RFP: 26-05-4164DB -ITB- NDOT-IT-Endpoint Modernization(2026)

BID NO: 26-05-4164DB - IT Endpoint Modernization (2026)
Opening Date: June 4, 2026 | Closing Date: June 16, 2026
Invitation to Bid
NDOT - IT Endpoint Modernization (2026)
SECTION 1 - OVERVIEW
A. General Information
a. The Navajo Division of Transportation (Navajo DOT) is requesting proposals for the NDOT
- Endpoint Modernization (2026).
The Invitation to Bid process will identify, evaluate and select qualified firm(s) based on
items submitted for proposal. The selected firm shall have all required items specified under
the Scope of Work.
b. Invitation to Bid (ITB) Packet - The instructions on the proposal preparation, required
documents, eligibility requirements and evaluation criteria are provided herein.
The ITB package may be obtained downloaded from the Navajo DOT website at
http://www.navajodot.org or from the Navajo OOC website https://nnooc.org/.
c. General Scope of Work (SOW) - The selected firm(s) shall provide the Navajo Nation with
the hardware and software listed below, including but not limited to the items specified.
* New IT Endpoint Systems.
d. Schedule of ITB Activities
Activity: Schedule:
1. Advertisement Period June 4, 2026
2. ITB Submittal Deadline June 16, 2026, 4pm MDT
3. Evaluation of ITB & Firm(s) June 17, 2026
4. Final Selection of Firm(s) June 18, 2026
e. Inquires - Navajo DOT will NOT accept or reply to any inquiries for this ITB.
f. Proposal Submittal Deadline - Proposal shall be electronically submitted to the following e-
mail address by June 16, 2026, by 4:00 PM (Mountain Daylight Savings Time):
Email: ebennallie@navajodot.org
LATE E-MAILED PROPOSALS WILL NOT BE ACCEPTED. Such proposals will be
un-rated, and firms submitting them will be considered non-responsive.
g. Addendum to the ITB - In the event it becomes necessary to revise any part of the ITB, Navajo
DOT shall issue a written addendum on the specifics of the change(s) and inform all
concerned via email or may be obtained downloaded from the Navajo DOT website at
http://www.navajodot.org or from the Navajo OOC website https://nnooc.org/.
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BID NO: 26-05-4164DB - IT Endpoint Modernization (2026)
Opening Date: June 4, 2026 | Closing Date: June 16, 2026
h. Rejection of Proposals - Navajo DOT reserves the right to reject any or all proposals and to
waive informalities in the proposals received whenever such rejection or waiver is in the best
interest of the Navajo Nation.
i. Proprietary Information - Any restriction on the use of data contained within any proposals
shall be clearly stated in the proposal. Each and every page that contains proprietary
information shall be stamped or imprinted "PROPRIETARY."
j. Ownership of Proposals - All material submitted with the ITB accepted for rating shall
become the property of Navajo DOT and not returned to the firm. Navajo DOT has the right
to use any or all information presented in the ITB subject to limitations outlined in paragraph
i, above. Disqualification or non-selection of a firm(s) or proposal(s) does not eliminate this
right.
k. Cost Incurred - Navajo DOT is not liable for any costs incurred by the firm(s) prior to issuance
of a Purchase Order.
l. Contractual Obligation - The contents of the proposal may become part of contractual
obligations of the Purchase Order. Failure of the firm to accept these obligations may result
in cancellation of the Purchase Order. No partial payments will be issued. Full payment will
be made upon delivery, installation (if applicable), and acceptance of all items specified in
the Purchase Order.
m. Evaluation Criteria - Proposals accepted for rating shall be evaluated based on the criteria and
100-point system set forth in Section 5 - Rating System on Evaluation Criteria.
n. Award of Purchase Order - Navajo DOT shall award the Purchase Order to the top-rated
firm. Upon selection, the firm will be notified, upon Navajo DOT acceptance of the proposed
bid and estimates (fee proposal, etc.) provided by the firm(s), a Purchase Order will be issued.
The contract shall be effective from the executed date of the Purchase Order between the
Navajo Nation and the firm.
o. Standard Contract - The Navajo Nation reserves the right to incorporate contract provisions
which are based on applicable requirements, such as, Navajo Nation Laws, Federal, State, and
local requirements, etc. into the purchasing documents; including provision of the Navajo
Business and Procurement Act, at 12 N.N.C. 1501et seq., and the Navajo Business
Opportunity Act, at 5 N.N.C. 201 et seq.
p. Taxes - All work, tangible items, and services provided within the territorial jurisdiction of
the Navajo Nation is subject to the six percent (6%) Navajo Sales Tax (24 N.N.C. 601 et
seq.).
q. Disclaimer - the Navajo Nation's acceptance or review of any proposal shall not guarantee the
execution of any contract, and the proposed contract shall be reviewed by all appropriate
departments through the 2 N.N.C. 164 review process, including the Navajo Nation
Department of Justice, for administrative and legal sufficiency, prior to execution by the
Navajo Nation. The Navajo Nation reserves the right to reject any proposed contract prior to
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BID NO: 26-05-4164DB - IT Endpoint Modernization (2026)
Opening Date: June 4, 2026 | Closing Date: June 16, 2026
execution, for improprieties in the procurement process or applicable Navajo Nation or
federal laws or regulations, or for failure to submit all requested documents or information
SECTION 2 - PROPOSAL REQUIREMENTS AND SELECTION
A. Proposal Submission
a. Proposal shall be submitted via electronically to email address below:
i. Email Address - ebennallie@navajodot.org
ii. The name of the firm submitting the Proposal shall be on the proposal. Please
include the firm's address.
b. Proposal Standards - The firm shall submit one (1) email. Appearance of the proposal is
important and professionalism in the proposal presentation should not be neglected. The
proposal standards are as follows:
i. The ITB proposal may not exceed 30 single-side pages (maximum 8 12" x 11")
with a minimum of 10 pt. type.
ii. Pages that have photos, charts, graphs and/or various informative visual
illustrations and/or exhibits will be counted toward the maximum number of
pages.
iii. The following information is not included in the 30-page limit: Cover Letter on
Company letterhead and Proposal Cost.
iv. Required Attachments are as follows listed in proposal for Compliance.
1. SAM.GOV ID (Entity ID or CAGE Number)
2. W9 (Rev March 2024)
3. Navajo Nation Debarment & Suspension Form
4. (3) Past References
B. Proposal Review Process
a. Receipt of Proposal will be verified on the due date specified via email date and time
received. Navajo DOT will screen and evaluate Proposals received in accordance with the
following criteria. Proposals which fail this check will be considered non-responsive and
will be unrated.
i. Proposal is received by the required deadline date and time.
ii. Proposal meets the proposal submission requirements set forth above under
Section 2, A.
C. Proposal Evaluation
a. Proposal shall be evaluated and rated in accordance with the criteria outlined in Section
4 - Proposal Content and Evaluation Criteria.
b. Navajo DOT will rate the Proposals based on specifications of items proposed and rank
will be determined as most responsive.
D. Award of Contract
a. The Navajo DOT will retain the services of the top rated and ranked firm. Upon selection,
the firm will be notified with a Notice of Intent Letter sent to the selected firm.
b. The Navajo DOT will issue a Notice of Intent to the firm upon execution of the
approved Purchase Order. Navajo DOT is not liable for any cost incurred by the firm
prior to issuance of a Purchase Order.
Navajo Division of Transportation P age | 3

BID NO: 26-05-4164DB - IT Endpoint Modernization (2026)
Opening Date: June 4, 2026 | Closing Date: June 16, 2026
SECTION 3 - Scope of Work
A. Description of Work
a. The selected firm shall provide the following listed items New and NOT USED nor
Refurbished.
Line
Description Quantity
Item
HP ZBook 8 G1i 16 Mobile Workstation PC with 5 Yr Warranty & Wolf Pro Security
1.0 15
MFG# C01CPUA#ABA
HP Z2 Tower G1i Desktop Workstation with 5 Yr Warranty & Wolf Pro Security
2.0 11
MFG# BP8M3UA#ABA
HP P34hc G4 WQHD USB-C Curved Monitor
3.0 54
MFG# 21Y56AA#ABA
Ricoh fi-8040 Compact Desktop Scanner + 3Yr Advance Exchange
4.0 27
MFG# PA03836-B005
Logitech MK850 Keyboard + Mouse Combo
5.0 27
MFG# 920-008219
Logitech Z207 Bluetooth Computer Speakers
6.0 27
MFG# 980-001294
APC Back-UPS Pro 1500VA
7.0 27
MFG# BN1500M2
Logitech Brio Webcam
8.0 27
MFG# 960-001105
Adobe Acrobat DC Pro (3Yr Subscription)
9.0 27
MFG# 65304520CA02A12
Logitech Zone Wired Headphones
10.0 5
MFG# 981-001008
Logitech Zone Vibe 100
11.0 5
MFG# 981-001008
Logitech Zone Vibe Wireless
12.0 5
MFG# 981-001008
Logitech G432 Headset
13.0 5
MFG# 981-001008
The firm shall provide a minimum five (5)-year extended warranty on all major hardware, laptop, desktop,
monitor, and scanners.
SECTION 4 - Proposal Content and Evaluation Criteria
A. Qualification of the Firm. Proposal shall specifically address and affirm the following:
a. Letter of Interest that indicates why your firm should be selected to provide the NDOT -
IT Endpoint Modernization to Navajo DOT.
B. Navajo Business Opportunity Act (NBOA)
a. The Navajo DOT will follow Navajo Business Opportunity Act, 5 N.N.C. 201 et seq;
Certified Navajo-owned business first opportunity to proposal on projects (purchase of
materials or professional service)
i. Priority #1 - 100% Navajo owned and controlled business entity
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BID NO: 26-05-4164DB - IT Endpoint Modernization (2026)
Opening Date: June 4, 2026 | Closing Date: June 16, 2026
ii. Priority #2 - Navajo businesses that are less than 100% owned and controlled but
have majority ownership and control (51%+)
iii. Other Indians that own and control all or a majority of the business activities
iv. Any tribally-owned and operated business entity
SECTION 5 - Rating System on Evaluation Criteria
A. Description of the components provided in Section 4 - Proposal Content and Evaluation
Criteria.
B. Each proposal will be evaluated and rated as follows:
COMPONENTS: SCORING:
A. Organization of ITB 10 Points
B. Letter of Transmittal 5 Points
C. Specifications of Submitted Services 70 Points
D. Three References 15 Points
Total Points 100 Points
It is the intent of Navajo DOT to score the firms according to the proposals submitted. Navajo
DOT reserves the right to conduct detailed interviews, either by telephone or in person, of firms, if
warranted.
### End of Invitation to Bid - ITB # 26-05-4164DB ###
Navajo Division of Transportation P age | 5

W-9
Request for Taxpayer
Form Identification Number and Certification Give form to the
(Rev. March 2024) requester. Do not
Department of the Treasury send to the IRS.
Go to www.irs.gov/FormW9 for instructions and the latest information.
Internal Revenue Service
Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.
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1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded
entity's name on line 2.)
2 Business name/disregarded entity name, if different from above.
3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only to
only one of the following seven boxes. certain entities, not individuals;
see instructions on page 3):
Individual/sole proprietor C corporation S corporation Partnership Trust/estate
LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . . . Exempt payee code (if any)
Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax
classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax
box for the tax classification of its owner. Compliance Act (FATCA) reporting
Other (see instructions) code (if any)
3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification,
(Applies to accounts maintained
and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check
outside the United States.)
this box if you have any foreign partners, owners, or beneficiaries. See instructions . . . . . . . . .
5 Address (number, street, and apt. or suite no.). See instructions. Requester's name and address (optional)
6 City, state, and ZIP code
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Social security number
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
- -
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
or
TIN, later.
Employer identification number
Note: If the account is in more than one name, see the instructions for line 1. See also What Name and
Number To Give the Requester for guidelines on whose number to enter. -
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Signature of
Here U.S. person Date
General Instructions New line 3b has been added to this form. A flow-through entity is
required to complete this line to indicate that it has direct or indirect
Section references are to the Internal Revenue Code unless otherwise foreign partners, owners, or beneficiaries when it provides the Form W-9
noted. to another flow-through entity in which it has an ownership interest. This
Future developments. For the latest information about developments change is intended to provide a flow-through entity with information
related to Form W-9 and its instructions, such as legislation enacted regarding the status of its indirect foreign partners, owners, or
after they were published, go to www.irs.gov/FormW9. beneficiaries, so that it can satisfy any applicable reporting
requirements. For example, a partnership that has any indirect foreign
What's New partners may be required to complete Schedules K-2 and K-3. See the
Partnership Instructions for Schedules K-2 and K-3 (Form 1065).
Line 3a has been modified to clarify how a disregarded entity completes
this line. An LLC that is a disregarded entity should check the Purpose of Form
appropriate box for the tax classification of its owner. Otherwise, it
An individual or entity (Form W-9 requester) who is required to file an
should check the "LLC" box and enter its appropriate tax classification.
information return with the IRS is giving you this form because they
Cat. No. 10231X Form W-9 (Rev. 3-2024)

NAVAJO NATION CERTIFICATION
Regarding Debarment, Suspension, and Contracting Eligibility
Consultant/Project Name Work Location
1. Applicant acknowledges, in accordance with the Navajo Nation Procurement Act, 12 N.N.C. 301-80, to the
best of its knowledge, Applicant, in either its present form or in any other identifiable capacity, that it has not:
a. been convicted in any jurisdiction for the commission of a criminal offense incident to obtaining, or
attempting to obtain, a public or private contract or subcontract, or in the performance of such Contract or
subcontract;
b. been convicted in any jurisdiction for embezzlement, theft, forgery, bribery, falsification or destruction of
records, receiving stolen property, or any other offense indicating a lack of business integrity or business
honesty which currently, seriously, and directly affects responsibility as a Navajo Nation Contractor;
c. been convicted in any jurisdiction under any antitrust statute arising out of the submission of offers;
d. violated contract provisions, such as having:
i. deliberately failed, without good cause, to perform in accordance with the purchase description or
within the time limit provided in the contract; or
ii. a record of failure to perform, or of unsatisfactory performance, with the terms of one or more
contracts; or
e. been determined to be ineligible to conduct business with the Navajo Nation under the Navajo Business
Opportunity Act, 12 N.N.C. 201-380;
f. submitted bad offers where such offers are lower than the expected price, or overstate the Applicant's
qualifications; and
g. engaged in any other cause so serious and compelling as to affect Applicant's responsibility as a Navajo
Nation Contractor, including debarment or suspension by another government.
2. Applicant certifies that the individual named below is authorized to represent Applicant for purposes of the
declarations in this certification, and that all such declarations are made on behalf of Applicant and all of its
owners, partners, officers, members, employees, officials, agents, or parties-in-interest;
3. Applicant acknowledges that, if the Navajo Nation determines this executed Certification is untrue or not
wholly accurate, the Navajo Nation shall have grounds terminate the contract award or contract and pursue
other legal remedies, at the Navajo Nation's discretion.
4. Applicant certifies that, to the best of its knowledge, it is eligible to do business with the Navajo Nation, in
its present form or in any other identifiable capacity, pursuant to 12 N.N.C. 1501-16 and 5 N.N.C.
201-380.
5. Applicant acknowledges that per 12 N.N.C. 1505, it will not be eligible to contract with the Navajo Nation
if deemed ineligible by the appropriate department or entity of the Navajo Nation which receives the
Applicant's request for consideration for a business opportunity.
Applicant Name Printed name individual signing on Applicant's behalf
Applicant Address Title of individual signing on Applicant's behalf
Applicant Address Signature of individual signing on Applicant's behalf
Applicant Address Date
NNDOJ10-25