RFP# 40-27 Counseling to Non_Public Schools RFP 2026-2027 SY

EAST ORANGE BOARD OF EDUCATION
EAST ORANGE, NEW JERSEY 07017
REQUEST FOR PROPOSAL
(RFP)
COUNSELING TO NON-PUBLIC SCHOOLS
2026-2027 SY
RFP 40-27
Rochelle Gabriel
Qualified Purchasing Agent
Submission Date:
Tuesday, May 26, 2026
2:00 p.m.
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EAST ORANGE BOARD OF EDUCATION
EAST ORANGE, NEW JERSEY 07017
Legal Advertisement
Request for Proposals
The East Orange Board of Education hereby advertises for competitive proposals for
RFP 40-27 COUNSELING TO NON-PUBLIC SCHOOLS 2026-2027 SY
All necessary RFP specifications and proposal forms may be secured upon written request to:
Rochelle Gabriel
Qualified Purchasing Agent
East Orange Board of Education
199 4th Avenue
East Orange, New Jersey 07017
Email: rochelle.gabriel@eastorange.k12.nj.us
RFPs must be submitted in a sealed envelope and delivered to the Office of the School Business
Administrator/ Board Secretary of East Orange Board of Education, on or before the date and time
indicated below. The envelope is to bear the following information:
Title: COUNSELING TO NON-PUBLIC SCHOOLS 2026-2027 SY
RFP No.: RFP 40-27
Name and Address Respondent ________________________________________
RFP Due Date: Tuesday, May 26, 2026
RFP Deadline Time: 2:00 p.m.
The Board of Education shall not be responsible for the loss, non-delivery, late delivery or physical
condition of RFPs sent by mail or courier service.
All respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., and N.J.A.C.
17:27 et seq.
The Board of Education reserves the right to reject any proposals, pursuant to N.J.S.A. 18A:18A-2(s), (t),
(x), (y), N.J.S.A. 18A:18A-4(a-c), and N.J.S.A. 18A:18A-22, and to waive minor informalities or non-material
exceptions, that may be in the best interest of the Board.
Rochelle Gabriel
Qualified Purchasing Agent
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ETHICS IN PURCHASING
Statement to Vendors
SCHOOL DISTRICT RESPONSIBILITY
Recommendation of Purchases
It is the desire of the Board of Education to have all Board employees and officials practice exemplary
ethical behavior in the procurement of goods, materials, supplies, and services.
School district officials and employees who recommend purchases shall not extend any favoritism to
any vendor. Each recommended purchase should be based upon quality of the items, service, price,
delivery, and other applicable factors in full compliance with N.J.S.A. 18A:18A-1 et seq.
Solicitation/Receipt of Gifts - Prohibited
School district officials and employees are prohibited from soliciting and receiving funds, gifts, materials,
goods, services, favors, and any other items of value from vendors doing business with the Board of
Education or anyone proposing to do business with the Board.
VENDOR RESPONSIBILITY
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the Board of Education, shall neither pay,
offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift,
gratuity, or other thing of value of any kind to any official or employee of the Board of Education or to
any member of the official's or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of the
Board of Education, in any manner which might tend to impair the objectivity or independence of
judgment of said official or employee.
VENDOR CERTIFICATION
Vendors or potential vendors will be asked to certify that no official or employee of the Board of
Education or immediate family members are directly or indirectly interested in this request or have any
interest in any portions of profits thereof. The vendor participating in this request must be an
independent vendor and not an official or employee of the Board of Education.
Rochelle Gabriel
Qualified Purchasing Agent
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EAST ORANGE BOARD OF EDUCATION
REQUEST FOR PROPOSAL
GENERAL
SPECIFICATIONS
Rochelle Gabriel
Qualified Purchasing Agent
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EAST ORANGE BOARD OF EDUCATION
Request for Proposal (RFP)
Counseling to Non-Public Schools 2026-2027 SY
Instructions for Respondents
1. PROPOSALS ARE
TO BE SUBMITTED TO: Rochelle Gabriel
Qualified Purchasing Agent
East Orange Board of Education
199 4th Avenue
East Orange, New Jersey 07017
BY: 2:00 p.m. PREVAILING TIME ON: Tuesday, May 26, 2026
Proposals are to be submitted in a sealed envelope and may be submitted by mail, delivery service or in
person.
Proposals must be placed in a sealed envelope/package and clearly marked with the Counseling to Non-
Public Schools 2026-2027 SY on the front of the envelope/package. Proposals must be submitted in
duplicate on the submittal forms as provided, and in the manner designated. The Board requires one
original and one duplicate copy of the proposal package.
Envelope Label Information
All respondents are to clearly label the cover of the sealed envelope as follows:
Title: Counseling to Non-Public Schools 2026-2027 SY
RFP Number RFP 40-27
Name and Address Respondent
RFP Due Date: Tuesday, May 26, 2026
RFP Deadline Time: 2:00 p.m.
Failure to properly label the proposal envelope may lead to the rejection of the proposal!
The Board of Education does not accept electronic (e-mail) submission of bids or proposals at this time.
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2. AFFIRMATIVE ACTION-EQUAL EMPLOYMENT OPPORTUNITY IN PUBLIC SCHOOLS
Each company shall submit to the Board of Education, after notification of award, but prior to execution
of a goods and services contract, one of the following three documents:
* Appropriate evidence that the contractor is operating under an existing federally approved or
sanctioned affirmative action program;
* A certificate of Employee Information Report approval issued in accordance with N.J.A.C.17:27-4; or
* The successful bidder (respondent) shall complete an Employee Information Report, Form AA-302,
and submit it to the Division of Purchase and Property Contract Compliance and Audit Unit with a
check or money order for $150.00 made payable to the Treasurer, State of NJ and forward a copy of
the form and check/money order to the board of education. Upon submission and review by the
Division, the Report shall constitute evidence of compliance with the regulations.
Please note: A completed and signed Affirmative Action Questionnaire is requested with submission of
bid/proposal. However, the Board will accept in lieu of the Questionnaire, Affirmative Action Evidence in
the form of a current Certificate of Employee Information Report submitted with the bid/proposal.
If awarded a contract your company/firm will be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq., and the terms and conditions of the Mandatory Equal
Employment Opportunity Language-Exhibit A.
Sample Certificate of Employee Information Report
All respondents are requested to submit with their response, a copy of their firm's Certificate of
Employee Information Report. Failure to submit the Certificate or other required documents prior to
the execution or award of contract will result in the rejection of the bid/proposal.
3. ANTI-BULLYING BILL OF RIGHTS-REPORTING OF HARASSMENT, INTIMIDATION AND BULLYING
CONTRACTED SERVICE PROVIDER
When applicable, the contracted service provider shall comply with all applicable provisions of the New
Jersey Anti-Bullying Bill of Rights Act-N.J.S.A. 18A:37-13.1 et seq., all applicable code and regulations,
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and the Anti-Bullying Policy of the Board of Education. The district shall provide to the contracted service
provider a copy of the board's Anti-Bullying Policy.
In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or has
reliable information that a student has been subject to harassment, intimidation, or bullying shall
immediately report the incident to any school administrator or safe schools resource officer, or the
Assistant School Business Administrator/QPA.
4. ANTI-DISCRIMINATION PROVISIONS-N.J.S.A. 10:2-1
N.J.S.A. 10:2-1. Anti-discrimination provisions. Every contract for or on behalf of the State or any county
or municipality or other political subdivision of the State, or any agency of or authority created by any of
the foregoing, for the construction, alteration or repair of any public building or public work or for the
acquisition of materials, equipment, supplies or services shall contain provisions by which the contractor
agrees that:
a. In the hiring of persons for the performance of work under this contract or any subcontract
hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials,
equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting
on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin,
ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex,
discriminate against any person who is qualified and available to perform the work to which the
employment relates;
b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against
or intimidate any employee engaged in the performance of work under this contract or any subcontract
hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such
materials, equipment, supplies or services to be acquired under such contract, on account of race, creed,
color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual
orientation or sex;
c. There may be deducted from the amount payable to the contractor by the contracting public agency,
under this contract, a penalty of $50.00 for each person for each calendar day during which such person
is discriminated against or intimidated in violation of the provisions of the contract; and
d. This contract may be canceled or terminated by the contracting public agency, and all money due or
to become due hereunder may be forfeited, for any violation of this section of the contract occurring
after notice to the contractor from the contracting public agency of any prior violation of this section of
the contract.
No provision in this section shall be construed to prevent a board of education from designating that a
contract, subcontract or other means of procurement of goods, services, equipment or construction
shall be awarded to a small business enterprise, minority business enterprise or a women's business
enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).
5. AWARD OF CONTRACT; RESOLUTION; NUMBER OF DAYS
Any contract awarded under this process shall be made by resolution of the Board of Education. The
award must be made within sixty (60) days of the receipt of the proposals, however subject to extension
pursuant to N.J.S.A. 18A:18A-36 (a).
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6. BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)
Pursuant to N.J.S.A. 52:32-44, the Board of Education is prohibited from entering into a contract with an
entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be
named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division
of Revenue and Enterprise Services within the Department of the Treasury.
Request of the Board of Education
All bidders or companies providing responses for requested proposals, are requested to submit with
their response package a copy of their "New Jersey Business Registration Certificate" as issued by the
Department of Treasury of the State of New Jersey.
The Board reminds all respondents that failure to submit the New Jersey Business Registration
Certificate prior to the award of contract will result in the rejection of the proposal.
Subcontractors
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its
proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or other proposal shall provide proof of business registration to the
bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase
order, or other contracting document is awarded or authorized.
During the course of contract performance:
1. The contractor shall not enter into a contract with a subcontractor unless the subcontractor first
provides the contractor with a valid proof of business registration.
2. The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and
their addresses that may be updated from time to time.
3. The contractor and any subcontractor providing goods or performing services under the contract,
and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the
Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A.
54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions
in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be
filed online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the board, a complete
and accurate list of all subcontractors used and their addresses.
N.J.S.A. 54:49-4.1: Violations of Registration Requirements; Penalties.
A business organization that fails to provide a copy of a business registration as required pursuant to
section 1 of P.L.2001, c.134 (C.52:32-44 et al.) or subsection e. or f. of section 92 of P.L.1977, c.110
(C.5:12-92), or that provides false information of business registration under the requirements of either
of those sections, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000 for
each business registration copy not properly provided under a contract with a contracting agency or
under a casino service industry enterprise contract.
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7. CERTIFICATE (CONSENT) OF SURETY REQUIRED NOT REQUIRED
When required, each respondent shall submit with its proposal a certificate from a surety company
stating that the surety company will provide the contractor with a performance bond in an amount equal
to the amount of the contract (N.J.S.A. 18A:18A-25). Such surety company must be licensed and qualified
to do business in the State of New Jersey. The certificate (consent) of Surety, together with a power of
attorney, must be submitted with the proposal.
Failure to complete, submit or to sign the Certificate (consent) of Surety, when requested, shall be
cause for disqualification and rejection of proposal.
8. CONTRACTOR/VENDOR REQUIREMENTS-ACCESS AND MAINTENANCE OF RECORDS
Contractors/vendors doing business with the board of education are reminded of the following legal
requirements pertaining to the Office of the New Jersey State Comptroller:
A. Access to Relevant Documents and Information-N.J.S.A. 52:15C-14 (d)
Private vendors or other persons contracting with or receiving funds from a unit in the Executive branch
of State government, including an entity exercising executive branch authority, independent State
authority, public institution of higher education, or unit of local government or board of education shall
upon request by the State Comptroller provide the State Comptroller with prompt access to all relevant
documents and information as a condition of the contract and receipt of public monies. The State
Comptroller shall not disclose any document or information to which access is provided that is
confidential or proprietary.
If the State Comptroller finds that any person receiving funds from a unit in the Executive branch of
State government, including an entity exercising executive branch authority, independent State
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authority, public institution of higher education, or unit of local government or board of education
refuses to provide information upon the request of the State Comptroller, or otherwise impedes or fails
to cooperate with any audit or performance review, the State Comptroller may recommend to the
contracting unit that the person be subject to termination of their contract, or temporarily or
permanently debarred from contracting with the contracting unit.
B. Maintenance of Contract Records-N.J.A.C. 17:44-2.2
Relevant records of private vendors or other persons entering into contracts with covered entities are
subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).
The contractor/vendor to whom a contract has been awarded, shall maintain all documentation
related to products, transactions or services under this contract for a period of five years from the
date of final payment. Such records shall be made available to the New Jersey Office of the State
Comptroller upon request.
Board of Education Requirement
In addition to, and independent of, the requirements of N.J.S.A. 52:15C-14 (d) and N.J.A.C. 17:44-2.2, the
Contractor shall also maintain and make any or all books and records related to products transactions or
services rendered under this contract, available to the Board of Education upon request.
9. CRIMINAL HISTORY BACKGROUND CHECKS/DISCLOSURE OF INFORMATION
When required, pursuant to N.J.S.A. 18A:6-7.1, providers for the services of this contract, shall submit to
the school district prior to commencement of contract, evidence or proof that each employee assigned
to provide services and that comes in regular contact with students, has had a criminal history
background check, and furthermore, that said background check indicates that no criminal history
record information exists on file for that worker. Failure to provide a proof of criminal history
background check for any employee whose position involves regular contact with students, prior to
commencement of contact, may be cause for breach of contract.
If it is discovered during the course of the contract that an employee has a disqualifying criminal history
or the employee has not had a criminal history background check, that employee is to be removed from
the as a service provider immediately.
All contracted service providers shall comply with N.J.S.A. 18A:6-7.6 et seq., as it pertains to disclosure
of information from previous employers, and NJDOE Broadcast September 9, 2019, when applicable.
10. DEBARMENT, SUSPENSION, OR DISQUALIFICATION N.J.S.A. 52:32-44.1 (a), N.J.A.C. 17:19-1.1 et seq.
The Board of Education will not enter into a contract for work with any person, company or firm that is
on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List, or the
State of New Jersey Consolidated Debarment Report (www.state.nj.us/treasury/debarred). Pursuant to
N.J.S.A. 52:32-44.1 (a), any person that is debarred at the federal level from contracting with a federal
government agency shall be debarred from contracting for any public work in this State.
All respondents are required to submit a sworn statement indicating whether the entity listed on the
proposal form or any person employed by this entity, nor the person's affiliates are not debarred from
contracting with a federal government agency, nor debarred from contracting with the State of New
Jersey. The Board of Education will verify the certification by consulting
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