RFP-25-26-064-Consultant for Neighborhood Action Plans
| Agency: | City of Danville |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 5, 2026 |
| Due Date: | Apr 2, 2026 |
| Solicitation No: | 25-26-064 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25-26-064
|
| Bid Title: |
RFP-25-26-064-Consultant for Neighborhood Action Plans
|
| Category: | Purchasing Miscellaneous Bids |
| Status: | Open |
|
Attachment Preview
REQUESTS FOR PROPOSALS
Proposal No RFP 25-26-064
Title:
“Consultant for Neighborhood Action Plans “
Last Day for Questions: Email questions to purchasing@danvilleva.gov by no later than
Friday March 20,2026 by 4:00PM
Proposal Closing
Date:
Sealed proposals shall be accepted no later
Thursday April 2,2026 by 4:00PM
Mail or Hand-Deliver to:
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
Electronic Proposals will be accepted on eVA (https://eva.virginia.gov )
Direct Bidding
Procedures
Inquiries to:
Project Owner:
Carol Henley, Director of Purchasing
(434) 799-6528
purchasing@danvilleva.gov
Renee Burton, Project Manager, Community Development
burtotr@danvilleva.gov
TABLE OF CONTENTS
1.0
Intent
2.0
SCOPE OF WORK
3.0
SUPPLEMENTAL GENERAL CONDITIONS
4.0
SPECIFICATIONS-Proposer Agrees
5.0
PROPOSAL DOCUMENTS (Link)
RFP 25-26-064
“Consultant for Neighborhood Action Plans”
1.0 Intent:
1.6 It is the intent of this “RFP-25-26-064” The City of Danville is seeking a consultant to
prepare two (2) comprehensive plans for specific neighborhoods within the City
(“Neighborhood Action Plan(s)”). Consultants will be responsible for the meeting with
neighborhood groups, gathering information and compiling citizen feedback to formulate
a long-range plan for the specific neighborhoods with actionable goals. Contract terms
the City may extend this agreement for up to four (4) additional years in one-year
increments provided the Contractor also agrees to the extension. Termination or
expiration of this agreement shall not automatically terminate any routine, schedule work,
non-schedule work, or task order work that has not been completed as of the date of
termination or expiration, and this agreement shall remain in full force and effect until
such work has been completed.
1.1 Submit invoice(s) to:
City of Danville
Accounts Payable
PO Box 3300
Danville, VA 24543
Attention : Renee Burton, Community Development
1.2 Deadline
Sealed Proposals shall be submitted no later than April 2, 2026, at 4:00PM
to: City of Danville
Purchasing Department
Attn.: Carol Henley
427 Patton Street, Room 304
Danville, VA 24541
Proposals will not be accepted both electronically and on paper. The bid with the latest time
stamp received prior to the due date and time will be evaluated for each Bidder.
1.3 Bid Inquiries: The last day for questions will be
Friday March 20,2026 by 4:00PM
Email Carol Henley at purchasing@danvilleva.gov
1.4 Bonds: 5% Bid bond; 100% performance and payment bonds.
1.5 Time of Completion: by Thursday December 10,2026
1.6 Liquidated Damages: $100.00 dollars per calendar day.
1.7 Owner’s Representative: Renee Burton, Project Manager burtotr@danvilleva.gov
RFP 25-26-064
“Consultant for Neighborhood Action Plans”
1.8 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each
invoice until final completion and acceptance of the contract work
2.0 SCOPE OF WORK
2.1
The City of Danville is seeking proposals for consultants to collaborate with local two (2) neighborhoods
to develop specific goals for individual comprehensive-like plan referred to as Neighborhood Action Plans
(NAPs). As an extension of PLANDanville, the NAPs shall follow the attached NAP Toolkit, as well as
PLANDanville and City of Danville branding. The Consultant will be responsible for the following:
• At least four (4) meetings (at least two (2) being in-person meetings) to consult with
neighborhood groups.
• Biweekly updates with City Staff to include memos, virtual meetings, in-person
meetings, or other appropriate means as agreed to between the City and the
Contractor.
• Data mining and information collection for management and extrication of
neighborhood demographics, population statistics, and goals.
• Compilation of NAP in accordance with NAP Toolkit (attached).
• Up to two (2) drafts of NAP for each neighborhood prior to final document; and
• Graphic design of the NAP in accordance with PLANDanville and the City of Danville
branding.
3.0 SUPPLEMENTAL GENERAL CONDITIONS
3.1 Compliance: The Contractor shall comply with the provisions of the following:
The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version
3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by
downloading from the City’s website “Finance Department, Purchasing Division.
3.2 Award:
A. The award will be made to the best responsive bidder, with consideration given to
completion time.
B. If a scoring matrix will be used in the evaluation, it will be shared in this solicitation.
C. The City reserves the right to reject any or all offers and to waive informalities and
minor irregularities in offers received.
D. The award will be made to the proposal conforming to the RFP and will be most
advantageous to the City.
3.3 Evaluation:
Proposals will be evaluated on:
A. Experience with similar projects and with the City of Danville;
B. Team qualifications.
C. Understanding of project and proposed approach; and
D. Cost competitiveness.
RFP 25-26-064
“Consultant for Neighborhood Action Plans”
3.4 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole
responsibility and authority for negotiating, placing, and when necessary modifying
each and every invitation to bid, purchase order or other award issued by the City of
Danville. In the discharge of these responsibilities, the Director of Purchasing may be
assisted by assigned buyers. No other City officer or employee is authorized to order
supplies or services, enter into purchase negotiations, or in any way obligate the
government of the City of Danville for any indebtedness. Any purchases contrary to
these provisions and authorities shall be void and the City shall not be bound thereby.
B. This procurement process, including withdrawal of Proposals and appeal or protests, is
governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".
Copies of the Procurement Code may be obtained by writing the City of Danville
Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by
downloading from the City’s website, Finance Department, Purchasing Division. The City
of Danville does not discriminate against faith-based organizations.
3.5 Method of Proposal Submission:
A. Proposals will not be accepted both electronically and on paper. Each must choose
only one method of submission to avoid any confusion or duplication of entries. The
latest dated and time stamped bid will be the only bid accepted and evaluated.
No bid may be considered if received after the time shown on the title page. The
allowable methods for submitting are electronic and paper submission.
B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes must
be sealed and marked in the lower left-hand corner RFP 25-26-064“Consultant for
Neighborhood Action Plans” and submitted to the office indicated on the title page.
C. Electronic Submission: Bidders who choose to submit their Proposals electronically
must ensure that they are registered on eVA at. https://eva.virginia.gov Proposals
can be found under the Business Opportunities Tab > Virginia Business Opportunities
(VBO). Search RFP 25-26-064. When addenda are issued, suppliers that have
submitted an electronic response will have to RESUBMIT their response to the latest
version of the solicitation.
D. Bidders are expected to examine all instructions, specifications, drawings, sites,
installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other
changes must be initialed by the person signing the bid.
E. SCC Number
Contractors organized as a stock or nonstock corporation, limited liability company,
business trust, or limited partnership or registered as a registered limited liability
partnership shall be authorized to transact business in the Commonwealth as a
domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or
as otherwise required by law. A Contactor organized or authorized to transact
business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include
RFP 25-26-064
“Consultant for Neighborhood Action Plans”
in its bid or proposal the identification number issued to it by the State Corporation
Commission. Any bidder or offeror that is not required to be authorized to transact
business in the Commonwealth as a foreign business entity under Title 13.1 or Title
50 or as otherwise required by law shall include in its bid or proposal a statement
describing why the bidder or offeror is not required to be so authorized.
3.6 Bidder Eligibility:
A. Bidders are required to submit evidence that they have practical knowledge of the
particular work bid upon and that they have the financial resources to complete the
proposed work. Failure on the part of any Bidder to carry out previous contracts
satisfactorily, or lack of experience or equipment necessary for the satisfactory and
timely completion of this Project, may be deemed sufficient cause for disqualification of
said Bidder.
B. The Bidder must readily and independently document that the Bidder possesses the
experience, equipment and financial resources necessary for a timely and
professional completion of this project.
C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following
reasons:
1. If the bid is on a form other than that furnished by the City, if the City’s form is
altered, or if any part of the proposal form is detached.
2. If there are unauthorized additions, conditional or alternate pay items, or
irregularities of any kind which make the proposal incomplete, indefinite, or
otherwise ambiguous.
3. If the bid is not accompanied by the proposal guaranty specified by the City.
D. Withdrawal of Bid Due to Error:
1. A bidder for a City construction contract, other than a contract for construction or
maintenance of public highways, may withdraw his bid from consideration, if the
price bid was substantially lower than the other Proposals due solely to a mistake
therein, provided the bid was submitted in good faith and the mistake was a clerical
mistake, as opposed to a judgment mistake, and was actually due to an
unintentional arithmetic error or an unintentional omission of a quantity of work,
labor, or material made directly in the compilation of the bid, which unintentional
arithmetic error or unintentional omission can be clearly shown by objective
evidence drawn from inspection of original work papers, documents, and materials
used in the preparation of the bid sought to be withdrawn.
2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within
two (2) business days after the conclusion of the bid opening procedure.
E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the
following reasons:
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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