RFP 2026-12 Courthouse Restoration

ITB 2026-12 Courthouse
Restoration
INSTRUCTIONS TO BIDDERS
Proposers interested in the Work are instructed to submit three (3) original hard copies
and one (1) electronic copy (non-returnable USB flash drive) of its complete Bid in
accordance with this ITB, no later than July 30, 2026 @ 3:00 P.M., Eastern Time unless
otherwise changed through an addendum to this ITB, to the County Manager's Office at
450 W Walnut St., Monticello, FL 32344. Proposals received after this date and time will
not be considered and shall be returned unopened.
All Bids and all attachments must be bound and delivered SEALED to the County at the
address shown below no later than the time and date set for receipt of Bids. Deliver OR
mail the Bid in a sealed envelope/package to:
JEFFERSON COUNTY MANAGER'S OFFICE
ATTN: ITB # 2026-12
JENNY TUTEN
450 W WALNUT ST
MONTICELLO, FL 32344
The front lower left corner of each SEALED envelope/package shall contain the following
information for proper identification:
ITB # 2026-12
Attention: JENNY TUTEN
DUE NO LATER THAN: July 30, 2026 @ 3:00 P.M.
1. Include name and address of Bidder on each sealed envelope/package.
2. If Bid is contained in multiple packages, number each sealed package sequentially, i.e.,
"1 of 3", "2 of 3", "3 of 3".
Bidders shall construct its Bid in the following format. Required forms can also be
provided in Microsoft Word format, upon request. Please contact the County Manager's
Office: (850) 342-0287 or email jtuten@jeffersoncountyfl.gov.
PROPOSAL TRANSMITTAL FORM ON THE FIRMS LETTERHEAD (Bid Proposal Form 1)
All signatures must be by an individual with authority to legally bind the Bidder,
witnessed, and corporate and/or notary seal (as applicable.) If the individual signing the
Proposal Transmittal Form does not have apparent authority to legally bind the Bidder,
attach documentation demonstrating such authority. The corporate or mailing address
must match the company information as it is listed on the Florida Department of State
Division of Corporations. Attach a copy of the webpage(s) from http://www.sunbiz.org
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ITB 2026-12 Courthouse
Restoration
as certification of this required information. Verify that all addenda and tax identification
INSTRUCTIONS TO BIDDERS
number have been provided.
BID PROPOSAL, BASIS OF BID AND BID BOND (Bid Proposal Form 2)
The Basis of Bid form is included with the Bidding Documents. Additional copies may be
obtained from the Procurement Office. All blanks on the Bid form shall be completed in
ink and the Bid signed in ink. Erasures or alterations shall be initialed in ink by the person
signing the Bid From. A Bid price shall be indicated for each Bid item, and unit price item
listed therein, or the words "No Bid," "No Change," or "Not Applicable" entered. In the
event of multiplication/addition error(s), the unit price shall prevail. Prices written in
words shall prevail over figures where applicable. All bids will be reviewed mathematically
and corrected, if necessary, using these standards, prior to further evaluation.
REQUIRED FORMS, DOCUMENTS AND CERTIFICATIONS (Bid Forms 3 through 5)
The following forms must be fully filled out and signed by a person with authority to bind
the Bidder:
Bid Proposal Form 1: Proposal Transmittal Form
Bid Proposal Form 2: Basis of Bid
Bid Proposal Form 3: List of Proposed Subcontractors
Bid Proposal Form 4: Comments on Proposed Contract
Bid Proposal Form 5: Qualification Questionnaire
Bid Proposal Form 6: Indemnification and Hold
Harmless
Bid Proposal Form 7: Sworn Statement
Bid Proposal Form 8: Equal Opportunity Action
Statement
Big Proposal Form 9: Drug Free Workforce
Certification
Bid Proposal Form 10: Disclosure Statement Conflict of
Interest Disclosure
Bid Proposal Form 11: Non-Collusion Affidavit
Bid Proposal Form 12: Ethics Clause
Bid Proposal Form 13: Cert regarding Debarment,
suspension, and other matters
Bid Proposal Form 14: E-Verify
Bid Proposal Form 15: Required Policy Endorsements
and Documentation
Bid Proposal Form 16: Cert regarding Lobbying
Bid Proposal Form 17: Bid Bond
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