RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services
| Agency: | Orlando Utilities Commission |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jul 22, 2025 |
| Due Date: | Jul 30, 2025 |
| Solicitation No: | PR8399 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
Main
Agency
Orlando Utilities Commission
Orlando Utilities Commission
Status
Active
Active
Fiscal Year
2025
2025
Title
RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services
RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services
Type
Request for Proposal
Request for Proposal
Department
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The Orlando Utilities Commission (OUC) seeks proposals from qualified suppliers to provide emergency response safety and damage assessment support services to aid in the rapid and safe restoration of power following hurricanes, tornadoes, or other major natural or man-made disasters. OUC intends to select one or more suppliers with the technical capability to identify infrastructure damage, assess safety concerns, and integrate with OUC’s damage assessment and restoration systems. Suppliers must prioritize safety, maintain accurate documentation, and demonstrate the ability to quickly adopt OUC’s storm reporting protocols. The goal is to establish pre-negotiated contracts with set prices and terms for 2025 and 2026, allowing OUC to issue purchase orders with defined ceiling prices based on the severity of an event. Suppliers must provide complete and accurate responses, including rates and qualifications, to be considered. OUC also intends for the resulting contracts to meet federal procurement standards to support potential FEMA reimbursement eligibility.see attachment.
The Orlando Utilities Commission (OUC) seeks proposals from qualified suppliers to provide emergency response safety and damage assessment support services to aid in the rapid and safe restoration of power following hurricanes, tornadoes, or other major natural or man-made disasters. OUC intends to select one or more suppliers with the technical capability to identify infrastructure damage, assess safety concerns, and integrate with OUC’s damage assessment and restoration systems. Suppliers must prioritize safety, maintain accurate documentation, and demonstrate the ability to quickly adopt OUC’s storm reporting protocols. The goal is to establish pre-negotiated contracts with set prices and terms for 2025 and 2026, allowing OUC to issue purchase orders with defined ceiling prices based on the severity of an event. Suppliers must provide complete and accurate responses, including rates and qualifications, to be considered. OUC also intends for the resulting contracts to meet federal procurement standards to support potential FEMA reimbursement eligibility.see attachment.
Dates(All times are listed as
EST
)
Broadcast Date
6/23/2025 4:00 PM EST
6/23/2025 4:00 PM EST
Question End Date
6/30/2025 5:00 PM EST
6/30/2025 5:00 PM EST
Due Date
7/30/2025 2:00 PM EST
7/30/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Documents
Total: 14
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
Qualifications
Proposal
Bid
Qualifications
Proposal
Bid
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 16
| Question | Date Asked | Answer | Date Answered |
|
The Attachment B Price Schedule list for the Safety and the Damage Assessor team Electrical Engineer, Electrical Technician, and Driver.
Are those positions required? We don`t typically limit those functions to Electrical Engineers or Technicians; may we modify the positions to those that we would propose to use (Damage Assessors)? |
6/29/2025 10:47:02 PM | ||
| In Attachment B Price Schedule you have loaded the cell formula for Overtime with a 1.5 multiplier of Straight, and Double Time with a multiplier of 2.0. That is not our typical multiplier for invoicing; can we modify those? | 6/29/2025 10:50:47 PM | ||
|
Is it possible that the same team may be assigned Safety Inspections and Damage Inspections?
Would you please expand on the differences in assignments? |
6/29/2025 10:57:28 PM | ||
| The Contractor Security Policy, Bid Protest Guidance, Contractor Orientation, Drug and Alcohol-Free Workplace and Testing Policy, All policies - OUC Procurement Services Department website, Exceptions, Addenda, W-9 Form, and Payment & Performance Bond links in the RFP document are not working. | 6/29/2025 11:10:23 PM | ||
|
Attachment C - 28 ask Demonstrate a minimum of two (2) years` experience in one (1) or more of the following roles;
a. Electric utility design engineers b. Electric utility staking engineers c. Electric line technicians d. Technicians with specialized electric distribution storm restoration training Are design, staking and technician services expected in performance of this RFP? |
6/29/2025 11:18:14 PM | ||
| Can we assume in Attachment C that Safety Assessments and Damage Assessments are interchangeable? | 6/29/2025 11:21:08 PM | ||
| In Attachment C, under Minimum Bidder Qualifications, question 2, we are asked to “ensure that relevant personnel possess current OSHA and DOT training or certifications applicable to post-disaster safety and damage assessments?” Can you please clarify what specific OSHA certifications or training you require? Does OUC have any specific in-house training or certifications we would need to acquire for this contract? | 6/30/2025 2:40:13 PM | ||
| In Attachment B, there is a rate sheet for a Safety Assessor Team role and a rate sheet for Damage Assessor Team role. Please clarify the difference between the Safety Assessor role and the Damage Assessor role. | 6/30/2025 2:40:26 PM | ||
| Can suppliers bid only on the Damage Assessor role if they lack the required OSHA certifications for the Safety Assessor role? | 6/30/2025 2:40:39 PM | ||
| Is it expected that teams of Assessors will be inspecting items other than electrical distribution infrastructure? | 6/30/2025 2:41:03 PM | ||
| What is the expected billable mobilization time for local teams to report to OUC for storm duty? Is it acceptable to begin tracking time once a supplier is given notice to proceed? | 6/30/2025 2:41:15 PM | ||
| What is the expected billable mobilization time for out-of-state teams to report to OUC for storm duty? Is it acceptable to begin tracking time once a supplier is given a notice to proceed? | 6/30/2025 2:41:24 PM | ||
| Our staff undergo various trainings related to OSHA, DOT, and FEMA related to post-disaster safety and damage assessments. Can you please expand in more detail on which you are looking for specifically and what level of documentation you would like vendors to submit? | 6/30/2025 4:07:21 PM | ||
| Our staff undergo various trainings related to OSHA, DOT, and FEMA related to post-disaster safety and damage assessments. Can you please expand in more detail on which you are looking for specifically and what level of documentation you would like vendors to submit? | 6/30/2025 4:23:07 PM | ||
| Our staff undergo various trainings related to OSHA, DOT, and FEMA related to post-disaster safety and damage assessments. Can you please expand in more detail on which you are looking for specifically and what level of documentation you would like vendors to submit? | 6/30/2025 4:39:07 PM | ||
| Our staff undergo various trainings related to OSHA, DOT, and FEMA related to post-disaster safety and damage assessments. Can you please expand in more detail on which you are looking for specifically and what level of documentation you would like vendors to submit? | 6/30/2025 4:55:07 PM |
Commodity Codes
Total: 5
| Code | Description |
| [925-17] | Civil Engineering |
| [925-33] | Engineer Services, Professional |
| [925-36] | Engineering Services (Not Otherwise Classified) |
| [925-55] | Inspecting, General/Engineering |
| [925-56] | Inspecting, Structural/Engineering |
Publications
Total: 0
| Publication | Date |
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See Also
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