RFP 24-002-15 Cure Violence: A Safer Shelby Community

Agency: Shelby County
State: Tennessee
Type of Government: State & Local
Posted Date: Feb 20, 2024
Due Date: Mar 20, 2024
Solicitation No: RFP 24-002-15
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Bid Title:
RFP 24-002-15 Cure Violence: A Safer Shelby Community
Category:
Health Department
Status:
Open

Publish Date:
Tuesday, February 20, 2024 - 10:00am
Close Date:
03/20/2024 - 4:00pm
Contact Person:
Carla Hayes
[X]

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Shelby County
Tennessee
Lee Harris, Mayor
Request for Proposal
Shelby County Government
Purchasing Department
160 N. Main Street, 5th Floor
Memphis, TN 38103
Issued: February 20, 2024
Due: March 20, 2024 no later than 4:00 P.M. (Central Standard Time)
RFP # 24-002-15
Cure Violence: A Safer Shelby Community
(Shelby County Health Department)
Grant Funded/No Goal
Shelby County Government is soliciting written proposals, on a competitive basis, from interested and
qualified companies to provide and contract with agencies to provide community evidence-based
violence intervention and prevention programs throughout Shelby County. Information regarding this
formal bid is located on the County’s website at www.shelbycountytn.gov. At the top of the home
page, click on the dropdown box under “Business”, and click on “Purchasing” and “Bids” to locate
the name of the above-described formal bid. Link: https://bids.shelbycountytn.gov/
IMPORTANT NOTES:
MANDATORY INFORMATION and FORMS To properly respond and prepare your
proposal response, please make sure you pay close attention to all mandatory
information/forms requested, including signing and attaching all forms as required. This bid
clearly documents and outlines the format and what information is required at the time of
proposal submission.
COMPLETED EXCEL FILE Vendor to answer directly in the scorecard (Excel file) all
information requested (minimum requirements and department-specific requirements). The
Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendor to
enter their information only where yellow cells, are on those two (2) yellow tabs. Vendor to
submit with your proposal (both Printed and Digital formats). The Excel files must be submitted
on two (2) separate USB devices.
No M/WBE goal will be applied to this project.
Sincerely,
Signed Original on File
Carla Hayes, Buyer
Shelby County Government
Purchasing Department
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TABLE OF CONTENTS
I. INTRODUCTION
II. MINIMUM PROPOSER REQUIREMENTS
III. CORRESPONDENCE & QUESTIONS
IV. PROPOSAL SUBMISSION DEADLINE
V. PROPOSAL TIMELINE
VI. PROPOSAL CONDITIONS
VII. GENERAL REQUIREMENTS AND INFORMATION
VIII. AWARD OF CONTRACT
IX. PURPOSE / SCOPE OF WORK
X. CONTRACT REQUIREMENTS
XI. PROPOSAL SUBMISSION
XII. PROPOSAL EVALUATION AND SELECTION
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I. INTRODUCTION
Shelby County Government, (the “County”), is soliciting proposals from interested and
qualified Vendors to provide community evidenced-based violence intervention and
prevention programs in order to prevent and reduce violent crimes in Shelby County. (the
“Goods and/or Services”). There will be five (5) successful subrecipients awarded and invited
to enter a contractual relationship with Shelby County Health Departnent. This Request for
Proposal (“RFP”) is being released to invite interested and qualified Vendors to prepare and
submit proposals in accordance with instructions provided where the successful proposer(s)
will be selected and invited to enter into a contractual relationship with Shelby County for the
Goods and/or Services outlined in this RFP, and per proposal(s) received.
In this RFP, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are
used interchangeably unless the context indicates otherwise.
All specifications are part of this bid and general terms and conditions (as outlined in the
Terms of this bid). They shall become a part of and be included in any contract/purchase
order/systems contract resulting from any award.
These specifications are not intentionally written to favor any one manufacturer or service
provider and are only for the purpose of indicating generally the type of work required of said
bid. Any responsible Bidder who considers these specifications to be of a non-competitive
nature should immediately contact the Administrator of Purchasing.
II. MINIMUM PROPOSER REQUIREMENTS
In order to be considered as “responsive”, all Proposers must answer and provide
justifications for ALL below minimal requirements.
The information requested below is to be answered directly in the scorecard
Excel file by all Vendors and submitted as part of your proposal (both Printed
and Digital formats).
1. Provide all appropriate Licenses and Certifications required in the State of Tennessee
to provide the goods and/or perform the Services required. Provide a copy of your
current Shelby County Business License (if the business is located in Shelby County,
TN).
2. Must provide active Equal Opportunity Compliance (EOC) number(s) and Vendor
number, or your applications are “in” the EOC system and the Purchasing system for
processing (refer to details outlined below) please list all your Shelby County EOC
active numbers.
3. Adherence to all provisions of Title VI requirements please attest, and provide
proof/documentation if necessary.
4. Independent Vendors (sole proprietors) must adhere to State of Tennessee Public
Chapter No. 436, known as the “Tennessee Lawful Employment Act” (the effective
4
date of 01/01/12) please provide proof and documentation of employment eligibility
(driver’s license…); Otherwise, mention you are NOT an Independent Vendors (sole
proprietors).
5. FORM - Drug-Free Workplace Affidavit must be completed, signed, and notarized
with your bid/proposal even if less than 5 employees.
6. Must attest to a minimum of two (2) years of experience providing the goods and/or
performing the services described in this bid.
7. Must provide verification of a 501c (3) status by the Internal Revenue Service.
8. Must attest that the organization is fiscally solvent.
9. Must attest that the organization is currently not the subject of any adversarial
litigation.
Shelby County EOC and Vendor numbers
As a part of doing business with Shelby County Government (SCG), each individual, company
or organization is required to have active EOC and Vendor numbers before starting to provide
goods/services to SCG.
To obtain an SCG Equal Opportunity Compliance (EOC) number (as well as an
MBE or WBE number, if applicable) and the SCG Vendor number, please submit
an online application, as described below. The EOC and Vendor applications are
combined.
Online Application Process
Go to: https://apps.shelbycountytn.gov/EOCPublic/
Complete and submit the application online only.
Note: Prior to accessing the application, please read the application instructions
in its entirety to make sure that you completely understand all of the information
that will be required on the application.
Upon receiving the EOC number, the application will be forwarded to the Purchasing
Department for processing. You will receive your Vendor number via email.
Applicants who have an unexpired EOC number and only need a Vendor number will be
directed accordingly once they access the link.
Should any further assistance be needed, contact the EOC office directly. EOC office hours are
from 8:00 a.m. to 4:30 p.m. Monday through Friday.
Shelby County Government
160 N. Main
2nd Floor Equal Opportunity Compliance (EOC)
Memphis, TN 38103
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