RFP# DPCS 146: Rochester Surviving and Finding Empowerment Court Evaluation Services

Agency: New York State Unified Court System
State: New York
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
  • 561492 - Court Reporting and Stenotype Services
Posted Date: Nov 21, 2023
Due Date: Dec 21, 2023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
rfb/rfp description pre-bid conference bids due addenda

RFP# DPCS 146:
Rochester Surviving and Finding Empowerment Court Evaluation Services

12/21/23
3:00 PM

Required Budget Form

Attachment I

Attachment III

Attachment IV

Attachment Preview

PCS RFP 146 Rochester Surviving and Finding Empowerment Court Evaluation Services
Issued Tuesday, November 21, 2023
Due Thursday, December 21, 2023
NEW YORK STATE UNIFIED COURT SYSTEM
Office of Court Administration
Division of Professional and Court Services
Request for Proposals
DPCS 146 Rochester Surviving and Finding
Empowerment Court
Evaluation Services
PCS RFP 146 Rochester Surviving and Finding Empowerment Court Evaluation Services
Issued Tuesday, November 21, 2023
Due Thursday, December 21, 2023
Contents
Reading this Request for Proposals ........................................................................................................ 1
RFP Articles
I. Background Information and Instructions .................................................................................2
II. Project Information ....................................................................................................................2
III. Award.........................................................................................................................................3
IV. Minimum Qualifications ............................................................................................................3
V. Project Services..........................................................................................................................3
VI. Insurance Requirements.............................................................................................................4
VII. Award Selection Criteria and Method of Award .......................................................................4
VIII. Required Documents..................................................................................................................5
IX. Submission of Proposal..............................................................................................................8
X. Questions....................................................................................................................................9
XI. Pre-Bid Conference....................................................................................................................9
XII. General Specifications ...............................................................................................................9
Attachments*
Attachment I - Standard Request for Bid Clauses & Forms
Attachment III - Vendor Responsibility: Acknowledgment Form and VR Questionnaire
Attachment IV - Procurement Lobbying forms
* Attachments are available for download from the Unified Court System’s Current Solicitation webpage:
http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml
Exhibits
Exhibit 1:
Exhibit 2:
Exhibit 3:
Exhibit 4:
Exhibit 5:
Exhibit 6:
Document Enclosure Checklist..............................................................................17
Proposal Cover Sheet .............................................................................................18
Vendor Assurance and Conflict-of-Interest Disclosure .........................................19
Insurance Requirements.........................................................................................22
Proposal Rating Tool .............................................................................................25
Appendix B: Terms and Conditions Applicable to Materials Produced Under the
Agreement ..............................................................................................................29
i
PCS RFP 146 Rochester Surviving and Finding Empowerment Court Evaluation Services
Issued Tuesday, November 21, 2023
Due Thursday, December 21, 2023
Reading this Request for Proposals
This Request for Proposals (RFP) comprises the Articles, Attachments, and Exhibits described below.
There are twelve (12) Articles in this main document:
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
XII.
Background Information and Instructions
Project Information
Award
Minimum Qualifications
Project Services
Insurance Requirements
Award Selection Criteria and Method of Award
Required Documents
Submission of Proposal
Questions
Pre-Bid Conference
General Specifications
In addition, there are three (3) standard Attachments: Attachments I, III, and IV. Note that Attachment II is deliberately not
included in this RFP. The three Attachments that are included in this RFP are available for download from the table on the
Unified Court System’s Current Solicitation webpage (http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml). The
attachments are available in the row corresponding to this RFP and in the “Addenda” column. If this RFP requires vendors to
submit a “required budget form,” that form is available for download in the same row and column as the Attachments.
Lastly, there are Exhibits that are published in this main document following Article XII. Vendors are strongly encouraged
to follow the checklist in Exhibit 1 when assembling their proposal.
Note: Throughout this RFP, the terms, proposer, vendor, and applicant are used interchangeably, as are RFP, bid and
solicitation.
❖❖❖
For information about why the Unified Court System has issued this RFP, please consult Articles I, II, and V.
If you want to know whether you or your organization qualifies to submit a proposal, please consult Articles IV and VI as
well as Attachment III and Exhibit 4.
For information about how and when to submit any questions, please consult Article X. If you want to know whether a pre-
bid conference will be held, please consult Article XI.
For guidance about how to submit your proposal, including formatting requirements, please review Articles VIII and IX as
well as Exhibits 1 and 2.
For details about how your proposal will be evaluated, please read Articles IV, VII, VIII, and XII as well as the Proposal
Rating Tool in Exhibit 5.
Finally, the number of available awards and the duration of the resultant contract can be found in Article III. This RFP
includes the standard “Appendix B” that will be incorporated into any resultant contract (see Exhibit 6).
1
PCS RFP 146 Rochester Surviving and Finding Empowerment Court Evaluation Services
Issued Tuesday, November 21, 2023
Due Thursday, December 21, 2023
I. BACKGROUND INFORMATION
The mission of the New York State Unified Court System (UCS) is to deliver equal justice under the law
and to achieve the just, fair and timely resolution of all matters that come before our courts. In the service
of our mission, the UCS is committed to operating with integrity and transparency, and to ensuring that
all who enter or serve in our courts are treated with respect, dignity, and professionalism. We affirm our
responsibility to promote a court system free from any and all forms of bias and discrimination and to
promote a judiciary and workforce that reflect the rich diversity of New York State. More information
about the UCS is available at https://www.nycourts.gov.
The UCS Office of Court Administration’s (OCA) Division of Professional and Court Services (DPCS)
is soliciting proposals via this RFP for the purpose of providing evaluation services to the Rochester
Surviving and Finding Empowerment Court (SAFE Court).
UCS operates Human Trafficking Intervention Courts (HTIC) throughout the state. The HTICs connect
criminal defendants who are victims of trafficking and commercial sexual exploitation with services and
treatment in the community. HTIC participants are generally charged with a prostitution related offense
or have prior arrests/convictions for a prostitution related offense. The HTICs work collaboratively with
a team of trauma informed social service and treatment professionals in the local community that link
participants to crucial services and treatment based on their individual needs. Coordination of participant
court appearances and service/treatment appointments require a specialized combination of expertise with
the criminal justice, substance and mental health treatment, and social services communities.
II. PROJECT INFORMATION
UCS is the recipient of an award (the “Grant Award”) by the U.S. Department of Justice, Bureau of Justice
Assistance (BJA) (the “Grantor”) to provide evaluation services for the Rochester Surviving and Finding
Empowerment Court in Monroe, New York (the “Project”). Pursuant to the terms of the Grant Award,
$60,000 is the maximum available funding for Project Services (as set forth in Article V below) performed
during January 16, 2024 September 30, 2026, provided, however, that such period may be extended
upon mutual agreement of Grantor and UCS (the “Project Term”). UCS reserves the right to request a no-
cost extension of the Project Term from the Grantor.
UCS anticipates that the selected applicant will be designated a “subrecipient” rather than a “contractor”
for purposes of federal requirements of the Grant Award.
2
PCS RFP 146 Rochester Surviving and Finding Empowerment Court Evaluation Services
Issued Tuesday, November 21, 2023
Due Thursday, December 21, 2023
Grant
Number
Jurisdictions
15PBJA-23-
GG-01473-
MENT
Monroe
County
GRANT CHART
Project Goals
The Rochester SAFE Court will address the mental health,
substance abuse, and trauma-related needs of defendants
identified as a victim of human trafficking or an offender where
the justice involvement stems from coercion and exploitation.
Maximum
Available
Grant
Term
Funding
$60,000
III. AWARD
UCS intends to award one contract for a term commencing on or about January 16, 2024, and terminating
on or about September 30, 2026 (“Contract Term”).
Notwithstanding the foregoing, the Contract Term of any contract resulting from this RFP may extend to
a term not to exceed five (5) years in total, which contract shall terminate upon the earlier of: (i) five (5)
years from the contract commencement date; or (ii) the complete expenditure of funding available for
Project Services, whichever is earlier, unless otherwise terminated pursuant to the terms of said contract.
Awarded contractor shall be contractually obligated to provide the Project Services for the Project Term,
as it may be amended or extended. UCS and awarded contractor shall communicate regularly concerning
the remaining amount of grant funds and the approximate timing of complete expenditure.
IV. MINIMUM QUALIFICATIONS
Proposals will be considered only from applicants who meet the following minimum qualifications:
Individuals or organizations with at least three (3) years of experience performing services
relevant to those described herein.
V. PROJECT SERVICES
UCS seeks proposals describing how the applicant will provide the services listed below (“Project
Services”). The selected applicant shall be required to:
1. Design a process and outcome evaluation plan in collaboration with the SAFE Court;
2. Develop evaluation instruments to ensure collection of all data required to monitor grant-related
goals and objectives;
3. Review current databases to ensure all necessary quantitative and qualitative data is collected;
3

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