed in five (5) days or receipt of plans.

10. The time in which the agency can or has performed plan reviews assigned by

the Construction Official. We require a completion time of five (5) days.

11. Any guarantees of time in responding to request for required inspections or

plan reviews where the response times are less than the maximum time

established in the regulations. If you cannot guarantee response time less than

the maximum, please so state in your proposal. We require a time of (24)

hours from time requested.

12. The time in which the agency can respond or has responded to requests for

required inspections from the construction industry. We require a time of one

day from date requested.

13. A narrative description of the arrangements the agency plans to make for

providing emergency inspection services, including response time. We

require a response time of (18) hours from time called.

14. The bidding agency shall provide this office a list and brief description of any

and all investigations being conducted by the Department of Community

Affairs or any other department of the State of New Jersey, regarding your

company. Failure to provide this information may result in the

disqualification of your proposal.

The following list of “Local Procedural Requirements” shall be considered part of

your Agency’s response to this RFP.

• The Subcode Official will prepare all Notices of Violation, for signing together

with the Construction Official. The notices shall include all the necessary

information to complete the form such as Name of Owner or Agency, Lot and

Block numbers, a different Control Number for identification purposes, the name

and address of the Board of Appeals, the fee for application to the Board. Include

an example of your completed form.

• The Subcode Official must complete the Certificate of Compliance, for signing by

with the Construction Official. Form must include the type of Certificate, Block

and Lot numbers, Building Registration Numbers, elevator car number and

expiration date of Certificate. We require a Control Number for each certificate

issued. Include an example of your completed form.

• Please enclose resume of the individual who will act as your agency’s

“Responsible Official”.

• The Subcode Official must hand deliver to our Building Department, within (15)

days of the inspection all Inspection reports, completed Notices of Violation, and

Certificate of Compliances for signing off with the Construction Official. Include

an example of your completed forms.

• N.J.A.C. 5:23-12 requires that inspection cycles be maintained. We require a

monthly status report, which lists the address of the elevator, the current

owner/agent, the type of elevator device, the next inspection due date and type of

inspection for each building location in our municipality. If a re-inspection is

required, that address must be highlighted for the Construction Official’s review.

Please include a sample of a completed status report.

• The Owner requires all stationery to be supplied by the Agency.

• The bid shall provide a Fee schedule based on the fee your agency is bidding

based on a percentage of the state fees. Our municipality requires a 15%

administrative fee.

• Included with the inspection report, we will require a separate letter of

explanation, addressed to each Owner or Agent. It must include the address of the

device inspected, the type of certificate issued, and instructions for abatement of

violations. Please include a sample of your completed letter.

• All invoices shall be accompanied by a Statement Summary which will include

the following information, Date of Inspection, Address of property, Block, Lot,

Control Number, Agency fee, Town fee and Total fee. Failure to provide this

information will delay processing of third-party agency’s invoices.

In addition to the above the following must be provided with all proposals:

1. A sample of the agency’s insurance certificate

2. A copy of the agency’s NJ Business Registration Certificate required

by P.L. 2004, c.57

All proposals must be submitted no later than 10:00 AM on Thursday, December 4,

2025. All proposals are to be submitted, mailed or delivered to the Qualified Purchasing

Agent at Town Hall, 318 Harrison Ave, Harrison, New Jersey 07029, and must be

enclosed in a sealed envelope bearing the name and address of the proposing party, and

clearly marked, ‘SEALED PROPOSAL – DO NOT OPEN.’ Please submit one (1)

original and one electronic copy (flash-drive/thumb drive) of the sealed submission.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 2026 Elevator - One (1) HHS, Sub-Code Official/Inspector

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See Also

Bid Title:	RFP 2026 Elevator - One (1) HHS, Sub-Code Official/Inspector
Category:	Construction
Status:	Open