22-23-073 RFP Corporates Box Hanger

Agency:	City of Danville
State:	Virginia
Type of Government:	State & Local
Posted Date:	Mar 14, 2023
Due Date:	Mar 23, 2023
Solicitation No:	22-23-73 RFP
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Proposal No.:

Title:

REQUESTS FOR PROPOSAL S

RFP 22-23-073

Corporate Box hanger for Danville Regional Airport

Pre-Bid Meeting:

Last Day for

Questions:

Proposal Closing

Date:

Direct Bidding

Procedure

Inquiries to:

A Pre-Bid Meeting will be held

Thursday March 2,2023 at 10:00AM

Danville Regional Airport,

Eastern Conference Room

424 Airport Drive, Danville, Virginia 24540

By Noon on Thursday, March 9,2023

Carol Henley, Division Director of Purchasing

Phone: 434-799-6528, Option 3

E-Mail: purchasing@danvilleva.gov

Sealed Proposals shall be Accepted no later than

Thursday March 16, 2023, by 5:00PM

Mail or Hand-Deliver (RFP-22-23-073)

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Carol Henley, Director of Purchasing

(434) 799-6528 Option 3, purchasing@danvilleva.gov

TABLE OF CONTENTS

1.0

GENERAL CONDITIONS

2.0

CODE OF STANDARD

3.0

BACKGROUND

4.0

SCOPE OF SERVICES

5.0

CONTRACTOR’S RELATIONSHIP TO CITY

6.0

RESPONSIBILITIES OF THE CITY

7.0

SUPPLEMENTARY CLAUSES

8.0

EVALUATION PROCEDURE

9.0

AWARD PROCEDURES

10.0

PROPOSALS

The undersigned Proposer acknowledges receipt of the following Addenda, which have been

considered in the preparation of this Bid:

No.

Dated

No.

Dated

CONTRACTOR:

DATE:

ADDRESS:

PHONE:

FAX #:

Signature:

Title:

(Signed)

(Printed or Typed)

City of Danville Business License #

Federal Tax #:

Registered as a contractor under Chapter 175E, Section 4539(117), Code of Virginia as

amended by Chapter 404, Act of Assembly, 1944, Certificate No.

Virginia SCC registration No.

RFP-22-23-073

“Corporate/Box Hangar

for the Danville Regional Airport”

1.0 GENERAL CONDITIONS

1.1 INTENT

1.1

It is the intent of this RFP to secure a contractor to complete services as outlined

in Section 4.0, Scope of Services. This project requires interested companies to complete the

project within eight (8) months and submit a Bid Bond made payable to OWNER, in an amount

of five (5) percent of the Proposer’s maximum bid price,

1.2

DEADLINE

Sealed Proposals shall be submitted no later than

Thursday March 16, 2023

By 5:00PM

City of Danville Purchasing

Department 427 Patton Street

Room 304

1.3 GENERAL MEETING

All interested contractors are invited to attend a public meeting to be held at the

Danville Regional Airport,

Eastern Conference Room

424 Airport Drive,

Danville, Virginia 24540

10:00 A.M.

Thursday, March 2, 2023.

Representatives of the City will be on hand to answer any questions.

1.4 QUESTIONS

Any questions concerning this Request for Proposal should be directed to Carol

Henley, Division Director of Purchasing, at 434-799-6528, option 3

E-Mail: purchasing@danvilleva.gov

Last Day for Questions: Thursday March 9,2023 by 12:00PM

CODE COMPLIANCE

This procurement process is governed by the “PROCUREMENT CODE OF THE

CITY OF DANVILLE, VIRGINIA”. Copies of the Procurement Code may be

obtained by writing the City of Danville Purchasing Department, P.O. Box 3300,

Danville, Virginia 24543. The City does not discriminate against faith-based

organizations.

1.5 EQUAL OPPORTUNITY

During the performance of this contract, the Contractor agrees as follow:

1.5.1

The Contractor will not discriminate against any employee or applicant for

employment because of race, religion, color, sex or national origin, except

where religion, sex or national origin is a bona fide occupational qualification

reasonably necessary to the normal operation of the Contractor. The

Contractor also agrees to post in conspicuous place, available to employees

and applicants for employment, notices setting for the provisions for this

nondiscrimination clause.

1.5.2

The Contractor also shall not discriminate against any handicapped person in

violation of any state or federal law or regulation and shall also post in

conspicuous places, available to employees and applicants for employment,

notices setting forth the provisions of this additional nondiscrimination clause.

1.5.3 The Contractor in all solicitations or advertisements for employees placed by

or on behalf of the Contractor will state that such Contractor is an equal

opportunity employer.

1.5.4 Notices, advertisements, and solicitations placed in accordance with

federal law, rules or regulations shall be deemed sufficient for the purposes

of meeting the requirements of this section.

1.5.5 Will include the provisions of the foregoing paragraphs in every subcontract

or purchase order of $10,000 so that the provisions will be binding upon each

subcontractor or vendor.

1.6 CONFIDENTIAL INFORMATION

All proposals shall be held in confidence until award.

1.7 ELIGIBILITY

Proposals will only be accepted from contractors who are actively engaged in the

scope of services identified in this RFP.

No proposal will be accepted from, or contract awarded to any person, contractor or

corporation that is in arrears or is in default to the City upon any debt or contract, or

that is a defaulter, as surety or otherwise, upon any obligations to said City or had

failed to perform faithfully any previous contract with the City.

1.8 VERIFICATION

Offenders will fully inform themselves as to conditions, requirements, and

specifications before submitting their proposal. Failure to do so will be at the

offerors’ own risk and they cannot secure relief on plea of error. Neither law nor

regulations make allowance for error of omission or concession on the part of

offerors.

1.9 INCURRING COSTS

All costs incurred in the preparation and submission of proposals will be borne by the

offeror.

1.10 ECONOMY OF PREPARATION

Proposal documents must be prepared simply and economically, providing a

straightforward, concise delineation of capabilities proposed to satisfy the

requirements of the RFP. Unnecessarily elaborate brochures or other presentations

are not required. Completeness and clarity of content must be emphasized. All

brochures, presentation and items submitted in support of proposals will become part

of the Contract.

1.11 MODIFICATION OR WITHDRAWAL OF PROPOSALS

Proposals may be modified or withdrawn in person by an authorized representative

of the offeror or by written notice received at any time prior to the closing date and

time specified.

1.12 AMENDMENTS

In the event that an amendment to this solicitation is issued, all solicitation terms and

conditions will remain in effect unless they are specifically changed by the

amendment. Offerors must acknowledge receipt of such solicitation amendments, to

the place designated, and prior to the hour and date specified in the solicitation (as

amended) for receipt of offers.

OFFERS THAT DO NOT TIMELY ACKNOWLEDGE RECEIPT OF SOLICITATION

AMENDMENTS BY ONE OF THE FOLLOWING METHODS MAY BE REJECTED:

1.12.1 By returning one signed copy of the amendment.

1.12.2 By acknowledging receipt of the amendment on at least one signed copy

of the offer that is submitted.

1.12.3 By stating that the amendment is acknowledged in a signed letter that

refers to the solicitation and amendment numbers.

1.13 PROPOSALS BINDING SIXTY (60) DAYS

Unless otherwise specified all formal proposals submitted shall be binding for sixty

(60) calendar days following the closing date unless extended by mutual consent of

both parties.

1.14 PERMITS

The Contractor shall, at his own expense, secure any business or professional

licenses, permits or fees required by the City of Danville or Commonwealth of

Virginia.

Bid Number:	22-23-73 RFP
Bid Title:	22-23-073 RFP Corporates Box Hanger
Category:	Construction Services Bids
Status:	Open

22-23-073 RFP Corporates Box Hanger

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also