1412170846 (RFP) Continuing Engineering Services for Water Well Projects

Solicitation
For Participation in
Continuing Engineering Services for Water Well Projects
JEA
Jacksonville, FL
Solicitation Number 1412170846
Mandatory Pre-Response Meeting via Microsoft Teams on May 27, 2026, at 11:00AM
Meeting URL: https://teams.microsoft.com/meet/229004900406719?p=CMpmY5iwQycMiExrZf
Meeting ID: 229 004 900 406 719
Meeting Passcode: rr943an7
Dial In: 321-558-7338
Phone conference ID: 708 084 142#
Those planning to attend via Microsoft Teams should send contact information to: mcdomv@jea.com
, 48 hours prior to the Pre-Response Meeting to have contact information documented.
Responses are due on June 30, 2026, by 12:00 PM EST
All Responses shall be submitted through JEA's E-Procurement and Contract Management Portal
which is provided by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest.
Instructions on how to login to Zycus is provided below in this Solicitation. LATE RESPONSES
MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on the Due Date, via
Microsoft Teams at 2:00pm.
For more information please contact the JEA Buyer at:
Marline McDonald, mcdomv@jea.com, 904-760-6614

1.2) Scope of Work
The purpose of this solicitation for Continuing Engineering Services for Water Well Projects (this
"Solicitation") is to evaluate and select a vendor to provide the design, permitting, and services during
construction of new water production/augmentation wells to supply raw water to JEA's system using
the design-bid-build method. The Consultant team shall provide engineering, design, and services
during construction, as described herein, to support the development and implementation of the Well
Projects. The Scope of Services for these projects includes preliminary design, final detailed design,
opinion of construction cost, permitting support, engineering support during bidding, engineering
services during construction, and engineering services during startup of the wells as described in this
document. The projects are generally made up of, but are not limited to production wells,
augmentation wells, wellhead assemblies, raw water pipelines, electrical power and controls, access
driveways, security features, stormwater management features, SCADA system and well related
modifications/changes as described in this Solicitation (the "Work") and to determine the best method
for JEA to procure the Work with regards to pricing, quality, design, and workmanship.
A more detailed description of the Work is provided in the Scope of Services included as an Appendix
to this Solicitation.
1.3) Background
JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida
since 1895. In June 1997, JEA also assumed operation of the water and sewer system previously
managed by the city. JEA is located in Jacksonville, Florida, where we proudly serve an estimated
541,076 electric, 407,161, water and 30,460 reuse water customers. JEA is Florida's largest
community owned utility and the eighth largest municipal in the United States.
1.4) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to
this Solicitation to perform the Work. A complete copy of this Solicitation, the Technical
Specifications, forms and all other documents referenced in this Solicitation are on JEA's E-
Procurement and Contract Management Portal which is provided by Zycus Supplier Network which
can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions on how to login
to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this
Solicitation are the instructions for submitting a Response for this Solicitation. Section 2 of this
Solicitation contain the definitions and commercial contract terms associated with this procurement.
A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate
by reference this entire Solicitation and all associated Addenda. A sample of the JEA Contract can be
found on jea.com.
All documentation submitted with a Response must reference the Solicitation Title and Number stated
herein. All Responses must be made on the appropriate forms and formats as specified by this
Solicitation and uploaded to JEA's procurement platform.
All Responses should be delivered electronically to JEA via the Zycus platform. An automated,
detailed auditing system provides sealed Response integrity. Responses remain sealed on the platform
until the Close Date & Time (Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier
Network. Respondents are strongly encouraged to acquire log in credentials early as possible.
Additionally Respondents are encouraged to submit Responses early to ensure uploading process goes
smoothly. If Respondent is not able to submit its Response via Zycus, then please email the
Response to the JEA Buyer identified in the Section below titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE
RESPONSES MAY BE REJECTED.
1.5) Zycus Instructions
I. How to Log into Zycus
A. New Users - Zycus
1. New Users will need to register to login. Registration will require Company name, address, phone,
contact, title, phone and email address. Also, it is recommended users use Google Chrome to access
Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already
registered in Zycus. To find out if you are registered, try entering your email address in the New User
Registration screen. If you receive a message stating "Email ID already registered", log in as an
Existing User Log-in". If you don't know your password, enter your email address and click on
"Forgot Password".
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select "Existing User Log-in", the user may
navigate to the solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the
solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to
provide its acceptance of the of the Zycus iSource Terms & Conditions associated with the
work. Such Terms and Conditions may cover non-disclosure, safety, cyber security, Invitation for Bid
contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and
submitting a Response by selecting "Confirm Participation". JEA will then have a record indicating
the company intends to submit a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select
"Save". Note each section has a red, yellow, and green light code. Items will turn green once
completed. Yellow and red lights mean there is additional action required. Users may also note under
each tab; there are multiple questions to respond to scroll down the list to ensure all questions are
answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the
user will need to download. Additionally, Excel pricing tables may need to be uploaded once
completed to as part of the Response. Users can download the required attachments by selecting the
"Buyers Attachments" icon.
7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections
are completed and green lighted, the User may select "Submit Response".
8. Once the user selects "Submit Response", the user will receive a "Success" pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until
the Response Due Date and Time.
10. Zycus does not automatically transfer a pricing submission from the qualifying round into live
auction setting for award consideration. Each user shall manually re-submit its qualifying Response
into the live auction environment for consideration of award.
1.6) Questions
All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days
prior to the opening date. Questions received within five business days prior to the opening date may
not be answered.
1.7) Pre-Response Meeting
There will be a mandatory Pre-Response meeting associated with this Solicitation at the date and time
listed on the cover page of this Solicitation. All interested Respondents are required to attend the Pre-
Response meeting. Those planning to attend the Microsoft Teams may email their name and contact
information to the JEA Buyer listed herein at least 48 hours prior to the Pre-Response meeting to
facilitate roll call. A Respondent must only sign in representing one company, unless otherwise agreed
to by JEA in writing.
1.8) Opening of Responses
All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and
time indicated on the cover page of this Solicitation.
The details for the Microsoft Teams will be on jea.com at the following website:
https://www.jea.com approximately 48 hours before the Response opening.
At the opening of Responses, a JEA representative will publicly open each Response that was
received prior to the Date and Time, except for those Responses that have been properly withdrawn.
JEA has the right to waive irregularities or informalities in the Responses to the extent allowable
under applicable laws.
1.9) Alternate Provisions and Conditions
Terms and conditions found in Responses that are contrary to requirements found in this Solicitation,
including, but not limited to, the Contract terms and conditions contained in Section 2 of this
Solicitation and any requirements found in the Technical Specifications attached as an exhibit or
attachment to this Solicitation, will be rejected and are of no force and effect. However, JEA reserves
the right to negotiate different terms and conditions and requirements if JEA determines that such
terms and conditions and requirements are in the best interest of JEA.

1.10) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its
Response evaluated by JEA. Respondent must complete and submit the Minimum Qualification Form
provided in this Solicitation. Respondents that are working or have worked for JEA in the past 2 years
involving similar work must submit JEA as a reference. JEA reserves the right to ask for additional
back up documentation or additional reference projects to confirm the Respondent meets the
requirements stated below.
JEA may reject Responses from Respondents not meeting all of the following Minimum
Qualifications:
I. The Company must be listed on JEA's Qualified Proposers List (QPL) in the following
category: WE2 - Potable Water Production Wells as of the Proposal due date.
Visit https://www.jea.com/About/Procurement/Become_a_Vendor/ to learn how to
become approved.
Any Respondent whose contract with JEA was terminated for default within the last two years shall have
its Response rejected.
1.11) Number of Contracts to be Awarded
JEA intends to Award multiple Contracts for the Work. JEA reserves the right to Award up to three
(3) Contracts. However, JEA may Award more, or fewer contracts, if JEA determines that it is in its
best interest.
1.12) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a
certificate of insurance (COI) that is in compliance with amounts and requirements as indicated in this
Solicitation. Note that the COI shall specifically indicate JEA as additional insured on all required
insurance except Worker's Compensation and Professional Liability (if applicable). Furthermore,
waiver of subrogation must be provided for all required insurance in favor of JEA, including its board
members, officers, employees, agents, successors, and assigns.
1.13) Jacksonville Small and Emerging Business (JSEB) Participation Goal
JEA encourages the use of JSEB qualified firms; however, the Respondent is not required to utilize
JSEB firms to be awarded this Contract. It is at the Respondent's option as to whether it chooses to
subcontract to a JSEB firm. Each Task Order under this contract will be reviewed by the JEA Project
Manager and JEA JSEB Department for an appropriate JSEB requirement for the Task Order. The
Company providing a quote for a Task Order shall put forth a good faith effort to reach the JSEB
requirement set forth in the Task Order and submit a JEA JSEB Subcontractor form when submitting
a quote for a Task Order.
JSEB firms that qualify for this Contract are only those shown on the current City of Jacksonville
JSEB directory appearing at www.COJ.net. Certification of JSEB firms must come from the City of
Jacksonville. No other agency or organization is recognized for purposes of this Contract. In no case
shall the Respondent make changes to the JSEB firms listed in its Response, revise the JSEB Scope of
Work or amount of Work as stated in its Response without prior written notice to the JEA Contract
Administrator, and without subsequent receipt of written approval for the JEA Contract
Administrator. Any subcontractors of Respondent shall procure and maintain the insurance required of

Respondent hereunder during the life of the subcontracts. Subcontractors' insurance may either be by
separate coverage or by endorsement under insurance provided by Respondent.
Note: Any JSEB firms identified by Respondent for this Solicitation are considered "Subcontractors"
under the direct supervision of the Prime or General Contractor (herein referred to as Respondent in
this Solicitation). Respondents should show good faith efforts in providing assistance to JSEB firms in
the securing of Subcontractors' insurance requirements stated in this section. Respondent shall submit
subcontractors' Certificates of Insurance to JEA prior to allowing subcontractors to perform Work on
JEA's job sites.
All questions and correspondence concerning the JSEB program should be addressed to the following
contact:
Bill Hickey
Manager, Supplier Diversity Programs and Procurement Services
JEA
hickwj@jea.com or jsebprogram@jea.com
1.14) Basis of Award - Highest Evaluated
JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award
decision based solely upon the information submitted in the Responses. JEA may also choose to have
one or more Respondent make presentations to representatives of JEA. It is always in the best interest
of the Respondent to provide informative, concise, well-organized technical and business information
relative to the Work, in both the initial submittal of its Response and in any subsequent submittals.
Please note, JEA may reject Responses that request material changes or take exceptions to JEA
commercial terms and conditions.
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually
score the Responses using the evaluation matrix attached to this Solicitation. Using these scores, each
evaluator will rank the Responses using "1" for the Response receiving the highest number of points
from the matrix. Responses with an equal number of points will receive the same numerical ranking.
JEA will total the numerical rankings for each Response and consider the Response with the lowest
total to be the most highly qualified Response. Any tie will be broken using the total of the matrix
scores of all evaluators. If a tie persists, the tie will be broken in accordance with the JEA
Procurement Operational Procedures.
1.15) Evaluation Methodology for CCNA Engineering Services
JEA shall evaluate the Respondent's qualifications, rank the qualifications from all Respondents, and
negotiate a Contract for the Work in accordance with Florida Statute, Section 287.055, known as the
Consultants' Competitive Negotiation Act ("CCNA").
In evaluating the qualifications, JEA will not consider price, but may consider factors including, but
not limited to, the Respondent's professional personnel, past performance, whether the Respondent is
a Jacksonville Small and Emerging Business (JSEB); recent, current and projected workloads of the
Respondent, and volume of work previously awarded to each Respondent by JEA. JEA may also
request interviews or presentations from the Responders during its selection. Interviews or
presentations, if any, will be evaluated and up to twenty-five (25) points will be added to the
Respondents written Response evaluation score.

After approving the rankings of all the Respondents, JEA will enter into negotiations with the best
ranked Respondent. During negotiations, JEA will consider detailed information regarding the
Respondent's hourly rates, and scope of the Contract.
If JEA and the Company are unable to negotiate a satisfactory Contract, JEA will formally terminate
the negotiations with the Respondent and undertake negotiations with the next ranked Respondent.
JEA will Award the Contract to the highest-ranking qualified Respondent that successfully completes
Contract negotiations with JEA.
1.16) Selection Criteria
The following criteria will be used by JEA to evaluate and rank Responses from Respondents who
meet the Minimum Qualifications specified in this Solicitation.
1.17) Professional Staff Experience
Maximum score for this criterion is: 25 POINTS
A. Team Members
The Respondent shall provide four (4) resumes of the professional staff to be assigned to perform the
Work. The resumes provided shall identify the Engineer of Record and Hydrogeologist and two other
team members as determined by the proposer (collectively, the "Team Members"). Primary positions
(as shown in the attached Evaluation Matrix) shall only serve in one (1) primary role.
Note, the Engineer of Record must be from the company submitting the Proposal and not a
Subcontractor. Persons whose resumes are submitted as a Team Member must actually perform the
Work unless Respondent receives prior approval by the JEA Project Manager. Finally, if Respondent
submits a resume of a Subcontractor that is employed by a JSEB firm, please note this on the resume.
At a minimum, each resume shall present the Team Member's name, title, years of service with
company, applicable professional registrations, education, and work experience. Resumes shall also
identify any specialty or technical process expertise. Resumes shall be no more than two (2) pages in
length, single sided, and on 8.5" by 11" sized paper. If more than two pages are submitted, only the
information contained on the first two pages will be evaluated by JEA. No more than four (4) resumes
will be evaluated.
B. Organizational Chart
Finally, Respondent shall provide an organizational chart delineating company's personnel
responsibilities and functions associated with the Work. If applicable, this chart shall also delineate
any responsibilities and functions of subcontractor(s) and/or JSEB firm(s).
1.18) Design Approach and Workplan (CCNA)
Maximum score for this criterion is: 40 POINTS
Respondent shall provide an explanation of how it typically manages its engagements to realize
project budgetary goals, timetables and quality control objectives. Respondent shall explain, for this
specific Scope of Work, how it intends to meet the budgetary goals, timetables and quality criteria
established herein. Consideration shall be given for cost effectiveness of potential solution(s),
creativity and innovation of proposed solutions and comprehensive utilization of proposed personnel
to meet the deliverables.
Respondent shall also provide a project schedule. Additionally, the project schedule must demonstrate
the utilization of any Subcontractors.

Provide the approach the Proposer will use to complete the design in relation to the Well Design
Continuing Contract Scope. Be sure to include the following points:
* Site design
* Hydrogeology
* Well head design approach
* Raw water main design approach
* Quality Control
* Value Engineering
* Innovation
Respondents' response above should be limited to no more than ten (10) pages, 1-sided, single-
space, on 8.5 x 11 sized paper. Please use your own form for this Section. Responses that are
longer than ten (10) pages will not be evaluated after page ten (10). The project schedule may be
on 11 x 17 sized paper and is not included in the ten (10) page limit.
1.19) Company Experience (CCNA)
Maximum score for this criterion is: 30 POINTS
Respondents that are working or have worked for JEA in the past 2 years involving similar work must
submit JEA as a reference.
Respondent shall provide the following:
I. Provide past company and Project Team experience that can demonstrate successful engineering in
relation to the Well Design Continuing Contract Scope.
I. Submit a summary of two (2) well design projects of 12" or greater diameter completed
within the past 5 years.
II. Respondent should Provide unique characteristics the Proposer has that will allow them to
complete the design tasks.
III. Respondents should describe any working relationship with subcontractors that will be
used for this project.
Respondent's response to above should be limited to no more than eight (8) pages, 1-sided, single-
spaced, on 8.5 x 11 sized paper. Please use your own form for this Section. Responses that are longer
than eight (8) pages will not be evaluated after page eight (8).
1.20) Use of Jacksonville Small and Emerging Business (JSEB) Program Business
Maximum Score: 5 Points
Respondent shall indicate (Yes or No) whether the Respondent is certified as a Jacksonville Small and
Emerging Business Program (a "JSEB") as defined by Jacksonville Ordinance 2004-602; Chapter
126, Part 6A and 6B. Respondent shall also indicate whether it intends to subcontract any services to
JSEB certified firms. Points in this category will be assigned as follows:
If Respondent is not a certified JSEB, the Respondent must list any JSEB certified subcontractors on
the Subcontractor Bid Form that it intends to utilize in the performance of this Work. The listing
should include names of the JSEBs, the scope of work the JSEBs will provide, and the percentage

dollar amount of the work being subcontracted. Points will be awarded based on the amount of work
that will be conducted by JSEB firms.
The points will be awarded as follows:
I. Respondent is a JSEB = 5 pts.
Respondent is not a JSEB but will subcontract Work to JSEBs:
Non-JSEB with JSEB partner:
I. Greater than or equal to 5% of work = 4 pts.
II. Greater than or equal to 4% of work, but less than 5% of work = 3 pts.
III. Greater than or equal to 3% of work, but less than 3% of work = 2 pts.
IV. Greater than or equal to 1% of work, but less than 4% of work = 1 pt.
V. Less than 1% = 0 pts.
1.21) Tie
In the event of a tie score, any tie will be broken using the total points for all evaluators. If a tie
persists, the tie will be broken in accordance with the JEA Procurement Operational Procedures.
1.22) Subcontractors use for the Performance of the Work
The Respondent must list the names of the major Subcontractors that it intends to use for this Work,
unless the Work will be self-performed by the Respondent. The Subcontractors must be listed on the
Subcontractors Form which is available at jea.com. Failure to submit this form with the Response may
result in rejection of Respondent's Response. The Respondent shall not use Subcontractors other than
those shown on the Subcontractor Form unless it shows good cause and obtains the JEA
Representative's prior written consent.
If the Respondent plans to use Subcontractors to perform over 50% of the Work, the Respondent shall
obtain JEA's approval at least five days prior to the Response Due Date. Failure to obtain JEA
approval may result in rejection of the Respondent's Response.
1.23) Shipping, Freight, And Travel--F.O.B. Destination
The Respondent shall include the price for travel, shipment of materials and equipment in its pricing
shown on its Response unless otherwise stated herein. The shipment of all materials shall be F.O.B.
Destination.
If the Solicitation allows for travel expenses to be billed separately, then all the Respondent's travel
expenses will be reimbursed in accordance with JEA's Contractor Travel Policy.
1.24) Required Forms to be Submitted
The following forms must be completed and submitted to JEA at the timeframes stated below.
The Respondent can obtain the required forms, other than the Response Form by downloading them
from JEA.com.
A. The following forms are required to be submitted with the Response:
I. Response Form- This can be found in Appendix B of this Solicitation
II. List Subcontractor/JSEB Form (if any)
If the above listed forms are not submitted with the Response by the Response Due Time and Date,
JEA may reject the Response.
B. JEA also requests the following documents to be submitted prior to Contract execution. A
Response will not be rejected if these forms are not submitted at the Response Due Date and Time.

However, failure to submit these documents prior to Contract execution could result in Response
rejection.
I. Conflict of Interest Certificate Form - This form can be found at JEA.com
II. Insurance certificate
III. W-9
IV. Evidence of active registration with the State of Florida Division of Corporations
(www.sunbiz.org)
V. Any technical submittals as requires by the Technical Specifications
1.25) Addenda Issuance
JEA may issue Addenda prior to the opening of Responses to change or clarify the intent of this
Solicitation. The Respondent is responsible for ensuring it has received all Addenda prior to
submitting its Response and must acknowledge receipt of all Addenda by completing the
Confirmation of Receipt of Addenda. JEA will post Addenda when issued online at JEA.com.
Companies must obtain Addenda from the JEA.com website. It is the responsibility of each
Respondent to ensure it has received and incorporated all Addenda into its Response. Failure to
acknowledge receipt of Addenda may be grounds for rejection of a Response.
1.26) Contract Execution and Start of Work
Within 30 days from the date of Award, JEA will present the successful Respondent with the
Contract. Unless expressly waived by JEA, the successful Respondent must execute a Contract for the
Work within 10 days after receiving the Contract from JEA. If the Respondent fails to execute the
Contract or associated documents as required, JEA may cancel the Award with no further liability to
the Respondent and retain any bid security or bond.
Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and
Performance bonds (if applicable), JEA will issue a PO, in writing and signed by an authorized JEA
representative as acceptance of the Response and authorization for the company to proceed with the
Work, unless otherwise stated in the Contract or PO.
For Construction Services: In the event that JEA intends to authorize the successful Respondent to
proceed with administrative work only, or with only a portion of the Work, then the PO shall state the
specific limitations of such authorization and JEA will issue a separate written Notice to Proceed to
authorize the Respondent to begin Field Work, when applicable, or to perform the remainder of the
Work, or any portion thereof. The Respondent shall ensure that it is prepared to begin Field Work upon
receipt of Notice to Proceed. Any Work performed outside of this partial authorization shall be at the
Respondent's risk and JEA shall have no obligation to pay for such Work.
1.27) Ex Parte Communication
Ex Parte Communication is defined as any inappropriate communication concerning a Solicitation
between any officers, employees or other representatives of Respondent and a JEA representative
during the time in which the Solicitation is being advertised through the time of Award. Examples of
inappropriate communications include private communications concerning the details of the
Solicitation in which a company becomes privy to information not available to the other Respondents.
Social contact between companies and JEA Representatives should be kept to an absolute minimum
during the Solicitation process.
Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the
noncompliant Respondent. Any questions or clarifications concerning this Solicitation must be sent in
writing via email to the JEA Buyer at least five business days prior to the opening date. If JEA
determines that a question should be answered or a requirement should be clarified, JEA will issue an
Addendum to the Solicitation.