RFP 2025-20 - CROSS CONNECTION CONTROL PROGRAM COORDINATOR

Agency:	City of Imperial
State:	California
Type of Government:	State & Local
NAICS Category:	541690 - Other Scientific and Technical Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Dec 4, 2025
Due Date:	Dec 22, 2025
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NOTICE IS HEREBY GIVEN that the City of Imperial will receive up to, but no later than 4:00 pm, December 22, 2025, PROPOSALS for negotiation and award of a contract concerning this RFP.

To be considered, proposals shall be prepared according to the instructions contained in the RFP and submitted via email to jguerrero@imperial.ca.gov(link sends email) . The email subject shall read:

“Proposal for Cross-Connection Control Program Coordinator

Proposed Calendar of Events

RFP issued	December 3, 2025
Deadline for the City to receive written questions	December 10, 2025, 4:00 pm PST
RFP Due Date	December 22, 2025, 4:00 pm PST
Estimated Respondent Award	January 2026

AVAILABLE DOCUMENTATION

RFP2025-20 CROSS CONNECTION CONTROL PROGRAM COORDINATOR

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REQUEST FOR PROPOSALS (RFP)

FOR

CROSS-CONNECTION CONTROL PROGRAM

COORDINATOR

RFP 2025-20

City of Imperial

Public Services Department

420 S. Imperial Ave

Imperial, CA 92251

(760) 355-2155 | Cityofimperial.org

KEY RFP DATES (Subject to Change):

Issue Date: December 3, 2025

Deadline for Questions: December 10, 2025, at 4:00 p.m

Proposal Due Date: December 22, 2025, at 4:00 p.m.

PROPOSALS MUST BE SUBMITTED ON THE SPECIFIED DATE AND TIME. THE CITY WILL NOT CONSIDER

PROPOSALS RECEIVED AFTER THE DUE DATE. AN AMENDMENT IS CONSIDERED A NEW PROPOSAL

AND WILL NOT BE ACCEPTED AFTER THE SPECIFIED DATE AND TIME.

TABLE OF CONTENTS

I. Introduction

II. Purpose and Background

III. Project Posting and Scheduling

IV. Scope of Services

V. Responsibility of City

VI. Submission Requirements

VII. Selection Criteria

VIII. Selection Process

IX. Submission Deadline

X. Request for Additional Information

XI. Payment to Consultant

XII. Termination for Convenience of the City

XIII. Independent Contractor

XIV. General Conditions

XV. Prevailing Wages

XVI. Closing Items

EXHIBITS

A – PROPOSAL/ADDENDA ACKNOWLEDGEMENT FORM

B – SAMPLE PROFESSIONAL SERVICES AGREEMENT

C – INSURANCE REQUIREMENTS

Page 2 of 13

Page

I. INTRODUCTION

The City of Imperial, California (the “City”, “Imperial”), is located in the heart of most urbanized

portions of Imperial County, California, between the cities of Brawley (to the North) and El Centro (to

the South). Imperial was created by the Imperial Land Company and was named by George Chaffey.

The City was plotted in 1902 for home and commercial businesses. Over the years, it became the location

for the home of the Imperial Irrigation District (IID), the California Mid-Winter Fair, and the Imperial

County airport (IPL).

The City of Imperial was incorporated as a City on July 12, 1904. It is a General Law City that operates

under a Council-Manager form of government. The City of Imperial is committed to promoting and

providing for the safety, health, and welfare of its citizens and business community.

The population of the City of Imperial, as of January 2024, is 22,141(CA Department of Finance).

Imperial is a full-service city and encompasses an area of 6.29 square miles.

II. PURPOSE AND BACKGROUND

The City of Imperial (“City”) is requesting proposals from qualified and experienced consultants to

provide Cross-Connection Control Program Coordinator services.

The Cross-Connection Control Policy Handbook (CCCPH) took effect July 1, 2024. All public water

systems in California are required to have a certified Cross-Connection Control Specialist coordinate

their cross-connection control program. The requirement is part of the updated CCCPH, which mandates

that all public water systems must have a cross-connection control specialist as a part of their team to

ensure compliance with the new standards and regulations.

Qualified entities are invited to submit written proposals for consideration in accordance with this

request.

The successful Consultant(s) will be required to enter into an agreement with the city, which will include

the requirements of this RFP, as well as other requirements to be specified at a later date. The anticipated

duration of the agreement will be for three (3) years. By submitting a proposal, the Consultant agrees to

all of the terms of this RFP.

Compensation for the on-call, agreements shall be handled through task orders and will be financed

through project specific sources. Note, there is no expectation or guarantee of a total contract amount.

The contract will be regulated according to the provisions of all federal, state and local laws and

ordinances that are applicable. This includes compliance with prevailing wage rates and their payment

in accordance with California Labor Code, Section 1774. All Service Providers and sub-consultant(s)

shall pay all workers not less than the general prevailing rate of per diem wages and the general

prevailing rate for holiday and overtime work as determined by the Director of the Department of

Industrial Relations, State of California, for the type of work performed and the locality in which the

work is to be performed, pursuant to Sections 1770 et seq. of the California Labor Code. Prevailing wage

rates are available on the Internet at: <http://www.dir.ca.gov>. All Service Providers and sub-

consultant(s) shall comply with the registration and qualification requirements pursuant to Sections

1725.5 and 1771.1 of the California Labor Code.

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III. PROJECT POSTING AND SCHEDULING

This RFP is posted at the City of Imperial website at the following address: https://cityofimperial.org/

under “Connect > Departments > Public Services > Related Pages > RFP & BID”. Consultants wishing

to propose in response to this RFP must obtain this document from our website. Due to the fact that

anyone can download the RFP and the City has no method for tracking the distribution, the City is not

able to maintain a list of potential consultants and/or proposers and cannot provide individual notification

of amendments or addenda to this RFP.

The City will therefore post any addenda to the RFP on the above-mentioned website. All consultants

shall refer to the website to verify all addenda that have been issued and that they have acknowledged

all such addenda in their proposal.

PROPOSED SCHEDULE OF EVENTS

EVENT

Issue Request for Proposal

Last Day for Request(s) for Clarification

must be submitted in writing

Proposal Due

Consultant Selection

City Awards Contract(s)

DATE

December 3, 2025

December 10, 2025, 4:00 p.m. PST

December 22, 2025, 4:00 p.m. PST

January 2026

IV. SCOPE OF SERVICES

The consultant will be certified in the State of California, in good standing, as a certified Cross-

Connection Control Specialist.

Project tasks shall include, but are not necessarily limited to, those items noted below. If the consultant

feels that additional tasks are warranted, they must be clearly identified in the consultant’s

proposal.

1. Oversee all aspects of the CCCP to ensure regulatory compliance

2. Manage documentation, testing records, and inventory tracking

3. Coordinate with certified testers, property owners, and contractors

4. Respond to contamination emergencies

5. Serve as the primary CCCP contact for staff and agencies

6. All services shall be performed in accordance with applicable local, State, Federal, and City

regulations and ordinances.

V. RESPONSIBILITIES OF THE CITY

1. The city will provide staff to complete the day-to-day tasks. Staff will fulfill the program's labor

requirements.

2. The City will pay an agreed-upon amount, normally within 30 days after receipt of an invoice.

Page 4 of 13

3. The City will not provide dedicated workplace facilities, but upon request will provide a

conference room for meetings with the Department, consultant, and other appropriate agencies.

4. The City reserves the right to perform any portion of the scope of work by City personnel or

other consultants should the City determine it would be in the best interest of the City to do so.

VI. SUBMISSION REQUIREMENTS

Proposals and all other information and documents submitted in response to this RFP are subject to the

California Public Records Act, which generally mandates the disclosure of documents in the possession

of the City upon the request of any person, unless the content of the document falls within a specific

exemption category.

The proposal must be submitted by email, containing the following elements:

• Proposers must email a PDF copy of their proposal on or before the due date and time for review

at: jguerrero@imperial.ca.gov

• Include resumes for proposed personnel and their certifications/licenses

• Proposals should be as concise as possible and specific to this project.

WRITTEN PROPOSAL

The Proposal shall consist of the following sections:

1. Include EXHIBIT A, fully executed.

2. Key personnel. List qualifications of personnel with resumes and a breakdown of responsibilities.

The Firm’s project manager, who will be responsible for planning, coordinating, and conducting

the majority of the work, must be identified and committed to the project. The City must approve

changes to key personnel committed to work on the project, subsequent to the award of the

contract. Resumes must be submitted for key personnel who will be assigned to this project.

3. A narrative briefly describing the proposed approach using general descriptions for the activities.

4. A list of proposed sub-consultants, sub-contractors, suppliers, and manufacturers, including their

qualifications pertinent to this project.

5. A Fee Schedule of the Consultant’s Hourly / Standard Rates (inclusive of reimbursement costs

for mileage, printing, telephone, photographs, postage, and delivery)The Consultant shall

provide a “Payment Schedule” indicating the not-to-exceed monthly fee, to include up to 16

hours of onsite support and up to 10 hours of remote assistance. Include hourly rates for

additional as-needed onsite hours (if requested by the city in writing).

6. Evidence of compliance with City insurance requirements (Certificate of Insurance)

7. Exceptions and Deviations. Contractor shall state any exceptions or deviations from the

requirements of this RFP, segregating “technical” exceptions from “contractual” exceptions.

Where the Consultant wishes to propose alternative approaches to meeting the City’s technical

or contractual requirements, these shall be thoroughly explained. If no contractual exceptions are

noted, Consultant will be deemed to have no objection to the contract requirements as set forth

in EXHIBIT B, “Sample Professional Services Agreement.”

8. Acknowledgement of receipt of all addenda, if any.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP 2025-20 - CROSS CONNECTION CONTROL PROGRAM COORDINATOR

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