RFP 26-810 Design, Creation and Installment of Monument Signage at W SHV Hub, East Side Hub, and Intermodal Terminal

City of Shreveport
REQUEST FOR PROPOSALS RFP 26-810
DESIGN, CREATION AND INSTALLMENT OF MONUMENT SIGNAGE AT W. SHV
HUB, EAST SIDE HUB, AND INTERMODAL TERMINAL
INDEX
Page
Numbers
Proposal Invitation 2
General Information - Part I 3-4
Introduction - Part II 5-7
Scope of Work - Part III 8
Evaluation Criteria - Part IV 9
Submission Requirements - Part V 10
NOTE: All items listed in Part V must be submitted with your proposal
Index of reference items not included herein that is incorporated by reference with the same force and effect as if set forth
in full text. Should any of these be in conflict with those listed herein, the more stringent will apply.
The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30)
will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter
the City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at
www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the
public use computers that are available at the Shreve Memorial Library or at most library branches.
EXHIBITS
NARRATIVE ON THE APPROACH TO THE SCOPE OF WORK A-11
SCHEDULE OF EVENTS B-12
OFFERORS EXPERIENCE C-13
PERSONNEL STAFFING D-14
*COST PROPOSAL E-15 -16
FORMAT FOR THE RETURN ENVELOPE F-17
*Required for all RFPs
APPENDIX
#1- FAIR SHARE FORMS 1-4 (Must be furnished with your proposal) 18-29
#2- ADJUDICATED OR LIEN PROPERTY AFFIDAVIT (Do not furnish with your proposal) 30
#3- FELONY CONVICTION / E-VERIFY AFFIDAVIT (Must be furnished with your proposal) 31
#4- INSURANCE 32-36
#5- FTA CONTRACT PROVISION GUIDELINES (Must be furnished with your proposal) 37-51
#6- BUY AMERICAN, BUY AMERICA ACT CERTIFICATION (Must be furnished with your proposal) 52-54
#7- LOBBYING CERTIFICATION (Must be furnished with your proposal) 55
#8- DRAWINGS - MONUMENT SIGNS 56-59
The Felony Conviction/E-Verify (Appendix 3) must be submitted with your proposal. Revised 12-05-17
Page 1 of 59

CITY OF SHREVEPORT-PURCHASING DIVISION
P.O. BOX 31109 SHREVEPORT, LOUISIANA 71130-1109 Suite 610, 505 TRAVIS SHREVEPORT, LA 71101-3042
Phone 318/673-5450 web site: www.shreveportla.gov Fax 318/673-5408
July 28, 2026
RFP 26-810
MUST BE RECEIVED NOT LATER THAN 3:00 P.M. (CST) ON: August 27, 2026
PROPOSAL TITLE: Design, Creation and Installment of Monument Signage at W. SHV Hub, East Side Hub,
and Intermodal Terminal
You are invited to submit proposals in accordance with the requirements of this solicitation which are contained herein.
In order for your proposal to be considered, it must be received in the Purchasing office not later than the date and time
as listed above. Solicitation documents are posted on BidNetDirect. To view the general RFP information and receive
notices by email, register with BidNetDirect. Registration is free. Solicitation documents are also available at
www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source of solicitation documents.
It shall be the responder's responsibility to make inquiry as to the addenda issued. All inquiries pertaining to this RFP
shall reference RFP number as shown above. Paper proposals received by the Purchasing Office after the time specified
will be documented and then returned to the Offeror unopened. Due to the possibility of negotiation with all Offerors, the
identity of any Offeror or the contents of any proposal will not be public information until after the contract award is made.
Paper proposals and modifications received in response to this Request for Proposals shall be time stamped upon receipt
and secured in the Purchasing Division until the established due date. Attendance by the submitter on the established
due date is unnecessary because submittals will be opened at a later time in the presence of a procurement employee or
selection committee member.
The proposals must be signed in ink by an official authorized to bind the Offeror, and it shall contain a statement to the
effect that the proposal is firm for a period of at least 120 days from the closing date for submission of proposals. Paper
proposals must be submitted using the envelope format as provided in this solicitation document in a sealed
opaque envelope/container showing the above proposal title, number, opening date, time of opening and
appropriate license number(s) on the outside of the envelope or if a sealed container is used, then all this
information shall be shown on the top of the container. The City does not accept faxed or emailed responses for
formal solicitations.
All submittals (see Part V, Submission Requirements) received in response to this Request for Proposals will be rated by
the City's Selection Committee, based upon the Evaluation Criteria as listed in Part IV. If the best Offeror is clearly
identified from the point summary, there will not be a need for oral presentations. If not, then an oral presentation from a
minimum of two (the highest rated) firms shall be required. This solicitation does not commit the City to award a contract,
to pay any costs incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services.
The City reserves the right to accept or reject any or all proposals received as a result of this request, to waive
informalities, to negotiate with all qualified Offerors, or to cancel in part or in its entirety this proposal, if it is in the best
interest of the City to do so.
City of Shreveport
Renee Anderson, MBA, CPPO, CPPB, NIGP-CPP
Purchasing Agent
Important- If you consider the specifications as restrictive or have a problem with this document, please contact the Purchasing Agent at
least five days before the proposal opening at (318) 673-5457.
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PART I
GENERAL INFORMATION
1.0 Proposals will be considered as specified herein or attached hereto under the terms and conditions of this
proposal.
2.0 Proposals must be made in the official name of the firm or individual under which business is conducted
(showing an official business address) and must be signed in ink by a person duly authorized to legally bind the
person, partnership, company, or corporation submitting the proposal.
3.0 Offerors are to include all applicable requested information and are encouraged to include any additional
information they wish to be considered.
4.0 It is up to you to make sure that all the information requested is returned to us by using the envelope format
shown in this package.
5.0 Each Proposer shall submit one (1) signed original response. Five (5) additional copies of the proposal
should be provided, as well as one (1) redacted copy, if applicable (See Section 8.0) and a searchable
electronic copy on USB flash drives.
5.1 Proposals should be sent to:
5.1.1 City of Shreveport
5.1.2 Office of The Purchasing Agent
5.1.3 Government Plaza-Suite 610
5.1.4 505 Travis Street
5.1.5 Shreveport, LA 71101-3042
6.0 QUESTIONS
6.1 Offerors requiring additional information may email or fax their questions so that they will be received at least
five (5) working days prior to proposal opening to:
6.2 Email debra.walker@shreveportla.gov or fax Debra Walker at 318-673-5408.
6.3 Answers to questions received that should change and/or clarify this solicitation will be provided in writing to all
Offerors via an amendment.
7.0 EXPENDITURE
7.1 Total Estimated Expenditure: $300,000.00
8.0 CONFIDENTIAL INFORMATION, TRADE SECRETS, AND PROPRIETARY INFORMATION
8.1 The designation of certain information as trade secrets and/or privileged or confidential proprietary information
shall only apply to the technical portion of the proposal. The financial proposal will not be considered
confidential under any circumstance. Any proposal copyrighted or marked as confidential or proprietary in its
entirety may be rejected without further consideration or recourse.
8.2 For the purposes of this procurement, the provisions of the Louisiana Public Records Act (La. R.S. 44.1 et.
seq.) shall be in effect. Pursuant to this Act, all proceedings, records, contracts, and other public documents
relating to this procurement shall be open to public inspection. Proposers are reminded that while trade secrets
and other proprietary information they submit in conjunction with this procurement may not be subject to public
disclosure, protections must be claimed by the Proposer at the time of submission of its Technical Proposal.
Proposers should refer to the Louisiana Public Records Act for further clarification.
8.3 The Proposer shall clearly designate the part of the proposal that contains a trade secret and/or privileged or
confidential proprietary information as "confidential" in order to claim protection, if any, from disclosure. The
Proposer shall mark the cover sheet of the proposal with the following legend, specifying the specific section(s)
of the proposal sought to be restricted in accordance with the conditions of the legend:
8.4 "The data contained in pages _____ of the proposal have been submitted in confidence and contain trade
secrets and/or privileged or confidential information and such data shall only be disclosed for evaluation
purposes, provided that if a contract is awarded to this Proposer as a result of or in connection with the
submission of this proposal, the City of Shreveport shall have the right to use or disclose the data therein to the
extent provided in the contract. This restriction does not limit the City of Shreveport's right to use or disclose
data obtained from any source, including the Proposer, without restrictions."
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8.5 Further, to protect such data, each page containing such data shall be specifically identified and marked
"CONFIDENTIAL".
8.6 If the Proposer's response contains confidential information, the Proposer should also submit a redacted copy
of their proposal along with their original proposal. When submitting the redacted copy, the Proposer should
clearly mark the cover as such - "REDACTED COPY" - to avoid having this copy reviewed by an evaluation
committee member. The redacted copy should also state which sections or information has been removed. The
proposer should also submit one (1) electronic redacted copy of its proposal on a USB flash drive. The redacted
copy of the proposal will be the copy produced by the City if a competing proposer or other person seeks review
or copies of the Proposer's confidential data.
8.7 If the Proposer does not submit the redacted copy, it will be assumed that any claim to keep
information confidential is waived.
8.8 Proposers must be prepared to defend the reasons why the material should be held confidential. By submitting
a proposal with data, information, or material designated as containing trade secrets and/or privileged or
confidential proprietary information, or otherwise designated as "confidential", the Proposer agrees to indemnify
and defend (including attorney's fees) the City and hold the City harmless against all actions or court
proceedings that may ensue which seek to order the City to disclose the information.
8.9 The City reserves the right to make any proposal, including proprietary information contained therein, available
to other agencies or organizations for the sole purpose of assisting the City in its evaluation of the proposal. The
City shall require said individuals to protect the confidentiality of any specifically identified proprietary
information or privileged business information obtained as a result of their participation in these evaluations.
9.0 Additionally, any proposal that fails to follow this section and/or La. R.S. 44:3.2.(D)(1) shall have failed to
properly assert the designation of trade secrets and/or privileged or confidential proprietary information and the
information may be considered public records.
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Part II
INTRODUCTION
1.0 INTENT
1.1 SporTran is seeking qualified firms to design, fabricate, deliver, and install high-quality monument signage at
three of its primary passenger facilities: the Gateway Hub, the Crossroads Hub, and the Intermodal Terminal.
In addition, SporTran seeks the installation of one (1) digital display -billboard sign at the Intermodal Terminal
to enhance facility viability, communications, and provide real-time transit information.
1.2 This project is intended to improve facility identification, strengthen the agency's brand presence, enhance
customer wayfinding, and provide a consistent visual identity across key transit locations. The new signage will
serve as permanent gateway features that reflect SporTran's commitment to safety, innovation, accessibility,
and exceptional public transportation service.
1.3 The selected contractor shall provide a turnkey solution that includes all engineering, permitting, fabrication,
delivery, installation, testing, and commissioning necessary to complete the project in accordance with
applicable federal, state, and local requirements.
2.0 PROJECT OVERVIEW
2.1 SporTran will install new monument signage at the following facilities:
2.1.1 Gateway Hub
2.1.2 Crossroads Hub
2.1.3 Intermodal Terminal
2.2 Additionally, the project includes one (1) new digital display -billboard sign at the Intermodal Terminal capable
of displaying passenger information, service announcements, emergency messaging, public notices, and
agency communications.
2.3 Each monument sign shall complement SporTran's existing architectural aesthetics while incorporating modern,
durable materials designed for long-term outdoor use. The completed project shall establish a consistent
branding standard across all three facilities while improving visibility for passengers, visitors, and the
surrounding community.
2.4 The Contractor shall furnish all labor, supervision, equipment, materials, transportation, permits, inspections,
utilities, traffic control, restoration, warranties, and other incidental services necessary to provide a complete
operational installment.
3.0 TERM OF CONTRACT
3.1 Term of any contract resulting from this solicitation shall be for one year from the date of award, unless
terminated or extended in accordance with the provisions listed herein. The City of Shreveport reserves the
right to renew any resultant contract(s), if mutually agreeable with the consultant, for four additional years in
one-year increments with price changes limited to Price Changes paragraph below, unless prices are requested
for a longer period in this RFP.
4.0 PRICE CHANGES
4.1 Prices will be firm for the contract term as specified in paragraph 3 above. After the term of the contract, the
Consultant may request price increases that are limited to the increase in the Consultants actual documented
cost of doing business or the appropriate CPI or PPI, whichever is lower. Written requests for price increases
must be sent by Certified Mail-Return Receipt Requested. The City reserves the right to accept or reject the
price increase within fifteen days after receipt of the request. Should the City reject the price increase, the City
reserves the right to cancel the contract and award to the next best Offeror or to solicit new proposals. No
increase will be effective until approved in writing by the Purchasing Agent. Any decrease in the cost of the
contract items shall be forwarded to the Purchasing Office with immediate inception into the contract. Any
decrease in pricing shall not be less than the appropriate CPI or PPI.
5.0 AWARDS
5.1 An award resulting from this request shall be awarded to the responsive and responsible Offeror whose
Proposal is determined to be most advantageous to the City, taking into consideration price and the evaluation
factors set forth in the RFP; however, the right is reserved to reject any and all proposals received, to waive any
informalities, and in all cases the City will be the sole judge as to whether an Offerors proposal has or has not
satisfactorily met the requirements of this RFP.
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6.0 INSURANCE REQUIREMENTS
6.1 The Contractor shall provide evidence of adequate Liability, Automobile and Worker's Compensation coverage to
protect himself and the City of Shreveport.
7.0 BRAND NAMES (La. R.S. 38:2212 F-2)
7.1 Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is
utilized, they are used only to denote the quality standard of the product desired and that they do no restrict
Offerors to the specific brand, make, manufacturer, or specification named; that they are used only to set forth
and convey to prospective Offerors the general style, type, character, and quality of the product desired; and that
equivalent products will be acceptable.
7.2 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to
determine what is considered an equivalent product on any, and all projects in which they have been legally
employed to perform professional services.
8.0 SAMPLES
8.1 Samples may be required at anytime during the evaluation / approval process, and must be submitted free of
expense, unless otherwise specified in accordance with the conditions and instructions in the body of this
proposal notice.
9.0 PURCHASE ORDER REQUIREMENT
9.1 The City of Shreveport shall not be responsible for invoices exceeding $1,000 that do not have a written purchase
order covering them.
10.0 PUBLIC ACCESS TO PROCUREMENT INFORMATION
10.1 Proposals will be available for public inspection at the time and date approved by the Purchasing Agent.
11.0 PAYMENTS DUE THE CITY
11.1 Section 26-211 of the City's Code of Ordinances requires the following:
11.1.1 On every contract to which the City is a party and for which written specifications are prepared, the
specification shall include the requirement that before the contract is awarded the contractor shall
pay all taxes, licenses, fees, and other charges which are outstanding and due to the City.
11.1.2 No contract to which the city is a party shall be awarded to any person who:
Has not paid all taxes, licenses, fees and other charges which are outstanding and due the city, or
owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens,
or any other property standards liens on it, or owns more than 25% of a legal entity that owns any
property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any
other property standards liens on it.
11.1.3 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or
adjudication.
11.1.4 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which
have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears
to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
12.0 ASSIGNMENT
12.1 This contract shall not be assigned without the prior written consent of the city through its Mayor.
13.0 UNSATISFACTORY WORK
13.1 The City shall not be obligated to pay for unsatisfactory work.
14.0 COMPLIANCE WITH CIVIL RIGHTS LAW
14.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:
Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal
Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance
Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by
the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its
employment practices and will render services under any contract entered into as a result of this solicitation
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without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or
disabilities. Any act of discrimination committed by the bidder, or failure to comply with these statutory
obligations when applicable, shall be grounds for termination of any contract entered into as a result of
this solicitation.
15.0 JOINT VENTURE
15.1 If the Proposer is a joint venture, provide the following information:
15.1.1 Date of formation
15.1.2 Name and address of each venture partner
15.1.3 Principals of each venture partner
15.1.4 Venture partner holding the majority interest in the venture and its percentage of interest
15.1.5 Proposer shall include a copy of the Joint Venture agreement as an attachment to proposal. Such attachment
shall not count in the page limit.
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PART III
SCOPE OF WORK
1.0 The selected Contractor shall provide all services necessary to complete the project, including but not
limited to:
1.1 Conduct site visits and field verification at all three SporTran facilities.
1.2 Prepare final design drawings, structural calculations (if required), shop drawings, and material
submittals for SporTran approval.
1.3 Obtain all permits, inspections, and regulatory approvals required for construction and installation.
1.4 Fabricate and install three (3) monument signs located at:
1.4.1 Gateway Hub
1.4.2 Crossroads Hub
1.4.3 Intermodal Terminal
1.5 Furnish and install one (1) digital display -billboard sign at the Intermodal Terminal, including all
supporting infrastructure, controllers, communications equipment, software, and electrical connections
necessary for full operation.
1.6 Provide all required foundations, concrete work, structural supports, underground conduit, wiring,
electrical service connections, and related site improvements.
1.7 Coordinate all utility locates and protect existing infrastructure during construction.
1.8 Restore all disturbed pavement, landscaping, sidewalks, irrigation systems, and other site features to
equal or better condition.
1.9 Ensure all signage is fully compliant with applicable ADA requirements, local building codes, electrical
codes, and all applicable federal, state, and local regulations.
1.10 Coordinate installation activities to minimize disruption to transit operations and maintain safe pedestrian
and vehicular access throughout construction.
1.11 Perform startup, testing, programming, and commissioning of the digital sign and associated equipment.
1.12 Provide comprehensive training for SporTran personnel on operation, programming, and routine
maintenance of the digital display system.
1.13 Furnish complete operation manuals, maintenance documentation, warranties, as-built drawings, and all
manufacturer documentation upon project completion.
1.14 Provide a minimum two-year warranty covering workmanship, installation, and materials, along with
manufacturer warranties for all equipment and digital display components.
1.15 The project shall be delivered as a complete turnkey installation. Any labor, materials, equipment, or
incidental work not specifically identified but necessary to provide a fully functional, code-compliant, and
operational signage system shall be included in the Contractor's proposal.
1.16 Contractor will have 120 days from contract signing to complete job.
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PART IV- EVALUATION CRITERIA
RFP#: 26-810 Title of RFP: Design, Creation, and Installment of Monument Signage
W. SHV Hub, Eastside Hub, and Intermodal Terminal
Evaluator: Phone #:
Date: Company Name:
POINT POINTS
DESCRIPTION
RANGE ASSIGNED
Understanding of Project Requirements:
1
* Clarify and completeness in addressing the project goals.
0-25
* Demonstrated understanding of the needs of W. SHV Hub, Eastside Hub,
and Intermodal Terminal.
Experience and Qualifications:
2
* Relevant experience in similar projects or installations.
0-25
* Qualifications of the team members who will be directly involved in the
project.
Design Quality and Innovation:
3 * Creativity and uniqueness of the proposed design. 0-20
* Adherence to safety and accessibility standards.
Project Management and Timeline:
4 * Detailed project management plan and timeline for completion. 0-15
* Strategies for managing risks and ensuring timely delivery.
Cost Effectiveness:
*5 * Overall cost proposal, including itemized estimates for materials, labor, and 0-15
installation.
* Value for money considering quality and durability.
TOTAL POINTS 100 POINTS
*The points for cost shall be furnished by the Purchasing Agent, based upon the standard formula as listed below: Fee
schedules, including total life cycle costs (when applicable), will be scored by applying the maximum number of points
permissible to the responsible firm submitting the lowest responsive fee. All other Offerors are prorated points, by
determining the percentage of differential between the low Offerors responsive total and cost and each of the other
Offerors total cost, and then applying the percentage of differential accordingly.
Page 9 of 59

PART V
PROVIDE SUBMISSION REQUIREMENTS IN THE FOLLOWING FORMAT
Proposals submitted in the prescribed format and with properly completed exhibit forms, as
provided herein, will be evaluated for contract award.
1.0 SUBMISSION REQUIREMENTS & CHECKLIST
1.1 To achieve a uniform review process and allow for adequate comparability, the proposals must be
organized in the manner specified below:
1.1.1 A Table of Contents - clearly identify the material, by section and page number.
1.1.2 A Letter of Transmittal - limit to four printed pages.
1.1.3 __ Provide number of years in business, office location, email address, and financial stability of
company.
1.1.4 __ Briefly state your firm's understanding of the work to be done and make positive commitment to
perform the work.
1.1.5 __ Identify your proposal's principal strengths and weaknesses.
1.1.6 __ Give the names of the persons who will be authorized to make representations for your firm, their
titles, addresses, and telephone numbers.
1.1.7 __ State whether or not your firm has been involved in any litigation and/or has been disqualified by
any agency within the past five (5) years, because of your performance. Explain fully if your firm
has been involved in any litigation and/or has been disqualified.
1.1.8 __ Indicate the number and dates of amendments that you have received. (end of transmittal
letter)
*******************************************************************************************************************
1.2 Provide narrative on the approach to the scope of work (proposed project plan) using the format of
Exhibit A.
1.3 Submit Schedule of Events using the format of Exhibit B.
1.4 Document five Offerors of prior similar projects with name, address, and phone number of a contact
with whom City can discuss Offerors past performance using the format of Exhibit C.
1.5 Submit qualifications of personnel that will work on this project using the format of Exhibit D.
1.6 Submit cost proposal using Exhibit E.
1.7 Provide completed Fair Share forms 1-4, (Appendix 1) which include the amount and percentage of
commitment.
1.8 Submit Appendix #3 - FELONY CONVICTION/E-VERIFY.
1.9 Submit Appendix #5 - FTA CONTRACT PROVISION GUIDELINES.
1.10 Submit Appendix #6 - BUY AMERICAN, BUY AMERICA ACT CERTIFICATION.
1.11 Submit Appendix #7- LOBBYING CERTIFICATION.
1.12 Provide proof of Commercial Driver's License for all operators who will be performing services under
this proposal.
1.13 List any exceptions to this RFP (and/or the City's Standard Agreement).
1.14 Provide list of sub-contractors and state years of experience of your firm and each sub-contractor for
this type of work.
1.15 Other information and materials which the Offeror wishes to submit in support of this proposal,
qualification, etc.
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