RFP 26-016 Disaster Response and Recovery Consulting, Project Management, and Grant Administration Services

Agency:	Huntsville Utilities
State:	Alabama
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services
Posted Date:	Dec 30, 2025
Due Date:	Jan 21, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFP 26-016

Description: RFP 26-016 for Disaster Response and Recovery Consulting, Project Management, and Grant Administration Services
Bond Amount:
Pre-Bid Meeting Date:
Pre-Bid Meeting Location:
Bid Opening Date: 1:00 PM CDT on January 21, 2026
Bid Opening Location: Purchasing Conference Room, 112 Spragins St., Hsv, AL 35801

Bid Documents:
RFP 26-016 for Disaster Response and Recovery Consulting, Project Management, and Grant Administration Services

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Request for Proposal No.: 26-016

RFP Title:

Disaster Response and Recovery Consul ng, Project Management, and Grant

Administra on Services

Contract Administrator: Miranda Duke

Deadline for Ques ons: 5:00 PM CDT on January 12, 2026

RFP Closing Time/Date: 1:00 PM CDT on January 21, 2026

Opening Loca on:

112 Spragins Street Huntsville, Alabama 35801 (and personal delivery)

Mail Carrier Address: PO Box 2048 Huntsville, Alabama 35804

Huntsville U li es is seeking Request for Proposals for the project detailed below located in Huntsville, Alabama. Full

packets will be received by the City of Huntsville, a municipal corpora on within the State of Alabama, d/b/a/

Huntsville U li es, by mail, at P.O. Box 2048, Huntsville, AL, 35804, or personal delivery, at the loca on men oned

above. Proposer instruc ons, including Cer ﬁcates of Insurance (if required) and speciﬁca ons, are provided in the

proposal documents.

Firms should use their formal response to demonstrate their knowledge, skills, experience and capabili es to provide

support and staﬀ to consult, manage, and administer Disaster Response and Recovery Consul ng, Project

Management, and Grant Administra on Services. The proposer shall furnish all supervision, labor, materials, supplies,

tools, equipment, and transporta on necessary to perform the work called for under this contract in a mely, safe,

and professional manner.

The scope of the project is to procure response and recovery grant consul ng, management, and administra ve

services as needed for compliance with federal and state programs funded by the Federal Emergency Management

Agency (FEMA), Department of Housing and Urban Development (HUD), Department of Energy (DOE), and related

state and local agencies, including the Alabama Emergency Management Agency (AEMA).

All ques ons and requests for this packet should be emailed to the Contract Administrator signed below. No proposal

may be withdrawn a er the scheduled closing me for the receipt of bids.

The right to reject any and all proposals is reserved.

Your assistance in mee ng our requirements is appreciated.

Miranda Duke

Contract Administrator

Purchasing Department

256-535-1435

miranda.duke@hsvu l.org

Huntsville Utilities

112 Spragins Street NW

Huntsville, Alabama 35801

REQUEST FOR PROPOSALS (RFP) 26-016

For

DISASTER RESPONSE AND RECOVERY CONSULTING, PROJECT MANAGEMENT, AND

GRANT ADMINISTRATION SERVICES

CLOSING DATE AND TIME: January 21, 2026, before 1:00 PM CDT

******************************************************************************

Proposals are due on or before the Closing Date and Time. Submittals received after the closing date and

time will NOT be considered.

The Proposal must be delivered via hand-delivery or sent via mail carrier to the addresses listed below.

The Proposal must be clearly marked with the Responding Company’s name and logo, address, responsible

person’s contact information and “RFP 26-016: Disaster Response and Recovery Consulting, Project

Management, and Grant Administration Services” on the cover page.

For further information concerning this RFP, please contact:

Contract Administrator

Miranda Duke

E-mail: miranda.duke@hsvutil.org

Physical Drop Off Location:

112 Spragins Street NW

Huntsville, AL 35801

Mail Carrier Address:

PO BOX 2048

Huntsville, AL 35804

Introduction

Huntsville Utilities seeks firms to submit a formal response to this RFP and propose to provide the services

offered. A firm seeking to provide these services (identified as “Proposer”) shall prepare and timely submit

a formal response in accordance with the provisions on this RFP by the Closing Date and Time appearing

on the Cover Page of this RFP.

Firms should use their formal response to demonstrate their knowledge, skills, experience and capabilities

to provide support and staff to consult, manage, and administer Disaster Response and Recovery

Consulting, Project Management, and Grant Administration Services.

This RFP is subject to all applicable laws of the State of Alabama, including regulations governing any

applicable Code of Ethics. In the event of an award, the contract shall be for a (3) year period beginning

with execution of the contract and ending thirty-six (36) months thereafter, with an option to renew in one-

year increments upon written mutual agreement between Huntsville Utilities and the Proposer for a

maximum of two (2) years.

Huntsville Utilities reserves the right to engage the assistance of the Proposer on a storm-by-storm or grant-

by-grant basis.

II. Proposer Commitments

In submitting a Response to this RFP, the Proposer commits to the following:

 Proposer commits that it has sufficient staff, capability, and capacity to execute the offered services

contemplated by this RFP. Failure to provide Emergency Response staff timely in the event of a

requested deployment shall be cause for immediate termination of any contract.

 Proposer commits to the services offering and cost represented in its Proposal for a period of up to

one calendar year from the Contract Start Date.

 Proposer commits it shall not assign any interest in this contract by assignment, transfer, or

novation, without prior written consent of Huntsville Utilities.

 Proposer certifies that its owner(s) have not been convicted of or has not entered into a plea of

guilty or nolo contendere to public bribery, corrupt influencing, extortion, money laundering or

their equivalent Federal crimes.

 Proposer certifies that its owner(s) has(have) not been convicted of or has(have) not entered into a

plea of guilty or nolo contendere to theft, identify theft, theft of a business record, false accounting,

issuing worthless checks, bank fraud, forgery, contractors’ misapplication of payments,

malfeasance in office, or their equivalent Federal crimes within the five (5) years prior to submitting

the proposal.

 Proposer certifies that it has no financial arrangement or immediate family member that is

employed by Huntsville Utilities at the time of the submission of the Proposal.

 Proposer certifies that it is participating in, and shall continue to participate in, a federal work

authorization program designated as such under the Illegal Immigration Reform and Immigrant

Responsibility Act of 1996, as amended, which is operated by the United States Department of

Homeland Security, known as the “E-Verify” program.

III. Procurement Terms and Conditions

 This RFP is subject to all applicable state and local laws of the State of Alabama, including the

Alabama Code of Ethics.

 Written addenda to the RFP may be issued to provide clarification, corrections, or to answer

questions. Proposers must submit all questions regarding this RFP via e-mail to Huntsville Utilities

Contract Administrator Miranda Duke at miranda.duke@hsvutil.org. Questions may be submitted

up to January 12, 2026, close of business or 5:00PM CDT. Answers to all questions received will

be incorporated in an addendum and sent to all proposers who requested an RFP by e-mail not later

than January 15, 2026, 12:00PM CDT.

 Huntsville Utilities reserves the right to request additional information to clarify proposals.

 Each Proposer shall provide clear and sufficient information to enable the selection committee to

evaluate the responsiveness and quality of the proposal.

 The Selection/Scoring Criteria (Exhibit A) will be used to evaluate all proposals received. Failure

to provide all required information may be cause for rejection of the proposal as non-responsive.

 Any proposal received after the Closing Date and Time will be deemed unresponsive. NO

exceptions will be made for any delay in submission. It is the sole responsibility of the Proposer to

assure timely delivery of the proposal submission by the Closing Date and Time.

 It is understood and agreed by the Proposer that Huntsville Utilities has the right to withhold all

information regarding this procurement until after contract award, including but not limited to: the

number of proposals received; competitive technical information; competitive price information;

and the selection committee’s evaluation concerns about competing proposals.

 Huntsville Utilities shall have the right to reject or accept any proposal or offer, or any part thereof

(i.e., any component of any proposed solution) for any reason whatsoever and to accept other than

the lowest offer, at its sole discretion.

 This RFP does not commit Huntsville Utilities to award, nor does it commit Huntsville Utilities to

pay any cost incurred in the submission of the proposal, or in making necessary studies or designs

for the preparation thereof, nor procure or contract for services or supplies. Further, no reimbursable

cost may be incurred in anticipation of a contract award.

 Huntsville Utilities reserves the right to terminate this RFP at any time prior to contract execution.

 No prior, current, or post-award verbal conversation or agreement(s) with any officer, agent,

director or employee of Huntsville Utilities shall affect or modify any terms or obligations of this

RFP, or any contract resulting from this procurement.

 Huntsville Utilities reserves the right to revise any part of the RFP by issuing an addendum to this

RFP at any time. Issuance of any addendum to this RFP in no way constitutes a commitment by

Huntsville Utilities to award a contract.

 Huntsville Utilities reserves the right to accept or reject, in whole or part, all proposals submitted,

and/or cancel this announcement if it is determined to be in Huntsville Utilities’ best interest. All

materials submitted in response to this announcement become the property of Huntsville Utilities,

and selection or rejection of a proposal does not affect this right.

 A Selection Committee will evaluate proposals received in response to this RFP on the basis of the

guidelines set forth in the RFP. The Selection Committee will determine if interviews are necessary

as part of its evaluation process. Huntsville Utilities reserves the right to request interviews as a

component of this procurement process.

 The Selection Committee will present its recommendation for award to executive leadership at

Huntsville Utilities. As part of the negotiation process, Huntsville Utilities reserves the right to

negotiate with the successful company. This award will be made to the most responsible firm or

team whose proposal is determined in writing to be most advantageous to Huntsville Utilities, based

on the scoring criteria set forth below.

 In the event of a favorable award, but prior to any execution of any contract, Proposer must

demonstrate it has minimum insurance coverage effective in all localities where work may be

performed, bound with such carriers as shall be acceptable to Huntsville Utilities, including:

 Statutory Workman’s Compensation and/or Employer’s Liability Insurance that

complies with all state and local requirements and covers all persons employed by

Proposer or any Subconsultant in connection with the services to be provided. The

limits shall not be less than $1,000,000/$1,000,000/$1,000,000, and the certificate shall

indicate that such coverage includes a Waiver of Subrogation in favor of Huntsville

Utilities. Some contracts or Projects may require USL&H or maritime coverage and

such coverage will be evaluated on a case-by-case basis.

 Commercial General Liability, including Contractual liability assumed by this

agreement, Owner’s and Contractor’s Protective Liability (if contractor is a General

Contractor) may be required, Personal and advertising liability, Completed operations,

and Medical payments. The limits of this policy shall not be less than $1,000,000 each

occurrence limit, $2,000,000 general aggregate limit, $1,000,000 products/completed

operations aggregate limit, $1,000,000 personal and advertising injury limit, $50,000

fire damage limit, and a $5,000 medical expense limit (desirable but not mandatory).

Huntsville Utilities will be Huntsville Utilities as Additional Insured and Waiver of

Subrogation in favor of Huntsville Utilities should be indicated on certificate.

 Comprehensive Automobile Liability covering all owned, hired, and other non-owned

vehicles of the consultant/company. The limits shall not be less than $1,000,000 CSL.

Huntsville Utilities will be Huntsville Utilities as additional insured and Waiver of

Subrogation in favor of Huntsville Utilities should be indicated on certificate.

 Professional Liability Insurance covering those professional firms and individuals

performing services for Huntsville Utilities. Certain classifications of service providers

will be required to provide evidence of Professional Liability Insurance. Examples

include but are not limited to: Professional Engineers, Architects, Land Surveyors,

Attorneys, and IT Consultants. The limits shall not be less than $1,000,000 CSL.

Huntsville Utilities will be Huntsville Utilities as Additional Insured and Waiver of

Subrogation in favor of Huntsville Utilities should be included on certificate.

 Other specific coverage related to the task being performed may be required. All

required insurance certificates shall be submitted to Huntsville Utilities within ten days

of award. The winning Proposer shall maintain insurance in full force and effect during

the entire period of performance of work. Failure to do so shall be cause for termination

of the contract. All policies must have a thirty (30) day non-cancellation clause giving

Huntsville Utilities (30) days prior written notice in the event a policy is changed or

canceled.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP 26-016 Disaster Response and Recovery Consulting, Project Management, and Grant Administration Services

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