RFP: 26-04-4120DB - N9, N13, N27& N41 Permanent Pavement Markings

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Request for Proposal
Bid Number: 26-04-4120DB
The Navajo Nation Office of the Controller - Purchasing Department and the Navajo Division of
Transportation (Navajo DOT) are soliciting proposals and sealed bids for "Bid #26-04-4120DB: N9, N13,
N27& N41 Permanent Pavement Marking"
Bid Documents are available on the Navajo DOT's website: www.navajodot.org.
Contacts for a bid packet are:
1) Joe Peterman, Department Manager, Navajo Division of Transportation - Roads,
jpeterman@navajodot.org; (505) 960-2581 or (505) 481-7066.
2) Darren Begay, Navajo Nation Purchasing Department, darren.begay@navajo-nsn.gov;
(928) 871-6142.
Closing date is May 22, 2026, at 3:00 p.m. MDT. Any proposal(s) received after this date and time will not
be accepted and will be returned to the sender. No faxed or email proposals or bids will be accepted.

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PROPOSAL SUBMITTAL
All proposals MUST have the Prospective Respondent's name and contact information on the outside of
the Sealed Proposal Packet and Proposal Cost (envelopes). If not included, it will be considered "non-
Responsive."
All proposals are to be submitted to:
Mailing Address:
Navajo Division of Transportation - Roads
Attention: Joe Peterman, Department Manager
P.O. Box 4620
Window Rock, AZ 86515
Phone: (505) 371-8300
Hand Delivery: Driving Instructions from Gallup, New Mexico
Take Exit 20 from I-40. Take US491 north from Gallup, New Mexico to Yatahey, NM, which is
approximately 5.5 miles. Approach a Y-Intersection. Take US264 and go about 15 miles. The
Navajo Division of Transportation Complex will be on the right side of US491 on Indian Route 5.
All proposals and bid form shall be sent in sealed envelope, clearly marked with the following information:
RFP Bid Number: 26-04-4120DB
Description or Title: N9, N13, N27 & N41 Permanent Pavement Marking
Contact Persons: Darren Begay, Buyer
Navajo Nation Purchasing Department
Phone: (928) 871-6142
Email: darren.begay@navajo-nsn.gov
Joe Peterman, Department Manager
Navajo Division of Transportation - Department of Roads
Phone: (505) 371-8392
Cell: (928) 797-0150
Email: jpeterman@navajodot.org
Please submit an Original and three (3) copies of proposals.

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PART I
INFORMATION ONLY - NO RESPONSE TO THIS SECTION IS REQUIRED
A. This Request for Proposal (RFP) provides the prospective respondents with sufficient information
that will enable them to prepare and submit a proposal for consideration.
B. This RFP contains the instructions governing the proposals to be submitted and the materials to be
included. These are mandatory requirements which must be met to be eligible for consideration.
Failure to adhere will result in a "Non-Responsive" Status.
C. SCHEDULE OF ACTIVITIES AND TIMELINES:
Schedule of Activities Timelines
Prospective respondents "Inquiry Timeline." May 15, 2026, at 5:00 p.m.
All inquiries and questions will be answered
prior to this date. Questions must be submitted
in writing only. If needed, an Addendum will
be issued to all vendors who requested a copy
of the RFP to ensure they all received the same
information. No questions accepted after this
date.
Due date for all proposals Friday, May 22, 2026, at 3:00 p.m. MDT
Bid Opening of proposals and evaluations by Week of May 25, 2026
the Review Panel
Award of Contract - It takes at least six to eight September, 2026
weeks to process a contract.
D. INQUIRIES: Prospective respondents may contact Navajo Division of Transportation (DOT) -
Department of Roads staff via phone call or email about this RFP in obtaining clarification of
requirements. No inquiries will be accepted after the inquiring date listed in Section C.
E. ADDENDUM OR SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event it
becomes necessary to revise any part of this RFP, an addendum will be issued. Any respondents that
have already submitted a proposal will be notified.
F. PROPOSALS SUBMISSION: Proposal must be received on Friday May 22, 2026, by 3:00 p.m.
Respondents who are mailing their proposals should allow sufficient time for mail delivery to ensure
receipt by the time specified. If mailed, it is recommended that proposals be sent by certified mail
to the address indicated on Page 2 of this RFP.
G. NUMBER OF PROPOSALS TO BE SUBMITTED: In the submission of all proposals, one original
and three (3) copies must be enclosed in one sealed envelope. The outside of the envelope should
be clearly marked with 1) Respondent's Contact information, and 2) the "Bid Number 26-04-
4120DB N9, N13, N27 & N41 Permanent Pavement Marking".

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H. LATE RECEIPT OF PROPOSALS: Late proposal will not be accepted. It is the responsibility of
the respondent to ensure that the proposal arrives at the Navajo Division of Transportation -
Department of Roads on or before the date/time specified.
I. REJECTION OF PROPOSALS: The Navajo Division of Transportation (Navajo DOT) -
Department of Roads reserves the right to reject any or all proposals and to waive informalities and
minor irregularities in the proposals received.
J. PROPRIETARTY INFORMATION: Any restriction on the use of the information, data, contents
contained within the proposals must be clearly stated in the proposal itself. Each page of the
propriety material must be labeled or identified with the word "Proprietary." Proprietary
information submitted in response to this RFP will be handled in accordance with applicable
procurement regulations.
K. PROPOSAL MATERIAL OWNERSHIP: All material submitted in reference to this RFP shall
become the property of the Navajo Nation and will not be returned to the respondent. Responses
received will be retained by the Navajo DOT - Department of Roads and may be reviewed by any
person(s) after the final selection has been made, subject to Section J. The Navajo DOT -
Department of Roads has the right to use any or all systems, ideas presented in this RFP, subject to
limitations in Section J. Disqualification or non-selection of a respondent does not eliminate this
right.
L. INCURRING COSTS: The Navajo DOT - Department of Roads is not liable for any cost incurred
by the Respondent prior to issuance of a service contract or a purchase order.
M. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the successful
Respondent will become contractual obligation if acquisition action ensues. Failure of the successful
Respondents to accept this obligation may result in cancellation of the award and such respondent
may be removed from consideration for future solicitation.
N. ACCEPTANCE TIME: The Navajo DOT - Department of Roads, in coordination with the Navajo
Nation Business Regulatory Department and the Navajo Nation Office of the Controller, intends to
select the successful Respondent in the time specified in Section C, after the closing date of receipt
of proposals.
O. AWARD OF SERVICE CONTRACT: Upon selection, Navajo DOT - Department of Roads will
initiate the Service Contract and License Agreement in the name of the successful respondent; and
the contents of the proposal submitted by the respondent will become part of the contract.
P. JOINT PROPOSALS: Nothing in this RFP shall be construed to prohibit respondents from entering
a consortium for the purpose of offering a proposal in response to this RFP. Parties to a consortium
will not be permitted to submit independent proposals in response to this RFP.

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Q. EVALUATION PROCEDURE AND CRITERIA:
a. Review Panel: A Review Panel, with a specific related technical background, will be
selected and evaluate the proposals received in accordance with general criteria used
herein. The review panel may request for a meeting for purposes of proposal clarification
and the respondent should be prepared to provide any additional information the Review
Panel feels necessary for a fair evaluation of the proposals.
b. Failure of a respondent to provide any information requested in this RFP may result in the
proposal being disqualified. All proposals must be endorsed with the signature of a
responsible official having the authority to bind the respondent in the execution of a
contract.
c. The sole objective of the review panel is to select the respondent most responsive to the
needs of the Navajo Nation, Navajo DOT, and the Department of Roads. The specification
in this RFP represents the minimum performance necessary for a response. Based on the
evaluation criteria established in this RFP, the Review Panel will select and recommend
the respondent who best meets the objective in the Scope of Work in Part II.
d. The Technical Proposal Factors will be used to evaluate the proposal(s) based on a 100
point-scale system, with 10 additional points for Navajo Nation Priority #1 Businesses, and
five (5) additional points for Navajo Nation Priority #2 Businesses.

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Evaluation Sheet
Proposal Factors Requirements Maximum
Points Awarded
Proposal Format 10 single sided pages and spiral-bind proposal 5
Scope of Work Describe the company's capabilities to clean
surfaces and apply thermoplastic stripe, include
traffic control, material submittals, equipment, and 80 points
manpower to complete the project.
Certificate and Insurance Certificate of Insurance. 5
requirements
Communication How will company communicate with Navajo DOT 5
regarding striping operations
Two References List two references of companies that your company 5
has placed striped for.
TOTAL 100
Certified Navajo Nation PRIORITY #1
Business Owner - 100%
Certified Navajo Nation PRIORITY #2
Business Owner - 51%
TOTAL Total for Priority #1
Total for Priority #2
Total for Non-Priority
R. Per the NAVAJO NATION PROCUREMENT CODE, 12 N.N.C., Section 332, Letter "e", in the
event all proposals in a Procurement exceeds available funds by 5%, a re-solicitation for work or a
reduced scope may be authorized.
S. STANDARD CONTRACT: Navajo DOT will use the template Service Contract reviewed and
approved by the Navajo Nation Department of Justice.
T. RETURN PROPOSAL: The Navajo Nation and Navajo DOT have no obligation in returning any
of the proposals received in response to this RFP.
U. TERM: The term of the Service Contract will be a period of one year from the date of Notice to
Proceed, with an option to renew the contract for continued services, which will be based upon the
availability of funds. Renewal of the contract will be made only upon mutual agreement of both
parties.
V. COMPLIANCE WITH THE NAVAJO NATION BUSINESS OPPORTUNITY ACT: Proposal
will be opened and evaluated in compliance with the Navajo Nation's Business Opportunity Act, 5
N.N.C., Chapter 2, and Subsection 201 - 215 and the Navajo Nation Procurement Rules and
Regulations.

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PART II
Scope of Work
Navajo Routes N9, N13, N27 and N41 are located within the Navajo Nation in various locations
(see attached maps). The combined routes are approximately 70 miles in length, the contractor
shall place left and right white shoulder stripe and yellow centerline stripe matching the
existing stripe in place.
Navajo Division of Transportation (NDOT) is seeking qualified contractors for placement of
permanent pavement markings on several routes within Navajo Nation. Contractors shall provide
all manpower, equipment, and materials for placement of Hot Thermoplastic type markings (FP-
14 Section 634.07). All pavement marking locations shall be cleaned of all debris and deleterious
material by brooming and scraping as applicable.
The existing routes have pavement markings that have faded over time, the contractor shall be
responsible for placing new pavement markings in exact locations of previous stripe. Some areas
may not be delineated, the contractor shall mark these areas for approval with marking paint
prior to application of pavement markings. This shall be considered incidental to the placement
of the stripes.
Applicable Sections of FP-14 (Standard Specification for Construction of Roads and Bridges on
Federal Highway Projects) shall apply.
The Contractor shall record and invoice the actual field quantities placed at the of completion of
the work per each route including taxes. All routes shall have a separate invoice including NN
taxes. Note there are two separate bid forms, both forms must be filled out and included in the
bid packet.
A traffic control plan must be submitted two weeks prior to any pavement marking operations
for approval by NavajoDOT, a traffic control vehicle with truck warning lights, beacon arrows and
wet paint signs shall at a minimum be used until the pavement marking cures and is ready for
traffic.
Any pavement markings that do not meet the FP-14 specification shall be removed and replaced
at the contractor's expense. Any damage to the existing roadway or public traffic, etc., shall be
the repaired at the responsibility of the contractor.
The Contractor is responsible for obtaining a storge or yard for storing their equipment while on
the project site.
Certificates of Compliance for each delivery of paint and beads used shall be provided to
NavajoDOT.

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Arizona Davis Bacon wages shall apply to this project, contractor shall submit payrolls verifying
that correct wages are paid to employees.
-EXERPT FROM THE FP-14-
Section 634. - PERMANENT PAVEMENT MARKINGS
Description
634.01 This work consists of applying paint, markings, and markers on finished pavement.
Pavement markings are designated as follows:
Type A - Solventborne traffic paint with Type 1 glass beads;
Type B - Waterborne traffic paint with Type 1 glass beads;
Type C - High-build waterborne traffic paint with Type 1 and Type 3 glass beads;
Type D - Epoxy markings with Type 1 glass beads;
Type E - Epoxy markings with Type 1 and Type 3 glass beads;
Type H - Thermoplastic markings with Type 1 glass beads;
Type I - Thermoplastic markings with Type 1 and Type 3 glass beads;
Type J - Preformed pavement marking tape; or
Type K - Nonreflectorized markings.
Material
634.02 Conform to the MUTCD and the following Subsections:
Epoxy markings 718.11
Epoxy resin adhesives 718.17
Glass beads 718.14
Pavement markers 718.15
Preformed pavement marking tape 718.13
Solventborne traffic paint 718.09
Thermoplastic markings 718.12
Waterborne traffic paint 718.10

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Construction Requirements
634.03 General. Where existing and final pavement marking locations are identical, stake the limits
of existing pavement markings before beginning pavement work.
Submit manufacturer's MSDS and product data sheets at least 7 days before applying pavement
markings. A field demonstration may be required to verify the adequacy of the material.
Ship marking material in suitable containers plainly marked with the following information as
appropriate for the material being furnished:
(a) Manufacturer's name and address;
(b) Name of product;
(c) Lot and batch numbers;
(d) Color;
(e) Net mass and volume of contents;
(f) Date of manufacture;
(g) Date of expiration;
(h) Statement of contents (if mixing of components is required);
(i) Mixing proportions and instructions; and
(j) Safety information.
Establish marking patterns or locations according to the MUTCD, plans, or state requirements. In
curve widening areas, establish the edge line markings at the limits of the traveled way and the
centerline markings equal distance between the edge lines.
Remove loose particles, dirt, tar, grease, and other deleterious material from the surface to be marked.
Where markings are placed on rigid pavement less than 1-year old, clean the pavement of laitance
and curing compounds.
Remove temporary pavement markings the same day permanent pavement markings are applied.
Remove temporary and conflicting pavement markings according to Subsection 635.13 before
applying permanent pavement markings.

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Obtain approval before applying markings. Apply markings to a clean, dry surface, and according
to the manufacturer's recommendations. Produce markings that are clean-cut and uniform in
appearance by day and night.
Current state approved pavement marking material may be used, when approved by the CO. Submit
proof of compliance with state specifications.
Apply glass beads immediately following paint or markings application to ensure adhesion.
Protect markings from traffic until dry to a no-tracking condition. Remove tracking marks, spilled
marking material, markings in unauthorized areas, and defective markings.
634.04 Solventborne Traffic Paint (Type A). Apply paint when pavement and air temperatures are
at 35 degreesF (2 degreesC) and rising. Do not heat the paint above 120 degreesF (49 degreesC). Spray paint at a 15 mil
(0.38 millimeters) minimum wet film thickness or at a rate of 107 square feet per gallon (2.6 square
meters per liter).
Apply Type 1 glass beads on the paint at a rate of 6 to 8 pounds per gallon (0.72 to 0.96 kilograms
per liter) of paint.
On new asphalt pavements or new asphalt surface treatments, apply two applications of paint and
glass beads. Apply second application after first application is track free.
634.05 Waterborne Traffic Paint (Type B and Type C). Apply paint when pavement and air
temperatures are 50 degreesF (10 degreesC) and rising.
(a) Type B. Do not heat the paint above 120 degreesF (49 degreesC). Spray paint at a 15 mil (0.38 millimeters)
minimum wet film thickness or at a rate of 107 square feet per gallon (2.6 square meters per
liter).
Apply Type 1 glass beads on the paint at a rate of 6 to 8 pounds per gallon (0.72 to 0.96 kilograms
per liter) of paint.
On new asphalt pavements or new asphalt surface treatments, apply two coats.
(b) Type C. Spray paint at 25 mil (0.63 millimeters) minimum wet film thickness or at a rate of
71 square feet per gallon (1.7 square meters per liter).
Use two bead dispensers. Apply Type 3 glass beads on the paint at a rate of 6 to 8 pounds per
gallon (0.72 to 0.960 kilograms per liter) followed by Type 1 glass beads on the paint at a rate of
6 to 8 pounds per gallon (0.72 to 0.96 kilograms per liter) of paint.
634.06 Epoxy Markings (Types D and Type E). Apply epoxy when pavement and air temperatures
are 35 degreesF (2 degreesC) and rising. Heat components as specified by the manufacturer. Apply at a 25 mil
(0.63 millimeters) minimum dry film thickness or at a rate of 71 square feet per gallon (1.7 square
meters per liter).