RFP 24128 - Digital Signage - Amendment 1 Final.cleaned

Agency:	Chesterfield County School District
State:	Virginia
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services
Posted Date:	Nov 21, 2025
Due Date:	Dec 9, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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––-SAP

Chesterfield County

School District

Solicitation Number:

Date Issued:

Procurement Officer:

24128

11/20/2025

W. Jason Evans

Phone:

843.517.0686

Request for Proposals

Amendment 1

E-Mail Address:

Address:

jevans@chesterfieldschools.org

401 West Blvd

Chesterfield, SC 29709

DESCRIPTION: Digital Signage

The Term "Offer" Means Your "Bid" or "Proposal". Unless submitted on-line, your offer must be submitted in a sealed

package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision.

SUBMIT OFFER BY (Opening Date/Time): 12/9/2025 by 2:00 PM

(See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/18/2025 by 10:00 AM (Send Questions to jevans@chesterfieldschools.org)

NUMBER OF COPIES TO BE SUBMITTED: Refer to page 3 for details

CONFERENCE TYPE: N/A

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: N/A

AWARD & Award will be posted on 01/22/2026. The award, this solicitation, any amendments, and any related

AMENDMENTS notices will be posted at the following web address: https://www.chesterfieldschools.org

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by

the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the

Opening Date.

(See "Signing Your Offer" and "Electronic Signature" provisions.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with,

the entity identified as the Offeror. The entity named as the offeror must be

a single and distinct legal entity. Do not use the name of a branch office or

a division of a larger entity if the branch or division is not a separate legal

entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

TAXPAYER IDENTIFICATION NO.

(Person must be authorized to submit binding offer to contract on behalf of Offeror.) (See "Taxpayer Identification Number" provision)

TITLE

(business title of person signing above)

PRINTED NAME

DATE SIGNED STATE OF INCORPORATION

(printed name of person signing above)

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one)

___ Sole Proprietorship

___ Partnership

___ Corporate entity (not tax-exempt)

COVER PAGE (CCSD MAR 2024))

___ Corporation (tax-exempt)

(See "Signing Your Offer" provision.)

___ Other_____________________________

___ Government entity (federal, state, or local)

SAP

Updates/Changes:

SAP

1. The time to complete this project has been extended from April 3, 2026 to May 8, 2026.

Questions (Black) & Answers (Red):

1. Do you require us to collect and remit sales tax? Should it be on the quote? Refer to “Omit

Taxes From Price” provision listed in Section 2A of the solicitation.

2. Do you require an enterprise content management system – meaning all screens are in 1 system

with different levels of access on what users can see and do? FYI – this allows for emergency

messages to be sent to multiple screens at the same time. Offerors may propose an enterprise

content management system as long as the system offered meets the minimum requirements

in Section 3 - Scope of Work/Specification.

3. Are permits required? Do you want us to pull them? If so – just sign permits, or electrical

permits also? Any permits required will be the responsibility of the offeror.

4. What do you mean by sloped/A shaped toper? The District has removed the sloped/A sloped

topper from the specifications. Refer to the attached drawing for guidance.

5. For the illumination, is translucent vinyl applied to polycarbonate acceptable. The “metal

fabricated illuminated topper” isn’t clear is the metal is just the frame, or the faces too (we can

do metal faces with acrylic push through graphics/wording). Offerors may propose whatever

illuminations they want as long as the system offered meets the minimum requirements in

Section 3 - Scope of Work/Specification.

6. What are the dimensions (size) of the sign topper? Refer to the attached drawing for guidance.

7. Will the sign topper have an "A" shape? Refer to the attached drawing for guidance.

8. What is the overall height of the proposed signs, including the topper, measured from the

finished grade? Refer to the attached drawing for guidance.

9. Please confirm the quantity and location addresses for all existing signs that need to be removed.

Refer to Attachment A – CCSD Facilities and the maps for details.

10. Regarding the request for the 3' x 7' P6 digital display: Are dimensions of 37.8" x 75.6" or 37.8" x

100.8" acceptable alternatives? Offeror may propose whatever size sign they offer as long as it

meets the minimum requirements in Section 3 – Scope of Work/Specifications and the Price-

Business Proposal.

11. Regarding the request for the 4' x 8' P6 digital display: Are dimensions of 50.4" x 100.8"

acceptable? Offeror may propose whatever size sign they offer as long as it meets the

minimum requirements in Section 3 – Scope of Work/Specifications and the Price-Business

Proposal.

12. Are you accepting bids from only Sign Companies that manufacture everything in-house such as

the design, engineering, fabrication, install and provide full turn key service? Or are 3rd party

companies and brokers that sub everything out allowed to bid? Refer to “Project Requirements

and Constraints” requirement in Section 3 – Scope of Work/Specifications.

13. Are you looking for a standard brightness SMD or high brightness SMD? Standard SMD maxes

out at 7000 nits, high brightness maxes out at 9500 nits and is calibrated to 8000 nits. Offerors

may propose whatever brightness system they want as long as the system offered meets the

minimum requirements in Section 3 - Scope of Work/Specification.

14. Are you wanting flat acrylic faces or pan formed faces like the majority of these schools currently

have? Offerors may propose whatever face type they want as long as the system offered

meets the minimum requirements in Section 3 - Scope of Work/Specification.

15. Is this a bid for module solid state style display without fans or regular display with fans and

separate thermal switches for each fan? Offerors may propose whatever display type they want

as long as the system offered meets the minimum requirements in Section 3 - Scope of

Work/Specification.

16. Are you interested in the displays having a 5 levels of remote diagnostics down to the LED Tile

level as a standard offering? Offerors may propose whatever display type they want as long as

the system offered meets the minimum requirements in Section 3 - Scope of

Work/Specification.

17. Do you want these displays to automatically display local Fema IPAWS alerts? Offerors may

propose whatever display type they want as long as the system offered meets the minimum

requirements in Section 3 - Scope of Work/Specification.

18. Do you want these displays to show current weather icons? Offerors may propose whatever

display type they want as long as the system offered meets the minimum requirements in

Section 3 - Scope of Work/Specification.

19. Cell Modem powered by Verizon for free lifetime of display? Offeror may propose a Cell

Modem for the display but any renewal cost for the modem will be the responsibility of the

offeror. Offeror should outline the specifics of the modem proposed in the proposal.

20. Are you interest in extended warranty after 5 years? We offer 5, 7 or 10 year parts warranty.

Offerors may propose the different levels of warranty service offered as long it meets the

minimum requirements in Section 3 - Scope of Work/Specification.

21. Are you looking to use a US based LED manufactured display? Offerors may propose whatever

display they offer as long it meets the minimum requirements in Section 3 - Scope of

Work/Specification.

22. Are you buying through the normal protocol of distribution which is US Based display manufacture selling

through dealer distribution or from a sign company importing their own modules from overseas and

relabeling as their own product? Offeror’s display must be in compliance with the minimum

requirements in Section 3 – Scope of Work/Specifications as well as the “Offshore Contracting

Prohibited” provision found in Section 7B.

23. You are mandating that FCC Certificate is required and verifying correct? The proposed product

and services must be in accordance with local, state, and federal law.

24. Does a woman owned business with minority certification get any Preference Points in Scoring?

No. Neither the State of South Carolina not the Chesterfield County School District offer any

preference points for women owned or minority owned businesses.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 24128 - Digital Signage - Amendment 1 Final.cleaned

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