RFP ? Construction Services ? Fire Station 1 Addition

REQUEST FOR PROPOSALS
FOR
CONSTRUCTION SERVICES
Fire Station 1 Addition
141 Henry Street
The City of Crossville is requesting proposals for Construction Services for the design and
construction of an Addition to Fire Station 1 at 141 Henry Street in Crossville, TN. Proposals will be
received by the City of Crossville at 392 North Main St., Crossville, Tn 38555 at the office of City
Clerk until 2:00 o'clock P.M., C.D.T., April 23, 2026. All proposals should be properly marked CITY
CLERK/RFP and "RFP - Construction Services -Fire Station 1 Addition" on the outside of a
sealed envelope. No electronic submissions accepted.
Scope of Services
The proposed project includes the design and construction of a pre-engineered metal building with an
Apparatus Bay with Equipment Room being approximately 58 feet by 60 feet, a Truck Bay being
approximately 58 feet by 33.5 feet and an Interconnecting Hallway being approximately 10 feet by
52.5 feet that connects the existing building with the addition. The new facility shall meet or exceed
the local and the state building codes. See attached Minimum Requirements and Concept Plans for
more information.
Pre-Proposal Meeting
A non-mandatory Pre-Proposal meeting will be held in Room 424 at 292 North Main Street,
Crossville, Tn. 38855 on Thursday, April 2, 2026 at 1:00 pm CDT to discuss the project and then
visit the site. This meeting is not mandatory. It is highly recommended that interested parties attend
this meeting.
Services to be included are as follows:
* The Contractor shall provide all design services including the architectural and engineering
services required to obtain a building permit including the architectural, structural,
mechanical, electrical, and plumbing plans. The city to provide site drawings for this
project.
* The Contractor to construct this project based upon the design plans approved by the city.
* A schedule for the project based upon the scope of services to be provided if awarded the
RFP.
* The Contractor to provide Shop Drawing to the city for review and approval, and product
information used and product warranty information to the city.
* Proposal to include a lump sum price based upon the scope of services and minimum
requirements.
Each proposal should include the following information for evaluation
1. Specialized experience or technical expertise of the firm in connection with the type of
services to be provided.
2. Past record of performance on contracts with the community and other clients including
quality of work, timeliness, and cost control.
3. Familiarity with the type of problems applicable to the project.
4. Familiarity with local conditions.
5. List of at least (3) similar projects constructed in TN in the last ten years
6. The contractor shall meet the minimum requirements in the attached RFP.
7. Lump Sum Price based upon the scope of services and the minimum requirements.

CITY OF CROSSVILLE
REQUEST FOR PROPOSALS
IMPORTANT: Read Instructions Carefully
RETURN PROPOSAL TO:
City Clerk, Baylee Rhea
City of Crossville
392 North Main Street
Crossville, TN 38555
Date Issued: March 12, 2026
Proposal to be Opened: April 23, 2026 @ 2:00 pm CDT
Prices to be F.O.B. - City of Crossville
141 Henry Street
Crossville, TN 38555
NOTICE TO CONTRACTOR
Please enter the LUM SUM BASE PRICE for your proposal listed herein specified for the design and
construction of an Addition to Fire Station 1. Be sure the specifications and/or minimum requirements
are followed. Any deviation from the specifications and/or minimum requirements shall be noted in an
attach letter containing a description of the deviation with any additional comments, and it will be
considered as part of your proposal. Provide a list of allowances if used other than the ones specified
in the minimum requirements.
We reserve the right to accept or reject any or all proposals.
For further information, contact Don Cole at 931-456-2014, email: don.cole@crossvilletn.gov.
Contractor's Name: ________________________________________
Contractor's Address: ________________________________________
________________________________________
________________________________________
Proposer acknowledges receipt of the following addendum:

Lump Sum Base Bid including all material and labor and allowances in the
minimum requirements:
_________________________________________________________________
___________________________________________Dollars___________Cents
($_______________________________)
Additive Alternative 1
Add Radiant Floor Heat system with boiler, Mechanical Room, and accessories
including the material and labor
Radiant Floor System - Add 2" continuous Board insulation in bay floor and extend
down to bottom of turn down slab, 15 mil vapor barrier, 6 x 6 Mesh / W2.9x W2.9
WWF for securing radiant floor tubing, 2" mud slab over radiant floor tubing, concrete
slab floor thickness minimum 6 inches (4000 psi) concrete with reinforcement 6 x 6
Mesh / W2.9x W2.9 WWF and 4" crushed stone
Radiant flooring system, Rehau or approved equal Radiant Floor Heating System with
manifold, radiant floor piping, and accessories. Natural Gas Boiler for radiant floor
system being Lochinvar or approved equal.
Add Mechanical Room.
Delete Natural Gas Heaters from Base Bid.
Additional amount for Alternative 1
_________________________________________________________________
___________________________________________Dollars___________Cents
($_______________________________)
Lump Sum Base Bid Plus Additive Alternative 1:
____________________________________________________
___________________________________________Dollars___________Cents
($___________________________)

Proposer must agree to commence work on or before a date to be specified in a written
"Notice to Proceed" of the Owner and to fully complete the project within 300 consecutive
calendar days thereafter after the approval of the shop drawings of the Pre-engineered
Metal Building. Proposer must agree also to pay as liquidated damages, the sum of
$1,000.00 for each consecutive calendar days
The above lump sum price shall include all labor, materials, bailing, shoring, removal,
overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.
Proposer understands that the Owner reserves the right to reject any or all proposals
and to waive any informalities in the Request for Proposals.
The proposer agrees that this proposal shall be good and may not be withdrawn for a
period of 60 days after the scheduled closing time for receiving proposals.
Respectfully submitted:
SIGNED BY: __________________________________________
Print name_____________________________________________
FIRM: ________________________________________________
ADDRESS: ____________________________________
City________________State______Zip_____________
Date:______________Telephone:___________________
Please attach your Proposal to this form include the information required
for evaluation of your proposal and any other information that the proposer
deems relative to this project.

IMPORTANT INSTRUCTIONS TO CONTRACTORS
1. Each proposal should be in a SEPARATE ENVELOPE and have typed/noted on the
envelope the CITY CLERK/RFP, "RFP - Construction Services - Addition to Fire
Station 1", OPENING DATE, AND TIME. No electronic submissions.
2. All proposers must be licensed General Contractors as required by the Contractor's
Licensing Act of 1994 of the General Assembly of the State of Tennessee, and
qualified for the type of construction being proposal upon. Each proposer shall write
on the outside of the envelope containing its Request for Proposal: 1) its Contractor's
license number; 2) that part of the classification applying to the proposal. If this is not
done, the proposal will not be opened.
3. Specifications and/or Minimum Requirements used in this proposal are intended to be
open and non-restrictive. Reference to brand names, catalogs, etc., is to establish
minimum standards of quality and does not preclude BUYER'S consideration of
proposals on comparable quality.
4. All bidders to register with City of Crossville - Engineering & Planning Department at
392 N. Main St., Crossville, Tn 38555 to ensure all proposers receive any and all
information concerning the RFP. Please contact City of Crossville, Engineering
Department, via email (don.cole@crossvilletn.gov) to register for this project and to
receive a .pdf copy of the RFP. Emails must include the company name, address,
contact person, and contact phone number. There is no charge for the .pdf, but
bidders are responsible for printing/copying of project documents. All Bidders to
register with City of Crossville - Engineering & Planning Department by April 16,
2026.
5. Every request for such interpretation should be in writing addressed to
City of Crossville - Engineering & Planning Department at 392 N. Main St.,
Crossville, Tn 38555 or email: don.cole@crossvilletn.gov
and to be given consideration must be received at least seven days prior to the date
fixed for the opening of bids being April 16, 2026. Any and all such interpretations and
any supplemental instructions will be in the form of written addenda to the RFP which,
if issued, will be mailed by certified mail with return receipt requested or emailed to all
prospective bidders (at the respective addresses furnished for such purposes), not
later than three working days prior to the date fixed for the opening of bids being
Monday, April 20, 2026. Failure of any bidder to receive any such addendum or
interpretation shall not relieve such bidder from any obligation under his/her bid as
submitted. All addenda so issued shall become part of the RFP.
6. Unless otherwise indicated, proposals should be submitted indicating a lump sum
price for all products and services include in your proposal.
7. The City of Crossville, Engineering Department, will review the proposals and make a
recommendation to the City Council for approval based upon the evaluation criteria.
8. The Contractor must provide Certificates of Insurance for Liability and Workers
Compensation if awarded the proposal.

9. The Contractor must provide a performance and payment bond for the entirety of the
project if awarded the proposal.
10. The Contractor to provide a list of three or more similar projects in the past ten years
on the Contractors Experience Form attached.
11. The Contractor to attend Construction Progress Meetings during the project with the
owner. The Contractor and the City shall agree upon a meeting time and schedule for
these meetings. Meetings may be monthly or as needed during the project.
12. Contractor to provide monthly pay request on AIA G702 form or approved equal with a
Schedule of Values mutually agreed upon by the contractor and the city.
13. To insure the proper performance of this contract, the Owner shall retain five percent
(5%) of the amount of each estimate/pay request until the final completion and
acceptance of all work covered by this contract: The Owner will follow the Prompt Pay
Act (T.C.A. 66-34-101, et. seq.). Any project where the prime construction contract
exceeds $500,000, it is mandatory that the Owner place the retainage into a separate,
interest-bearing escrow account.
14. Each proposal must be accompanied by Certification of Contractor Regarding Iran
Divestment Act, Certification of Contractor Regarding Equal Employment Opportunity
(Title VI of the Civil Rights act), Drug-Free Workplace Affidavit, Statement of
Compliance Certificate - Illegal Immigrants, and Contractors Experience form. All the
Certifications must be fully completed and executed with the Request for Proposals.
See attached forms.
Conceptual Timeline
Award Proposal - May 12, 2026 by City Council
Notice of Award - May 13, 2026 by City
Notice to Proceed - TBD (After the approval of the Pre-engineered Metal Building Shop
Drawings
Final Completion Date - TBD (After the approval of the Pre-engineered Metal Building
Shop Drawings)

IRAN DIVESTMENT ACT
In compliance with the Iran Divestment Act (State of Tennessee 2016, Public Chapter
No. 817), which became effective on July 1, 2016, certification is required of all
contractors on contracts over $1,000.
By submission of this proposal, each contractor and each person signing on behalf of
any contractor certifies, and in the case of a joint proposal each party hereto certifies
as to its own organization, under penalty of perjury, that to the best of its knowledge
and belief that each contractor is not on the list created pursuant to T.C.A. 12-12-
106.
I affirm, under the penalties of perjury, this statement to be true and correct.
______________________ _______________________________
Date Signature of Contractor
______________________________
Company
A proposal shall not be considered for award nor shall any award be made where the
foregoing certification has not been complied with; provided, however, that if in any
case the contractor cannot make the foregoing certification, the contractor shall so
state and shall furnish with the proposal a signed statement which sets forth in detail
the reasons therefor. The City of Crossville may award a proposal to a contractor
who cannot make the certification, on a case-by-case basis, if:
(1) The investment activities in Iran were made before July 1, 2016, the investment
activities in Iran have not been expanded or renewed on or after July 1, 2016, and the
person has adopted, publicized, and is implementing a formal plan to cease the
investment activities in Iran and to refrain from engaging in any new investments in
Iran; or
(2) The City of Crossville makes a determination that the goods or services are
necessary for the City of Crossville to perform its functions and that, absent such an
exemption, the political subdivision will be unable to obtain the goods or services for
which the contract is offered. Such determination shall be made in writing and shall
be a public document.

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e d e r a l f i n a n c i a l a s s i s t a n c e . "
h e C i t y o f C r o s s v i l l e p r o v i d e s b e n e f i t s a n d s e r v i c e s s u c h a s p o l i c e p r o t e c t i o n , f i r e
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e l a t e d m u n i c i p a l s e r v i c e s . T h e C i t y a l s o p r o v i d e s f u n d s t o c e r t a i n n o n - p r o f i t o r g a n i z a t i o n s .
n y o n e w h o b e l i e v e s t h a t a n a g e n c y o r l o c a l g o v e r n m e n t r e c e i v i n g t h e f e d e r a l f u n d i n g
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e a h C r o c k e t t , H u m a n R e s o u r c e s A d m i n i s t r a t o r
i t l e V I C o o r d i n a t o r
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C r o s s v i l l e , T N 3 8 5 5 5

DRUG-FREE WORKPLACE AFFIDAVIT
STATE OF
COUNTY OF
The undersigned, principal officer of , an
employer of five (5) or more employees contracting with
____________________________________________________________________
government to provide construction services, hereby states under oath as follows:
1. The undersigned is a principal officer of
(hereinafter referred to as the "Company"), and is duly authorized to execute
this Affidavit on behalf of the Company.
2. The Company submits this Affidavit pursuant to T.C.A. 50-9-113, which
requires each employer with no less than five (5) employees receiving pay
who contracts with the state or any local government to provide construction
services to submit an affidavit stating that such employer has a drug-free
workplace program that complies with Title 50, Chapter 9, of the Tennessee
Code Annotated.
3. The Company is in compliance with T.C.A. 50-9-113.
Further affiant saith not.
Principal Officer
STATE OF COUNTY OF
Before me personally appeared , with whom I am
personally acquainted (or proved to me on the basis of satisfactory evidence), and who
acknowledged that such person executed the foregoing affidavit for the purposes therein
contained.
Witness my hand and seal at office this day of , 20 .
Notary Public
My commission expires:

STATEMENT OF COMPLIANCE CERTIFICATE
ILLEGAL IMMIGRANTS
EACH CONTRACTOR SHALL FILL IN AND SIGN THE FOLLOWING
This is to certify that
have fully complied with all the requirements of Chapter No. 878 (House Bill No. 111
and Senate Bill No. 411) which serves to amend Tennessee Code Annotated Title 12,
Chapter 4, Part I, attached herein for reference.
* All Contractors for construction services on this project shall be required to submit
an affidavit (by executing this compliance document) as part of their proposal, that
attests that such Contractor shall comply with requirements of Chapter no. 878.
Signed:
State of _)
) ss
County of _)
Personally, appeared before me, the undersign Notary
Public, , the within named bargainer, with whom I am
personally acquainted, and known to me to be the President / Owner / Partner (as applicable)
of the , Corporation, Partnership, Sole Proprietorship (as
applicable) and acknowledged to me that he executed the foregoing document for the
purposes recited therein.
Witness my hand, at office, this day of , 20____.
Notary Public
My commission expires ________________________
Statement of Compliance - Illegal Immigrants