RFP | ECE/Head Start – Bulk Food/Product Purchase and Delivery for Nutrition Services

Confederated Tribes of the
Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2277
Request for Proposals:
Confederated Tribes of the Colville Reservation
Project Title: ECE/Head Start - Bulk Food/Product Purchase and Delivery for
Nutrition Services
General Information
Posted Date: October 7th, 2027
Deadline for Questions: October 15th, 2027
Final Answers Posted: October 22nd, 2027
Closing Date: October 30th, 2027
Opening Date: November 5th, 2027
1. Introduction
The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive Order
established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces, located in North
Central Washington State and additional off-reservation trust lands. The Administrative Headquarters are
located at the Colville Indian Agency Campus, approximately 2 miles south of Nespelem, WA with offices
located throughout our reservation.
Our business hours are Monday through Thursday 7:00 am to 5:30 pm for school hours, excluding Saturdays,
Sundays, and Tribal and Federal holidays.
1.02 Proposal Deadline/Address/Contents
The deadline for receipt of proposals is October 30th, at 4:00 pm and must be received by the Tribes, either by
hand delivery, express delivery, electronic submission or regular mail no later than October 30th at 4:00 pm on
that day Pacific Standard Time. Proposals must be submitted to the Confederated Tribes Contract Officer no
later than October 30th at 4:00 pm on that day. All proposals and accompanying documentation will become the
property of the Colville Tribes and will not be returned. Consultant accepts all risks of late delivery of mailed
proposal regardless of fault. Proposals are to be sent to: Jeanie Kent, CCT ECE/HS Program Manager, P.O.
Box 150, 19 Wenatchi Street, Nespelem, WA. 99155 or by electronic submission to
jeanie.kent@colvilletribes.com.
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1.03 Proposal Preparation Instructions and Information Required in Your Proposal
Please provide (3) copies of your proposal. In order to facilitate the review process and obtain the maximum
degree of comparison, proposals should include the following information presented in the order and format
shown below:
1.04 Required Format/Information
* Title Page: Show Request for Proposal (RFP) subject, name of Respondent/Respondents firm(s),
address, telephone and fax numbers, name of contact person and date of submission. Attachment A
* Transmittal Letter: A one or two page summary stating the Responder's understanding of the work to
be done and making a positive commitment to perform the work within the time period required.
* Table of Contents: A clear identification of the material by section and page number.
* Profile of the Respondent/Respondents: Include location of office(s), number of partners, managers,
supervisors, seniors, and other professional staff. Describe the range of activities performed by your
firm, including capability for determining cost/feasibility of
* Approach: Provide a detailed and clear description of the approach and methodology for
implementing the work.
* Qualifications and Experience of Staff: Include a list of personnel to be used for this work and their
qualifications. Resume, including education, licensing information, background accomplishments,
relevant continuing professional education and any other pertinent information must be included for
each of the key personnel to work on the project. The Responder/Responders must include a
statement in the proposal to the effect that "the key personnel assigned to this project as described in
this proposal will not be removed from the Project without prior approval of the Tribes' COR."
* Qualifications and Experience of Firm: Company experience which is relevant to the proposed work,
i.e. experience with other Tribal entities. References: Attachment B
* Indian Preference: CTCR shall, to the greatest extent feasible, provide preference to Indian-owned
economic enterprises and Indian organizations. Projects developed and operated with assistance under
25 CFR Part 1000 are subject to Section 7(b) of the Indian Self-determination and Education
Assistance Act (25 U.S.C. 450e (b)). Section 7(b) provides that to the greatest extent feasible,
preference shall be given to Indian organizations and Indian-owned economic enterprises in the award
of all contracts and subcontracts. If applicable, please include documentation of Indian enrollment
and TERO certification. Preference must be provided in accordance with the requirements set forth in
24 CFR 1000.48 and Chapter 10-1 Tribal Employment Rights. If applicable, provide documentation
of Indian enrollment and TERO certification. In accordance with the adopted TERO Compliance, to
be eligible as a tribally owned or Indian owned business, the business shall apply for certification with
the Tribal Employment Rights Office (TERO) and must be eligible for certification prior to
submitting a proposal. Contact TERO for more information: TERO Director, P. O. Box 150
Nespelem, WA 99155. Phone 509.634.2200
* Cost Proposal: Include a detailed itemized cost statement showing estimated staff hours and rate(s),
delineated by task. Also, include an itemized listing of all other expenses or fees that are anticipated.
Attachment A.
1.05 Questions Regarding the Project
Requests for interpretation/clarification of this RFP must be emailed to Jeanie Kent (Jeanie.kent@colville
tribes.com. Unauthorized contact with other tribal employees regarding this RFP may result in
disqualification. All oral communications will be considered unofficial and non-binding on the Tribes.
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All questions must be submitted no later than 3:00 p.m., PST, October 15th, 2027. All responses will be
posted on the Tribes' web site at: https://www.colvilletribes.com/rfp within two business days after receipt of
the question.
2. Evaluation Procedures
The evaluation factors reflect a wide range of considerations. While cost is important, other factors are also
significant. Consequently, the Colville Tribes may select other than the lowest cost solution. The objective is
to choose the Contractor capable of providing a reliable and effective solution within a reasonable budget.
An award will be made to a responsible Indian Bidder if within 10% of the lowest non-Indian Proposal
Price and defined experience.
Evaluation Criteria: The proposals will be evaluated on the basis of the following criteria and point ranges.
Maximum Points: (100)
1) Responsiveness of the proposal in clearly stating an understanding of the work to be performed.
(0-15)
2) Reasonableness of overall time estimates as well as the time estimates for each major section of the
work to be performed (0-5)
3) Qualifications and experience of Responder/Responders (0-20)
4) Size and structure of firm and ability to maintain continuity of work (0-5)
5) Experience of Responder/Responders in developing reports for Tribes or other government entities on
the unmet needs of their citizens. (0-20)
6) Qualifications and experience of staff to be assigned. Education, position in the firm, and years and
types of experience will be considered (0-10)
7) Indian preference (0 - 10)
8) TERO certification documented & included (5)
9) Cost (0-10)
3.0 Acceptance/Rejection of Proposals
The CTCR reserves the right to reject any and all proposals, whether or not within applicable cost limits, and
to waive any information in the proposals received, whenever such rejection or waiver is in the best interest
of the CTCR. In the event of disagreement or grievances regarding contract, it is the CTCR policy to resolve
all contractual issues per adopted Procurement Policy.
4.0 Scope of Work (SOW) and Specifications
4.01 Purpose- Nutrition Service Prime Vendor Additional Terms and Conditions
1. This RFP is for the regular weekly delivery of nutrition service food and supply products as listed in section IV
RFP Document to Omak, Inchelium, Keller, and Nespelem Head Starts. The vendor must have the ability and
willingness to deliver to the Sites as needed. The CCT ECE/HS further reserves the right to place orders for
items not specifically named on the list as program needs arise. Vendors not able to provide service to all Head
Start sites, must clearly state in proposal what sites are able to be serviced by vendor.
2. All items offered shall be identified by both brand and number where applicable.
3. Awards resulting from this solicitation will be made only on an all-or-none basis
4. Contract Renewal: The initial contract term shall commence on September 1st, 2025 through August 31,
2026. It is the desire of Confederated Tribes of the Colville Reservation Early Childhood Education/Head Start
program (CCT ECE/HS) to consider the option to extend this contract for a maximum of four one-year periods
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beyond the current contract year. Each optional renewal year will be contingent on annual Colville Business
Council approval and run from September 1 of each ensuing year through August 31.
5. Code of Ethics: Per Federal Circular 2 CFR 200.318(C)(1), CCT ECE/HS Officers and employees may not
accept or receive, directly or indirectly, a personal financial purchase entered into, or anticipated in the future,
from any person, firm, or corporation. CCT ECE/HS employees, within the course of their employment, are
prohibited from accepting any gratuity (including food or beverage) from supplier of goods or services to the
CCT ECE/HS.
6. Contract Termination: The CCT ECE/HS, by 30 days written notice, may terminate this contract for cause or
convenience, in whole or in part. In the event that this contract is terminated prematurely, the CCT ECE/HS
reserves the option to award to the next low respondent. The Contractor may terminate their services only at the
end of the contract year (August 31) with 90 days written notice. Any subsequent award will be subject to any
remaining contract terms.
7. Force Majeure: The contractor is not liable for the consequences of any failure to perform or default in
performing any of its obligations under this agreement if that failure default is caused by unforeseeable Force
majeure, beyond the control of a without the fault of the negligence of the contractor. For the purpose of this
agreement, Force majeure will mean war (whether declared or not), revolution, invasion, insurrection, riot, civil
commotion, sabotage, military or usurped power, lightning, explosions, fire, storm, drought, flood, earthquake,
epidemic, quarantine, strikes, acts of prohibiting or restricting the furnishing or use of materials or labor
required, inability to secure materials, machinery, equipment or labor because of the priority, allocation or other
regulations of any governmental authorities.
8. Equal Employment Opportunity Compliance: Vendors who desire to provide the CCT ECE/HS with
supplies or services must comply with the requirements as set forth in the CCT ECE/HS's "Equal Employment
Opportunity" statement as contained in the RFP documents. This form must be signed and returned as part of
the proposal package in order to be considered as a qualified respondent.
9. RFP Guarantee: The respondent agrees that a certified check or bid bond in the amount of $10,000, payable
to the CCT ECE/HS and accompanying this proposal, is the measure of liquidated damages that the CCT ECE/
HS will sustain by the failure of the vendor to the execute and deliver the contract agreement within ten (10)
days of written notification of award of the contract. Should the vendor fail to enter into the contract, the
certified check, cashier's check, or bid shall be forfeited as liquidated damages. If this proposal is not accepted
by the owner within forty-five (45) days after the time set for the opening of RFP's or if the vendor executes
and delivers said contract, check or bid bond shall be returned.
10.BYRD ANTI-Lobbying Amendment: In accordance with federal regulations, the contractor must submit
certification that it will not and has not used federal appropriated funds to pay any person or organization for
influencing or attempting to influence and officer or employee of any agency, a member of Congress, an officer
or employee of congress, or an employee of a member of congress in connection with obtaining any federal
contract, grant or any other award covered by this amendment. Each must also disclose any lobbying with non-
federal funds that takes place in connection with obtaining any federal award. (see attachment 1)
11. Policy for Vehicles on School Grounds During the School Day: No vehicles may be driven on school
grounds unless otherwise addressed herein. Under no circumstances may any vehicle be driven on the
playground area while children are present on the playground. If access to a playground area in necessary,
assistance must be obtained from school staff to clean the area of the student prior to vehicle entry.
12.Insurance Requirements: The vendor shall procure and maintain during the term of the contract, at
vendor's own expense, the following insurance:
General Liability insurance on an occurrence basis, with a limit of not less than $1,000,000 each occurrence
and $2,000,000 aggregate for bodily injury and property damage. It shall include, premises and operations,
independent contractors, products and completed operations, personal injury liability, and contractual liability
coverage for the obligations provided under this lease.
A standard automatic liability insurance policy with a limit or the equivalent of not less than $1,000,000.00
each accident for bodily injury and property damage, including coverage for owned, hired, and non-owned
vehicles.
There shall be no cancellation, material change, or reduction of limits or intent not to renew insurance
coverage(s) without thirty (30) days written notice from vendor or its insurer(s) to SPS. SPS shall be listed as
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an additional insured on vendor's policy of general liability insurance for all activities or risks that may arise
from the subject matter of this lease, and vendor's compliance with this paragraph.
Such certificates shall include applicable policy endorsements, the thirty (30) day cancellation clause, and the
deduction or retention level. Insuring companies or entities are subject to SPS acceptance.
Nutrition Services Prime Vendor Technical Specifications
1. Price Escalation and De-escalation: CCT ECE/HS encourages all vendors to quote prices on the basis that they
will be increased or decreased as the market cost fluctuates. Changes in prices may not occur more than once in a four-
week period. Order guides (product catalogs) must contain current valid contract prices and be received in the Nutrition
Services Office and at the kitchens prior to the price increase. It is the expectation of the CCT ECE/HS that the fixed
fee will not change during the contract period and any subsequent renewals, but that the manufacturer's cost may vary.
Initial product pricing submitted on RFP spreadsheet will be as of August 1, 2025.
2. Annual Adjustment of Fixed Fee: Increases in pricing for the second and ensuing years of the agreement may be
opened to negotiations with the CCT ECE/HS. The CCT ECE/HS will require the successful vendor to furnish evidence
of the increased cost of doing business, but under no circumstances shall this exceed the U.S. Implicit Price Deflator of
the preceding year. Such fee changes, if approved, will be effective September 1 and will remain constant throughout
the contract year.
3. Addition of Incidental Non-RFP Items: The CCT ECE/HS(s) may elect to purchase from the awarded vendor
additional food and supply items not specifically priced in the RFP. Such items may be stocked or non-stock items.
Prices for such non-RFP items shall comply with all pricing procedures outlined within the RFP. These additional
purchases shall not exceed 100% of the anticipated contract total for both CCT ECE/HSs and inter local purchases.
4. Product Changes: The awarded contractor shall not substitute product brands without written approval of the CCT
ECE/HS. Any substitution shall be of equal or higher quality at the contracted price or lower. Portion size and unit cost
must also be equal. In the event new products are introduced into the marketplace that will better serve the food service
program's interest, the Nutrition Service Department may elect to substitute the new product for a like item contracted
in the RFP.
5. Competitive Pricing: The CCT ECE/HS reserves the right to research competitively priced products at the time of
the actual purchase. If better pricing can be found from another vendor at the time of purchase, the CCT ECE/HS
contractor must meet that product price or release the CCT ECE/HS to purchase elsewhere.
6. State or other member association contracts, where applicable and in compliance with RCW 39.34, will be considered as
a bid for award purposes. Spokane Public Schools is a party to inter local cooperative purchasing agreements with King
County Directors Association (KCDA) and the State of Washington Office of State Procurement (OSP).
7. Cost is defined as the manufacturer's cost to the distributor plus the industry standard of freight cost to the distributor's
dock minus any rebates or quantity discount.
8. All weekly product deliveries must be coordinated with the Nutrition Services Department and
site supervisor. All items shall be delivered F.O.B. destination as specified in Section IV, RFP
Documents. Schedules shall be set by the vendor and the CCT ECE/HS, and shall remain
consistent for the term of the contract unless changes are agreed upon by all parties. No deliveries
will be made from 10:30 a.m. through 1:00 p.m. unless specifically approved by the CCT ECE/
HS Nutrition Services Director. Failure of the respondent to meet the CCT ECE/HS's delivery
schedule may result in termination through default, however, the CCT ECE/HS reserves the right
to alter delivery days and times without detriment to the contractor if deemed in the best interests
of the CCT ECE/HS. Final approval of all delivery alterations will be at the sole discretion of the
CCT ECE/HS. Deliveries to schools are currently done on a dark delivery schedule. The after
hours delivery provides safety for students and expedites the deliver process. Proximity cards and
keys are issues to drivers and must be maintained in a secure and safe manner
9. Delivery Schedule: All schools shall receive up to two deliveries per week, the first between Monday
morning and Tuesday at 4:00pm., and the second between Wednesday morning and Thursday at
4:00pm.. School vacation times may require adjusted schedules and must be coordinated with the
Nutrition Services Director or Site Supervisor.
10. Security Requirements: To qualify for this RFP, the vendor must demonstrate to the CCT
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ECE/HS safety/security director the ability to safely access CCT ECE/HS property and deliver
product. This includes but is not limited to:
a. Safe delivery procedures
b. No backing on school grounds when children are present
c. All deliveries shall be scheduled and coordinated with nutrition services and security
services, all changes shall be communicated to these departments in a timely manor
d. All buildings are alarmed and monitored by a 3rd party monitoring company. Vendor must
demonstrate the ability to train staff to operate building alarms and secure school buildings after each
delivery.
e. If keys and/or proximity cards are issued, they are secured when not in use.Only a limited number of
long term bondable drivers have access to CCT ECE/HS
keys and proximity cards. Vendor agrees to notify CCT ECE/HS immediately and pay the costs of re-
keying all effected locks in the event of a lost key or proximity card.
11. Purchased Product Quantities: Each school will work with vendor to minimize the
number of required drops and maximize the drop size. Small drop deliveries may be
requested if an emergency arises.
12. Estimated Quantities: All quantities listed in the RFP documents are based
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on historical data. The quantities stated are approximate only and are subject to either increase or
decrease at the CCT ECE/HS's discretion and are stated for the purpose of comparing the
proposals only.
13. Proof of Delivery/Shortage/Credits: Two copies of an itemized, priced
delivery receipt must accompany each delivery. This receipt must clearly indicate
the quantity, item description, unit price and extension of each item delivered. One
copy of such receipt is to be left at the delivery destination. If requested, a copy of
the electronic delivery receipt shall accompany invoicing. All shortages, returns or
credit slips must be provided at the time of delivery and distributed as stated above.
The contractor shall be responsible for indicating shortages, back orders, delayed
shipments, etc. on any documentation provided at time of delivery. Vendors are
invited to propose their electronic invoice system if it has proven to work well for
other customers of similar scope. The CCT ECE/HS may be interested in exploring
this method; should it be found to be compatible with CCT ECE/HS procedures, it
may be used in future contract years.
14. Quantity Discounts and Rebates: The contractor shall pass on all available
cash discounts and rebates from manufacturers to the procuring CCT ECE/HS
caused by quantity purchasing. Evidence of such pass-through rebates shall be
retained for CCT ECE/HS review during on-site audits. (See Section Ill, Paragraph
30.) USDA Foods entitlement commodity processed products may be provided on a
fee-for-service system or a distributor rebate system (Net Off Invoicing or No) as
approved by Washington State OSPI Food and Nutrition Services.
15. Additional Rebates and Discounts: The successful vendor must pass along to
the procuring CCT ECE/HS any additional savings, rebates, bid allowances, or
discounts that a manufacturer or supplier provides.
16. Product Warranty: The product must be warranted and fit for the purpose for
which it is intended. If product quality is found to be inferior within a reasonable
time after delivery, as defined by the distributor and CCT ECE/HS, the distributor
will replace the product or credit the CCT ECE/HS as defined in paragraph 13
above.
17. Payment will be made on receipt of ordered items in good condition and receipt
of correct invoice. Invoices and/or credits may be corrected verbally if documented
by the respondent and the CCT ECE/HS. The CCT ECE/HS reserves the right to
correct invoices for payment based on contracted RFP prices and documented
changes.
18. Certificates of Nutritional content or evidence of Child
Nutrition (CN) Labeling Program approval and grading MUST
BE SENT TO NUTRITION SERVICES DEPARTMENT PRIOR
TO SHIPPING
i. PRODUCT be available in an electronic online format. The purpose of this
requirement is to ensure that meals served under the National School Lunch
Program meet program requirements and provide a means for properly
determining the contribution of these products toward meal pattern
requirements.
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19. All meat products must be produced and handled under the requirements of,
and in facilities conforming to, all standards of the USDA Federal Meat and Poultry
Inspection Program. All frozen meat products must be transported and delivered at
a temperature not to exceed O degrees F. All products are subject to a temperature
test before acceptance.
20. All frozen food supplies must be packaged and delivered so that the product is
frozen solid, has been maintained frozen at O degrees F or below, or not to exceed a
variance of 10 degrees F. No damaged cases or packages or supplies that have
started to thaw will be accepted. The respondent shall be held responsible for any
shortages in packages of delivered products. All deliveries should be organized, for
efficient, palletized deliveries. Unless specifically noted in an item specification, the
number of units per package specified herein is not a firm requirement.
Respondent may propose other packaging; however, the change cannot affect the
case equivalent per handling charge as stated in the RFP document. Respondents
shall clearly indicate the unit price and number of units per package on the RFP
form. Retail packaging is not acceptable.
21. All orders with shortages or discrepancies will be corrected by special
delivery the day it is noticed. A specific representative shall be assigned to
CCT ECE/HS to assure service quality.
i. Please include this sales representative's resume with the RFP document
submission.
22. Should any additional federal or governing agency regulations be imposed
affecting the processing of meat or any other product, the CCT ECE/HS retains the
option to amend specifications to conform to such regulations.
23. Packaging: Unless specifically noted in an item specification, the number of
units per package specified herein is not a firm requirement. Respondents may
propose other packaging. Respondents shall clearly indicate the unit price and
number of units per package on the RFP form. All packaging and labeling shall
conform to industry standards as required by the United States Department of
Agriculture and the United States Food and Drug Administration. Ingredients of all
products, name and location of all processing, and all code date information shall be
furnished by successful respondent to the purchasing director upon request.
24. Warehouse Requirements: Storage conditions must be as recommended by the
Refrigeration Research Foundation. The respondent shall provide warehouse facilities to
insure the following: Frozen Foods: 0 degrees or below
25. Chilled Items: Normally 36 degrees F (32 degrees F to 41
degrees F, depending on the item)
26. Delivery Vehicle Requirements: Delivery temperature of frozen and chilled
foods shall be in accordance with the AFDOUS Code as recommended by the Food
and Drug Administration (FDA). The respondent must have adequate delivery
vehicles as follows:
a. Van trucks for delivery of dry groceries and refrigerated trucks for
refrigerated items;
b. Dual compartment trucks for combined deliveries of dry or refrigerated
groceries; or
c. Single compartment refrigerator trucks (0 degrees F) for separate or
integrated deliveries of dry groceries and refrigerated items.
27. Governing Regulations: All preparation, handling, storage, and delivery of
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food products must comply with all CCT ECE/HS, city, county, state, and federal
laws. Federal debarment and suspension forms are attached. These forms are an
integral part of this RFP and must be completely filled in, signed and returned as
part of the RFP documents in order to be considered as a qualified respondent.
28. Food Label Information: Prior to each school year the vendor shall supply to
Nutrition Services a current copy of food product specification sheets and child
nutrition labels as required by OSPI. Any change must be supplied within 5 days.
All labels must be available online and/or in an electronic format.
29. Hazard Analysis and Critical Control Points (HACCP) Report: 0. Peter
Snyder, Jr., Ph.D., Hospitality Institute of Technology and Management, in his
report on "Implementing a HACCP Self-Control Program," stated the following:
"Current surveillance data from CDC confirm that traditional inspection methods
have not solved the food borne illness problem in the United States. Food borne
illness is increasing. Raw food is more contaminated than ever before in U.S.
history, and a new approach must be sought, one which is a PREVENTION
approach. Hazard Analysis and Critical Control Points (HACCP) is a pre-operation
prevention approach that allow food establishment owners, operators and
government inspectors to focus on the public health risk items before operations
start. Safe operating policies, procedures and standards are then implemented by
the operator, in cooperation with the regulatory authority and enforced by the
operator, so that the potential hazards are always controlled." In order to
determine what progress manufacturers have made in implementing a HACCP
program, the Nutrition Services Department requests that each vendor provide
Manufacturer's Participation in a HACCP Program list upon request.
30. Audit Rights: The records and invoice prices of the respondent will be subject to an on-site audit
by the CCT ECE/HS. All landed costs and invoice prices shall be copied and supplied to the CCT
ECE/HS accounting department. The vendor shall be required to furnish copies of receiving
documents and invoices upon which RFP prices are based. The vendor shall also furnish copies of
rebates made available by the manufacturer to the respondent, which would not appear on the
invoice. The audit may require repeated furnishing of invoice copies for particular items at various
times during the year. The contractor shall be required to complete forms furnished by the CCT
ECE/HS as part of the audit process. Contractor completion of the audit form and furnishing of
invoice copies shall be done within 10 working days of receipt of request. The contractor shall
furnish the CCT ECE/HS documents showing:
a. Monthly volume by site of all RFP items
b. Year-to-date volume of all products purchased (velocity report)
c. Itemized all USDA Foods commodity rebate products (if applicable) including
tracking of Net Off Invoice (NO) entitlement tracking for USDA Foods
diversions.
d. Order guide of products
e. Usage Reports: The successful respondent shall supply periodic recaps of
purchases by site, by area, by product, and by category as requested by
Nutrition Services. Usage reports will be provided monthly to ensure the total
contract value does not exceed the 110% rule or 110% of the estimated
annual contract value.
31. 31.Standard of Quality: All products are in one of three groups. The first is
distributor's choice. Any manufacturer's product that meets the description will be
acceptable. The second category is private label. These products are further
classified as first quality, second quality, or third quality. Manufacturer's name and
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code number must be included in the RFP for all private label items. Products in
this category may require sample cuttings and tasting if proposal is deemed the low
responsible and responsive bid.
32. 32.Stock/Non-stock Items: Vendor needs to note yes or no for all products
proposed that will not be stocked in the vendor's warehouse and indicate the
estimated lead time required from the time the order is placed until it is delivered to
the site in the supplied column on the Vendor RFP Response Document.
33. 33.Training: Distributor will provide training for all CCT ECE/HS managers
on order, receiving, and any other procedures that will help ensure accurate
deliveries and service. Product testing and cuttings will also be provided by the
distributor.
34. 34.Service: The CCT ECE/HS expects a high level of service, quality
and responsiveness from the successful vendor. Technological, innovative
marketing support is also expected.
35. 35."Buy American" Provision: The Code of Federal Regulation 7 CFR 210.21(d) requires
schools and institutions participating in the National School Lunch Program (NSLP) and School
Breakfast Program (SBP) in the contiguous United States to purchase, to the maximum extent
practicable, domestic commodities or products for use in meals served under the NSLP and SBP.
Food products are to be substantially produced and processed in the United States using agricultural
commodities that are produced in the United States. "Substantially" means over 51 percent of the
final processed product consists of agricultural commodities that were grown domestically. The CCT
ECE/HS expects the successful bidder to monitor product specification and notify the Nutrition
Services office immediately if any product is no longer substantially produced in the U.S. When a
food product is not available domestically the CCT ECE/HS is allowed to accept imported
substitutions. The successful bidder must monitor seasonal changes and notify the Nutrition
Services office if an imported product is being substituted (for example tomatoes, strawberries, and
grapes in November-March).
36. Will Call Orders: Will call orders shall be made available to all sites. As a
separate attachment to your response, please describe the logistics that will be
utilized by your firm to be able to provide product to a CCT ECE/HS site or
warehouse within 30 minutes transport time after notification of need via telephone
or electronic notification.
37. .INTERLOCAL ADDITIONAL PURCHASES: The successful bidder shall
be willing to extend the pricing and availability of all items covered by this bid to
other public agencies. This additional contracted amount is anticipated to be
approximately
i. $13.5 million. RCW 39.34 allows cooperative purchasing between public
agencies. Each bidder shall indicate on the bid form if they will honor other public
agencies' orders in accordance with the contract terms and conditions in addition to
orders from CCT ECE/HS. Contractor shall include any conditions of such
interlocal deliveries (i.e., mileage restrictions, minimum drop dollar amounts, etc.).
The CCT ECE/HS does not accept any responsibility for purchase orders issued by
other public agencies, or the responsibility for payment of the purchase price for any
other public agency.
ii. CCT ECE/HS accepts no responsibility for the performance of any purchasing contract by
vendor. Declining to honor this term will NOT preclude your firm from award.
38. All quantities referenced in this solicitation are based on CCT ECE/HS historic
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