RFP-Contractor Services for Route 9A Landscape Maintenance Work

Hudson River Park Trust (the “Trust”) is pleased to invite you to submit a proposal in response to this Request for Proposals (“RFP”).

This summary of terms, deadlines and requirements specific to this RFP is set forth for your immediate reference and convenience only. It does not set forth all of the requirements of this RFP, but should be read in conjunction with the Requirements (Part II) of this RFP. You should review and become familiar with all parts of this RFP prior to submitting your proposal.

Specific Terms, Deadlines and Requirements:

The Services: Hudson River Park Trust seeks an experienced landscape maintenance service.

The Project Site: Route 9A median and buffer areas next to Route 9A bikeway adjacent to Hudson River Park.

Scope of Services: Landscape Maintenance Services (the “Services”), as more specifically described in the Scope of Services attached hereto as Exhibit A.

Minimum Experience Required: The contractor shall have at least 5 years of experience in the maintenance of major mixed herbaceous, shrub, and tree plantings, and irrigation repair and maintenance in private and/or public gardens.

Contract Information

Anticipated Contract Date: April 1, 2025

Anticipated Contract Term: 4 years

• Questions Regarding RFP : Potential proposers can send by email at the Email address below or by mail at the Recipient address below written questions/clarifications by February 13, 2025 at 3:00 PM. Answers to questions will be posted on the Trust website under the Bids and Business Opportunities link for the RFP at https://hudsonriverpark.org/about-us/bids-business-opportunities by February 18, 2025.
• Pre-Proposal Meeting : An optional pre-proposal meeting will be held on February 12, 2025 at 11:00 AM at the Main lobby at Pier 40, 353 West Street, New York, NY 10014. Please confirm your attendance to the Recipient’s E-mail address below.
• Proposal Submission Requirements

Electronic proposals shall be sent in two emails as follows:

• Email No. 1: for the Proposal Only : “Proposal for Route 9A Landscape Maintenance Work, Contract Number G7760, [Proposer’s Name]”
• Email No. 2 - for Prices Only : “Price Proposal for Route 9A Landscape Maintenance Work, Contract Number G7760, [Proposer’s Name]”

Proposals must be emailed to G7760RFP@hrpt.ny.gov by the Submission Deadline of February 27, 2025 at 3:00 PM.

• M/WBE and SDVOB Participation: While this RFP has no M/WBE or SDVOB Subcontractor Participation Goals, M/WBE and SDVOB firms are encouraged to submit a proposal to serve as the prime contractor. Further, the selected Contractor is encouraged to make good faith efforts to promote and assist in the participation of M/WBEs and SDVOBs on the contract for the provision of the services and materials as needed. The directory of New York State Certified M/WBEs can be found at https://ny.newnycontracts.com/. The directory of New York State Certified SDVOBs can be viewed at https://sdves.ogs.ny.gov/business-search .
• Selection Criteria the Trust will base its selection upon the following criteria:

40% The respondent’s experience in providing services similar to the Scope of Services described herein; the quality of the respondent’s management, reputation, and references; favorable history, if any, in contracting or doing business with New York State or New York City for similar services.

10% The respondent’s earliest committed project start date and time to complete the work described in the Scope of Services herein; the respondent’s commitment to agreed-upon schedules.

50% The proposed fee and cost schedules.