RFP 13-25 District Wide Wired Networking Equipment
| Agency: | Bethel School District |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 24, 2025 |
| Due Date: | Dec 8, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Issue Date | Bid Invite | RFP Due Date & Time | |
| November 11, 2025 | December 8, 2025 11:00 AM |
Attachment Preview
Bethel School District
516 176th Street East
Spanaway, Washington 98387
REQUEST FOR PROPOSAL
DISTRICT WIDE WIRED NETWORKING EQUIPMENT
RFP: 13-25
Proposal Date: 11/10/2025
Due Date
1
Contents
Contents
2
SECTION 1
5
1.0 Purpose and Scope
5
1.1 Schedule of Events
5
1.2 Communications Regarding RFP
6
1.2.1 Proposal Response Deadline and Delivery
6
1.2.2 Contacts
6
1.2.3 Vendor Clarifications and Questions
6
1.2.4 RFP Changes or Amendments
7
1.2.5 Clarifications
7
1.2.6 Vendor Contact
7
1.2.7 “Or Equivalent” Clause
7
Section 2
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2.0 General RFP Procedures.
7
2.1. Errors in Proposals
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2.2 Multiple Proposals
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2.3 Cost of Development of Proposals
8
2.4 Vendor Prime Contractor Responsibility
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2.5 Period of Validity of Proposals
8
2.6 Proprietary Material
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2.7 Codes and Standards
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2.8 Proposal Format
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2.8.1 Section 1 Introduction and Procedures
9
2.8.3 Section 2 Vendor Requirements/Information
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2.8.4 Section 3 System Specifications
10
2.8.5 Section 4 Terms and Conditions
10
2
2.8.6 Section 5 E-Rate Eligibility
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2.9 Evaluation Criteria
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2.9.1 Acceptance of Bid (Award)
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2.9.2 Requirements for Award
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2.9.3 Rejection of RFP(s)
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2.10 VENDOR REQUIREMENTS / INFORMATION
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2.10.1 Vendor Background Information
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2.10.2 Sub-contractor Information (if applicable)
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2.10.3 General Implementation Requirements
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Section 3
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3.0 Service and Maintenance
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Section 4
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4.0 General Overview of Project
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4.1 Insurance
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4.2 Omissions
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4.3 Permits and Codes
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4.4 Shipments
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4.5 Maintenance
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4.6 Price
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4.7 Acceptance Testing
15
4.8 Taxes
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4.9 Total Costs
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4.10 Equipment listing
16
4.11 Quantities
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4.12 School District Current Locations to be included
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See Attachment B
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4.13 Financing
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4.14 System Acceptance
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3
ATTACHMENT A
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Bethel School District
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RFP Response Form - Title Page
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Network Switches
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ATTACHMENT B
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Bethel School District
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Proposed Costs
20
ATTACHMENT C
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UNIVERSAL SERVICE (E-RATE) REQUIREMENTS
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USF Knowledge
30
USF Registration
30
USF Participation
30
Lowest Corresponding Price
30
USF Documentation
31
Invoicing Procedures
31
USF Discounted Invoicing and Reimbursement Processes
31
Discounted Invoice Process
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Invoicing
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Timely Filing
32
Invoice Rejection
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District Approval
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Reimbursement Process
32
Service Provider Annual Certification
32
Delayed USF Funding Commitment
33
Retroactive Invoicing
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USF Audit and Document Retention Requirement
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Contract Term Modification
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ATTACHMENT D
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4
Bethel School District Infrastructure Description (Informational only)
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SECTION 1
1.0 Purpose and Scope
The Bethel School District (The District), has prepared the following Request for Proposal
(RFP) document for the procurement of an E-Rate eligible District Wide Wired Networking
equipment for the district.
A complete list of current School District locations is in Attachment B. The District seeks a
quality vendor with experience in multi-site installations, and capabilities to provide responsive
service for the District Wide Wired Networking equipment installed. The District Wide Wired
Networking equipment must meet open industry standards, be 100% compatible, and meet the
design requirements established by the District as described on the following pages.
It will be understood by all bidders that this project may be contingent on Bethel School
District being awarded E-Rate Funding for the scope of this RFP.
All service providers (RFP respondents) must have a Service Provider Identification Number
[SPIN] and be in compliance with all FCC/USAC rules and regulations including but not
limited to filing yearly the service provider FCC Form 473; certifying that the service provider
have complied with E-Rate program rules.
This RFP sets forth:
● The process whereby invited parties may respond
● Instructions regarding the required from and content of vendor proposals
● The functional and performance criteria for required system and hardware
1.1 Schedule of Events
The estimated schedule of events through implementation is outlined below.
Step
RFP issued along with Form 470
Deadline for Questions
Proposal due at 9:00 AM
Bid Opening Date
Bid Evaluation Date
Start Date of Project:
Completion Date of Project
Action Date
11/10/2025
11/17/2025
12//8/2025
12/8/2025
December 2025
July 1, 2026 or approval by USAC,
whichever is later
June 30, 2027
5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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