RFP# DPCS 148: City of Newburgh Drug Treatment Court Care Coordinator

Agency: New York State Unified Court System
State: New York
Type of Government: State & Local
NAICS Category:
  • 621420 - Outpatient Mental Health and Substance Abuse Centers
Posted Date: Nov 30, 2023
Due Date: Jan 9, 2024
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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rfb/rfp description pre-bid conference bids due addenda

RFP# DPCS 148:
City of Newburgh Drug Treatment Court Care Coordinator

01/09/24
2:00 PM

Required Budget Form

Attachment I

Attachment III

Attachment IV

Attachment Preview

DPCS 148 City of Newburgh Drug Treatment Court Care Coordinator
Issued Thursday, November 30, 2023
Due Tuesday, January 9, 2024 at 2PM
NEW YORK STATE UNIFIED COURT SYSTEM
Office of Court Administration
Division of Professional and Court Services
Request for Proposals # DPCS 148
City of Newburgh Drug Treatment Court
Care Coordinator Services
DPCS 148 City of Newburgh Drug Treatment Court Care Coordinator
Issued Thursday, November 30, 2023
Due Tuesday, January 9, 2024 at 2PM
Contents
Reading this Request for Proposals ........................................................................................................ 1
RFP Articles
I. Background Information and Instructions .................................................................................2
II. Project Information ....................................................................................................................2
III. Award.........................................................................................................................................3
IV. Minimum Qualifications ............................................................................................................3
V. Project Services..........................................................................................................................3
VI. Insurance Requirements.............................................................................................................5
VII. Award Selection Criteria and Method of Award .......................................................................5
VIII. Required Documents..................................................................................................................6
IX. Submission of Proposal..............................................................................................................9
X. Questions..................................................................................................................................10
XI. Pre-Bid Conference..................................................................................................................10
XII. General Specifications .............................................................................................................10
Attachments*
Attachment I - Standard Request for Bid Clauses & Forms
Attachment III - Vendor Responsibility: Acknowledgment Form and VR Questionnaire
Attachment IV - Procurement Lobbying forms
* Attachments are available for download from the Unified Court System’s Current Solicitation webpage:
http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml
Exhibits
Exhibit 1:
Exhibit 2:
Exhibit 3:
Exhibit 4:
Exhibit 5:
Exhibit 6:
Document Enclosure Checklist..............................................................................18
Proposal Cover Sheet .............................................................................................19
Vendor Assurance and Conflict-of-Interest Disclosure .........................................20
Insurance Requirements.........................................................................................23
Proposal Rating Tool .............................................................................................26
Appendix B: Terms and Conditions Applicable to Materials Produced Under the
Agreement ..............................................................................................................29
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DPCS 148 City of Newburgh Drug Treatment Court Care Coordinator
Issued Thursday, November 30, 2023
Due Tuesday, January 9, 2024 at 2PM
Reading this Request for Proposals
This Request for Proposals (RFP) comprises the Articles, Attachments, and Exhibits described below.
There are twelve (12) Articles in this main document:
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
XII.
Background Information and Instructions
Project Information
Award
Minimum Qualifications
Project Services
Insurance Requirements
Award Selection Criteria and Method of Award
Required Documents
Submission of Proposal
Questions
Pre-Bid Conference
General Specifications
In addition, there are three (3) standard Attachments: Attachments I, III, and IV. Note that Attachment II is deliberately not
included in this RFP. The three Attachments that are included in this RFP are available for download from the table on the
Unified Court System’s Current Solicitation webpage (http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml). The
attachments are available in the row corresponding to this RFP and in the “Addenda” column. If this RFP requires vendors to
submit a “required budget form,” that form is available for download in the same row and column as the Attachments.
Lastly, there are Exhibits that are published in this main document following Article XII. Vendors are strongly encouraged
to follow the checklist in Exhibit 1 when assembling their proposal.
Note: Throughout this RFP, the terms, proposer, vendor, organization, and applicant are used interchangeably, as are RFP,
bid and solicitation.

For information about why the Unified Court System has issued this RFP, please consult Articles I, II, and V.
If you want to know whether you or your organization qualifies to submit a proposal, please consult Articles IV and VI as
well as Attachment III and Exhibit 4.
For information about how and when to submit any questions, please consult Article X. If you want to know whether a pre-
bid conference will be held, please consult Article XI.
For guidance about how to submit your proposal, including formatting requirements, please review Articles VIII and IX as
well as Exhibits 1 and 2.
For details about how your proposal will be evaluated, please read Articles IV, VII, VIII, and XII as well as the Proposal
Rating Tool in Exhibit 5.
Finally, the number of available awards and the duration of the resultant contract can be found in Article III. This RFP
includes the standard “Appendix B” that will be incorporated into any resultant contract (see Exhibit 6).
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DPCS 148 City of Newburgh Drug Treatment Court Care Coordinator
Issued Thursday, November 30, 2023
Due Tuesday, January 9, 2024 at 2PM
I. BACKGROUND INFORMATION
The mission of the New York State Unified Court System (UCS) is to deliver equal justice under the law
and to achieve the just, fair and timely resolution of all matters that come before our courts. In the service
of our mission, the UCS is committed to operating with integrity and transparency, and to ensuring that
all who enter or serve in our courts are treated with respect, dignity, and professionalism. We affirm our
responsibility to promote a court system free from any and all forms of bias and discrimination and to
promote a judiciary and workforce that reflect the rich diversity of New York State. More information
about the UCS is available at https://www.nycourts.gov.
The UCS Office of Court Administration’s (OCA) Division of Professional and Court Services (DPCS)
is soliciting proposals via this RFP for the purpose of providing a Care Coordinator to assist participants
in the City of Newburgh Drug Treatment Court (NCDTC).
UCS operates problem-solving courts, among them drug courts, which help judges and court staff respond
to the needs of litigants and the community. Problem-solving courts look to the underlying issues that
bring people into the court system, employ innovative approaches to address those issues, and seek to
simplify the court process for litigants. A drug court involves an intervention by the court in cooperation
with a team of specialists in social services, treatment, and criminal justice professionals in the local
community. In return for a promise of a reduced sentence, appropriate non-violent addicted offenders are
given the option of entering voluntarily into court-supervised treatment. The rules and conditions of
participation are clearly stated in a contract entered into by the defendant, the defense attorney, the district
attorney, and the court.
II. PROJECT INFORMATION
UCS is the recipient of an award (the “Grant Award”) by the U.S. Department of Justice, Bureau of Justice
Assistance (BJA) (the “Grantor”) to enhance the NCDTC in Orange County, New York, including care
coordinator services (the “Project”). Pursuant to the terms of the Grant Award, $325,640 is the maximum
available funding for Project Services (as set forth in Article V below) performed during February 1, 2024
– September 30, 2027, provided, however, that such period may be extended upon mutual agreement of
Grantor and UCS (the “Project Term”). UCS reserves the right to request a no-cost extension of the Project
Term from the Grantor.
UCS anticipates that the selected applicant will be designated a “subrecipient” rather than a “contractor”
for purposes of federal requirements of the Grant Award.
2
DPCS 148 City of Newburgh Drug Treatment Court Care Coordinator
Issued Thursday, November 30, 2023
Due Tuesday, January 9, 2024 at 2PM
Grant
Number
15PBJA-23-
GG-04301-
DGCT
Jurisdictions
City of
Newburgh
Drug
Treatment
Court, Orange
County
GRANT CHART
Project Goals
The City of Newburgh Drug Treatment Court
(NCDTC) seeks to contract with an organization to
provide a Care Coordinator to provide comprehensive
care management services to drug treatment court
participants with substance use disorders. The Care
Coordinator will work with participants, their families,
the drug court team, and community service providers
to develop and implement individualized care plans,
ensure access to needed resources, and support
participants in their recovery goals.
Maximum
Available
Grant Term
Funding
$325,640
III. AWARD
UCS intends to award one contract for a term commencing on or about February 1, 2024, and terminating
on or about September 30, 2027 (“Contract Term”).
Notwithstanding the foregoing, the Contract Term of any contract resulting from this RFP may extend to
a term not to exceed five (5) years in total, which contract shall terminate upon the earlier of: (i) five (5)
years from the contract commencement date; or (ii) the complete expenditure of funding available for
Project Services, whichever is earlier, unless otherwise terminated pursuant to the terms of said contract.
Awarded contractor shall be contractually obligated to provide the Project Services for the Project Term,
as it may be amended or extended. UCS and awarded contractor shall communicate regularly concerning
the remaining amount of grant funds and the approximate timing of complete expenditure.
IV. MINIMUM QUALIFICATIONS
Proposals will be considered only from applicants who meet the following minimum qualifications:
Qualified applicants are agencies that possess at least two (2) years of experience in performing
services similar or relevant to those described herein.
Qualified applicants must have the capacity to provide Project Services, including the Required
Staffing, described below to clients within Orange County.
V. PROJECT SERVICES
UCS seeks proposals describing how the applicant will provide the services listed below (“Project
Services”). The selected applicant shall be required to provide the Project Services, including the required
staffing, listed below.
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