RFP-DV-2026-019 — Construction Management Services of Solar PV Project
| Agency: | City of New Rochelle |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Aug 7, 2026 |
| Due Date: | Aug 26, 2026 |
| Solicitation No: | RFP-DV-2026-019 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFP-DV-2026-019
|
| Bid Title: |
RFP-DV-2026-019 — Construction Management Services of Solar PV Project
|
| Category: | *Current Bids & RFPs |
| Status: | Open |
|
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CITY OF NEW ROCHELLE
NEW YORK
OFFICE OF PURCHASING & SUPPLY
515 NORTH AVENUE
NEW ROCHELLE, NY 10801
REQUEST FOR PROPOSALS (RFP)
CONSTRUCTION MANAGEMENT SERVICES OF SOLAR PV PROJECT
RFP-DV-2026-019
DATE OF ISSUANCE:
QUESTIONS DUE BY:
ANSWERS POSTED BY:
SUBMISSION DEADLINE:
AUGUST 6, 2026 at 5:00PM
AUGUST 11, 2026 at 10:00AM
AUGUST 13, 2026 at 4:00PM
AUGUST 26, 2026 at 3:00PM
TABLE OF CONTENTS
PART I: Proposal Procedures & Legal Core
Notice to Respondents ……………………………………………………………………………….…..... NTR-1
Instructions to Respondents ….......................................................................................................... ITR-1
o Includes: Submission Rules, Addenda Workflow, and the Cone of Silence
Proposal Preparation & Format Requirements …….……………………………………………………REQ-1
General Terms and Conditions ......................................................................................................... GTC-1
o Includes: Indemnification, Termination Protocols, and FOIL Disclosures
PART II: Project Specifications & Required Submissions
CRITICAL NOTICE TO RESPONDENTS: All forms in this section must be fully executed, signed, and returned in a
sealed envelope to constitute a responsive submission. Failure to include any of these completed forms at the time
of the submission deadline represents an uncurable fatal defect.
Schedule A: Project Overview, Scope of Work, & Proposal Price Sheet
o Project Overview & Scope of Work ……………………………….................................................. S-1
o Proposal Price Sheet / Fee Schedule ………………………………………………………...….…… S-5
Schedule B: Insurance Requirements ................................................................................................. S-6
o Includes: General Liability and NYS Statutory Mandates (Workers' Comp/DB/PFL)
Schedule C: “No Bid” Response Form …………………………………………………........................... S-8
Schedule D: Non-Collusive Bidding Certification (Required by NYS GML § 103-d) ......................... S-9
Schedule E: Statement of Bidder’s Qualifications ............................................................................. S-10
Schedule F: Vendor Responsibility Form & Questionnaire .............................................................. S-11
o Includes: Business Characteristics & Integrity History
Schedule G: Sexual Harassment Policy Certification ....................................................................... S-14
Schedule H: Iran Divestment Act Certification ……………………………………….………….………. S-15
Schedule I: Certification Under Executive Order No. 16 …………………………..………….……….. S-16
Schedule J: Final Attestation & Notarized Execution ………..…………………………….….……….. S-17
NOTICE TO RESPONDENTS
CITY OF NEW ROCHELLE
NOTICE IS HEREBY GIVEN that separate, sealed proposals for CONSTRUCTION MANAGEMENT SERVICES OF
SOLAR PV PROJECT, Specification Id No. RFP-DV-2026-019, will be received by the Office of Purchasing &
Supply, located at 515 North Avenue, New Rochelle, NY, 10801, until 3:00 PM local time on Wednesday, August,
26, 2026, logged in publicly by the purchasing department; qualitative scoring will follow via the evaluation committee.
1. DESCRIPTION OF WORK / GOODS
The City of New Rochelle is requesting proposals from qualified firms for professional engineering construction
administration and management (CM) services for the New Rochelle Transit Center Garage – Photovoltaic (Solar)
System project (the “Project”), a turnkey installation expected to result in an array generating approximately 500kW
DC on the top level of the City-owned Transit Center Garage located at 2 Station Plaza North. The selected firm will
administer construction contracts on the City's behalf, including site inspections, review of test results and payment
applications, RFI management, change order review and negotiation, scheduling oversight, and related CM and
incentive-documentation support services described in Schedule A.
2. OBTAINING RFP DOCUMENTS
Specifications, contract drawings (if applicable), and schedule sheets may be examined and obtained on or after
August 6, 2026 by the following methods:
Digital Download (Preferred): Documents can be accessed via the City of New Rochelle’s bid posting
portal at https://www.newrochelleny.gov/bids.aspx.
In-Person Pick Up: Printed copies may be obtained at the Office of Purchasing & Supply during regular
business hours (8:30 AM to 4:30 PM) upon payment of a non-refundable deposit of $10.00 per set. Checks
must be made payable to the City of New Rochelle.
3. BID SECURITY & SUBMISSION REQUIREMENTS
All proposals must be submitted in a sealed envelope clearly marked on the outside with the Proposal Title, Spec
Number "RFP-DV-2026-019", and the Name and Address of the Respondent, and delivered to the Department of
Finance, Office of Purchasing. Proposals submitted via facsimile or email will not be accepted.
4. LEGAL & COMPLIANCE REQUIREMENTS
The contractor will be required to comply with all applicable local, state, and federal laws.
Non-Collusion: Respondents must execute a Non-Collusive Bidding Certification in accordance with NYS
GML Section 103-d.
Tax Exemption: The City of New Rochelle is exempt from federal, state, and local sales taxes, and such
taxes must not be included in the proposal price.
RFP-DV-2026-019
NTR-1
5. RESERVATION OF RIGHTS
The City of New Rochelle reserves the right to waive any informalities, minor irregularities, or technical defects in
the proposals received, to reject any or all proposals, or to accept any proposal or part thereof which it deems to be
in the best interest of the City of New Rochelle.
FROM THE DEPARTMENT OF FINANCE
DATED: AUGUST 6, 2026
BY: ADAM F. ROSS, DEPUTY FINANCE COMMISSIONER
RFP-DV-2026-019
NTR-2
INSTRUCTIONS TO RESPONDENTS
1. GENERAL SUBMISSION RULES
1.1 All proposals must be received by the Office of Purchasing & Supply no later than the Submission Deadline
stated on the cover page. Late proposals, however caused, will not be accepted and will be returned unopened.
1.2 Proposers shall submit one (1) signed hard copy and one (1) digital copy (USB Flash Drive, PDF format)
of the complete proposal, sealed in an envelope marked with the Spec. No. and the name of the firm.
1.3 Proposals are irrevocable for thirty (30) days following the submission deadline.
2. ADDENDA WORKFLOW
2.1 Any interpretation, correction, or change to this RFP will be made only by written Addendum issued by the
Office of Purchasing & Supply and posted to the City's bid portal.
2.2 Oral explanations or interpretations given by any City officer, employee, or agent are not binding on the City
and shall not be relied upon by any respondent.
2.3 Failure of any respondent to receive any such addendum or interpretation shall not relieve them from any
obligation under their bid as submitted. All addenda so issued shall become a formal part of the contract
documents.
2.4 Failure of any respondent to acknowledge receipt of any issued Addenda on the designated execution sheets
within Schedule J shall constitute a material, non-curable fatal defect, and the bid submission shall be immediately
rejected as non-responsive.
3. THE CONE OF SILENCE
3.1 Establishment of the Cone: A formal blackout period, hereby designated as the Cone of Silence, is officially
established for this solicitation. The Cone of Silence shall become effective immediately upon the public
advertisement and issuance of this bid packet and shall remain in strict effect until the date the Governing Board
passes a formal resolution awarding the contract, or until the City officially rejects all bids.
3.2 Prohibited Contact: Except as explicitly provided in Section 4, no respondent, proposer, or prospective
vendor — including their corporate principals, employees, agents, or hired lobbyists — shall communicate, either
directly or indirectly, regarding any aspect of this active procurement with any elected official, department head,
municipal employee, evaluation committee member, or board representative of the City of New Rochelle.
3.3 Permitted Exceptions: The Cone of Silence shall not apply to regular, transparent communication workflows
specifically designated within these contract documents, restricted exclusively to: the submission of formal, written
questions or clarification requests directed solely to the Purchasing Manager or the designated procurement
official via aross@newrochelleny.gov publicly noticed pre-submission conferences or interview presentations
explicitly scheduled by the Purchasing Department; and standard administrative communications initiated directly
by the Purchasing Department to clarify a vendor's submission details or verify respondent responsibility checks.
3.4 Penalties for Violation: Any unauthorized verbal, written, electronic, or backdoor communication by a
respondent or their agent that violates the terms of this section shall be logged by the Purchasing Department. A
verified violation of the Cone of Silence constitutes a material breach of the procurement process and shall result
in the immediate disqualification of the offending respondent's proposal as non-responsible. Furthermore, the
violating firm may be subject to a temporary or permanent debarment from participating in future municipal bids.
RFP-DV-2026-019
ITR-1
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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See Also
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