1412154446 (RFP) Design Services for Normandy Village Utility (NVU) Sanitary Sewer System

Agency:	JEA
State:	Florida
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction 541330 - Engineering Services
Posted Date:	Apr 29, 2026
Due Date:	Jun 2, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

The purpose of this solicitation for Engineering Services for the Community Development Block Grant Disaster Recovery (CDBG-DR)-funded Normandy Village Utility Infrastructure Repair Project (this "Solicitation") is to evaluate and select a vendor to provide Engineering and Construction Inspection Services to evaluate and upgrade the Normandy Village Utility sanitary sewer system.

The proposed project involves replacement and rehabilitation of existing gravity sewer mains, force mains, manholes, and the installation a new force main to connect to JEA’s collection system, rehabilitation of up to four existing pump stations, and one new pump station to allow for the redirection of all wastewater flows to JEA’s existing wastewater treatment facility as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship. JEA is in the process of soliciting a separate grant administrator to assist JEA with the grant. The selected design firm will be required to coordinate CDBG requirements with the selected grant administrator.

Grant Funding: This project is funded through the Florida Department of Commerce's Rebuild Florida Infrastructure Repair Program with CDBG-DR funds allocated in response to Hurricanes Idalia, Debby, Helene, and Milton (2023-2024 storms).

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1044710/

Mandatory Pre-Response Meeting: May 6, 2026, at 11:00 AM

Response Due Date: June 2, 2026

1412154446 Solicitation

Attachment Preview

Solicitation

For Participation in

Design Services for Normandy Village Utility (NVU) Sanitary Sewer System

for

JEA

Jacksonville, FL

Solicitation Number 1412154446

Mandatory Pre-Response Meeting via Microsoft Teams on May 6, 2026, at 11:00AM

Meeting URL: https://teams.microsoft.com/meet/240157508292524?p=l5tXKhb0gK3wbqis94

Meeting ID: 240 157 508 292 524

Meeting Passcode: mG7Q8p6o

Dial In: 321-558-7338

Phone conference ID: 638 706 704#

Those planning to attend via Microsoft Teams or meeting should send contact information to mcdomv@jea.com , 48

hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on June 02, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams at

2:00pm.

For more information please contact the JEA Buyer at:

Marline McDonald, mcdomv@jea.com, 904-760-6614

1.1) Scope of Work

The purpose of this solicitation for Engineering Services for the Community Development Block Grant Disaster

Recovery (CDBG-DR)-funded Normandy Village Utility Infrastructure Repair Project (this "Solicitation") is to

evaluate and select a vendor to provide Engineering and Construction Inspection Services to evaluate and upgrade the

Normandy Village Utility sanitary sewer system.

The proposed project involves replacement and rehabilitation of existing gravity sewer mains, force mains, manholes,

and the installation a new force main to connect to JEA’s collection system, rehabilitation of up to four existing pump

stations, and one new pump station to allow for the redirection of all wastewater flows to JEA’s existing wastewater

treatment facility as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the

Work with regards to pricing, quality, design, and workmanship. JEA is in the process of soliciting a separate grant

administrator to assist JEA with the grant. The selected design firm will be required to coordinate CDBG requirements

with the selected grant administrator.

Grant Funding: This project is funded through the Florida Department of Commerce's Rebuild Florida Infrastructure

Repair Program with CDBG-DR funds allocated in response to Hurricanes Idalia, Debby, Helene, and Milton (2023-

2024 storms).

A more detailed description of the Work is provided in the Scope of Work included as an Exhibit to this Solicitation.

1.2) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the city. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

1.3) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to log in to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier Network.

Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally Respondents are

encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is not able to

submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the Section below

titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.4) Zycus Instructions

I. How to Log into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover non-

disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, and green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab; there are multiple questions to respond to

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed as part of the Response. Users

can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for

award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for

consideration of award.

1.5) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.6) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA

Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only

All attendees must sign in with company name, contact person, phone, and email. Questions raised during the meeting

that require clarification will be addressed through formal addenda.

1.7) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated

on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately

48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.8) Alternate Provisions and Conditions (RFP)

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but

not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found

in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no

force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA

determines that such terms and conditions and requirements are in the best interest of JEA.

1.9) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated below.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The respondent must have completed two wastewater pump station with wetwell designs of a minimum

1000 gpm within the past 5 years.

II. The respondent must have completed at least 10,000 LF of force main, gravity main and sewer manhole

rehabilitation and/or new install design within the past 5 years, up to three reference projects may be used

to meet the footage requirement.

III. The respondent must have experience with water and wastewater utility projects in Florida funded by US

Department of Housing and Urban Development, the Community Development Block Grant program

administered by Florida Commerce, which includes but is not limited to:

i. Procedures in accordance with 2 CFR Part 200

ii.Procedures in Environmental Review requirements in accordance with 24 CFR Part 58

1.10) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.12) Optional Use of MBE/WBE

It is at the Respondent's option as to whether it chooses to subcontract with an MBE/WBE firm. JEA encourages the

use of MBE/WBE firms; however, the Respondent is not required to utilize an MBE/WBE to be awarded a Contract

under this Solicitation.

1.13) Basis of Award - Highest Evaluated (CCNA)

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the Selection Criteria located in this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.14) Evaluation Methodology for CCNA Engineering Services

JEA shall evaluate the Respondent's qualifications, rank the qualifications from all Respondents, and negotiate a

Contract for the Work in accordance with Florida Statute, Section 287.055, known as the Consultants' Competitive

Negotiation Act ("CCNA").

In evaluating the qualifications, JEA will not consider price, but may consider factors including, but not limited to, the

Respondent's professional personnel, past performance, whether the Respondent is a Minority and Woman Business

Enterprise (MBE/WBE); recent, current and projected workloads of the Respondent, and volume of work previously

awarded to each Respondent by JEA. JEA may also request interviews or presentations from the Responders during its

selection. Interviews or presentations, if any, will be evaluated and up to twenty-five (25) points will be added to the

Respondents written Response evaluation score.

After approving the rankings of all the Respondents, JEA will enter into negotiations with the best ranked Respondent.

During negotiations, JEA will consider detailed information regarding the Respondent's hourly rates, and scope of the

Contract.

If JEA and the Company are unable to negotiate a satisfactory Contract, JEA will formally terminate the negotiations

with the Respondent and undertake negotiations with the next ranked Respondent. JEA will Award the Contract to the

highest-ranking qualified Respondent that successfully completes Contract negotiations with JEA.

1.15) Selection Criteria

The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum

Qualifications specified in this Solicitation.

1.16) Professional Staff Experience

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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1412154446 (RFP) Design Services for Normandy Village Utility (NVU) Sanitary Sewer System

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