RFP - DESIGN & CONSTRUCTION OF ARTIFICIAL PUTTING GREENS

NOTICE TO RESPONDENTS

Solicitation Type and Name : Request for Proposals for the Design & Construction of Artificial Turfgrass Putting Green and Chipping Green

Solicitation Number : 06-25-C27-880

Description : The City of McAllen is soliciting proposals for the design and construction of one 8,000 sq. ft. of artificial turfgrass practice putting green and one 4,000 sq. ft. artificial turfgrass practice chipping green.

Proposal Submittal Deadline: Proposals addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, July 17, 2025 at 3:00 pm , Central Standard Time (CST ). All proposals are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time. Original, hard copy, and/or late proposals shall not be accepted.

Pre-Submittal Conference : City of McAllen, City Hall, 2 ^nd Floor, Conference Room 2A, 1300 Houston Ave, McAllen, Texas 78501 on Thursday, July 10, 2025 at 10:00 a.m. CST . Pre-Submittal Conference is also available through virtual Zoom meeting at: https://us06web.zoom.us/j/88601762072?pwd=koT1v8uLyVij1D3spG8PMR9FXXay7t.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 886 0176 2072; Passcode: 268589. Additional Zoom login/meeting information is available in the City’s bidding portal. All prospective respondents are encouraged to be in attendance.

Site Visit: A site visit will be held immediately after the Pre-Submittal Conference at Champion Lakes Golf Course, 2701 S. Ware Road, McAllen, TX 78503.

To view this solicitation and submit a proposal, you must first register in the City’s bidding portal at https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five thousand dollars ($5,000) shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the respondent will enter into a contract with the City of McAllen. The Respondent’s bid security shall be submitted before the above-mentioned electronic proposal deadline date and time. Failure to submit the bid security shall be grounds for disqualification.

Potential respondents are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number .

The City of McAllen reserves the right to refuse and reject any or all proposals and to waive any or all formalities or technicalities, or to accept the proposal considered the best value to the City, and to hold the proposals for a period of ninety ( 90 ) calendar days without taking action .

Applicable Product Categories : 91225 Construction Golf Course; 98852 Landscaping, Including Design, Fertilizing, Planting, etc.; 90638 General Construction, Architectural Services

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT