RFP 2024DD-10 - Ridesharing Public Private Partnership Program Review

INTRODUCTION

Purpose

The City of Kyle is seeking proposals from qualified contractors to review the current Ridesharing Public Private Partnership program.

Background

Starting in 2020 the Uber Kyle $3.14 program is a partnership with the Uber rideshare platform to provide transportation options to all Kyle residents and visitors.

General Submission Information

This RFP is posted on the City of Kyle’s website at www.cityofkyle.com/rfps and www.demandstar.com under bid ID: RFP-2024DD-10-0-2025/DD

PROPOSAL SUBMISSION DEADLINE: Tuesday, November 5, 2024 PRIOR TO 3:00 p.m.

Proposals should be clearly marked Rideshare Program Review - RFP 2024DD-10 and submitted to:

Daniel Dellemonache
City of Kyle, Purchasing Supervisor
100 West Center Street, 2nd Floor, Kyle, TX 78640
(512) 779-3874

Bids may also be submitted electronically at www.demandstar.com under bid ID: RFP-2024DD-10-0-2025/DD

Any proposal received later than the specified time, whether submitted online, delivered in-person or by mail will be disqualified. The City of Kyle will not be responsible for late delivery from the post office or delivery to any location other than the one specified above. Responders are encouraged to hand deliver their proposals well ahead of opening time or follow up to confirm their proposals were received before the deadline. The City further reserves its right to reject all proposals for any reason or any proposal that does not contain all the information requested in this RFP.

Potential responders may also submit a written email request to KylePurchasing [at] cityofkyle.com ( KylePurchasing[at]cityofkyle[dot]com ) for additional information or clarification. The deadline for questions is Tuesday, October 29th at 5:00 p.m. Please reference the RFP name in the subject line and provide the applicable page number with each question. Responses to questions will be posted on the City of Kyle’s website at www.cityofkyle.com/rfps and www.demandstar.com as an addendum prior to the submission deadline.

SCOPE OF WORK

This RFP will be awarding rideshare program review services.

SUBMITTAL REQUIREMENTS & SCORING

The City will evaluate and rank the contractors based on the following selection criteria:

30 Points – Experience and Qualifications

25 Points - Program Evaluation and Operational Improvements

20 Points - Proposed Pricing

15 Points - Community Engagement and Marketing

10 Points - Technology and Data Analytics

SELECTION PROCESS

This RFP provides information necessary to prepare and submit proposals for consideration and ranking by the City. The City will analyze and evaluate the proposals and rank the companies in order of the most qualified based on demonstrated competence and qualifications in accordance with the process below.

• Step 1 – City Staff Evaluation
o City staff will evaluate all proposals for demonstrated competence based on the selection criteria.
o A maximum of 100 points will be awarded for a Responder’s proposal.
o The City staff may invite a limited number of Responders for a scored interview prior to Council Consideration.

• Step 2 City Council Award
o City Council will make the final determination of the most qualified responder and will award the contract. City Council will make their determination based on responder’s proposals, interview materials from responders if applicable, and recommendations from the City Staff Evaluation panel.