RFP 26-25 Construction, Repair, Rehabilitation, or Alteration of Residential Building(s) with Section 3 Requirements Montgomery County Grants and Community Development

Montgomery County
Specification Download Acknowledgement
Request for Proposal
RFP - Construction, Repair, Rehabilitation, Project #26-25
or Alteration of Residential Building(s) SPECS
with Section 3 Requirements
Montgomery County Grants and Community Development
VENDORS MUST IMMEDIATELY RETURN THIS FORM BY EMAIL: purchasing@mctx.org
Vendor Responsibilities
Vendors must download and complete any addenda
o
Vendors must submit responses in accordance with requirements
o
stated on cover of document
Vendor must submit 1295 form with Bid/Proposal
o
Detailed information regarding 1295 can be found under item 49 in the attached Terms and Conditions.
Texas Ethics Commission website for 1295:
https://www.ethics.state.tx.us/filinginfo/1295/
For completing the 1295:
Contract ID: 5729 Description: Project #26-25
Montgomery County will not be responsible for inaccurate or incomplete specifications
and/or addenda pertaining to any bid/proposal that is received electronically.
Legal Name of Contracting Company
Contact Person
Complete Mailing Address
Telephone Number Email Address
Signature Date

TABLE OF CONTENTS
REQUEST FOR QUALIFICATIONS (RFQ) PACKAGE CHECK LIST ......................................................5
RFP THE CONSTRUCTION, REPAIR, REHABILITATION, OR ALTERATION OF RESIDENTIAL
BUILDING(S) WITH SECTION 3 REQUIREMENTS...............................................................6
MONTGOMERY COUNTY GENERAL TERMS AND CONDITIONS ......................................................30
HOUSING URBAN DEVELOPMENT (SECTION 3) CONTRACTING POLICY & PROCEDURES ...36
CERTIFICATION OF NONSEGREGATED FACILITIES .........................................................................42
THE APPLICABLE LAWS AND REGULATION..........................................................................................43
SPECIAL NOTE ..................................................................................................................................................63
NOTICE TO ALL PROPOSERS .......................................................................................................................64
VENDOR FORMS ...............................................................................................................................................65
Project #26-25 - Construction, Repair, Rehabilitation, or Alteration of Residential Building(s) with Section 3 Requirements - MCCD 4

PROPOSAL PACKAGE CHECK LIST
Only items marked with an "X" are applicable to this proposal.
Respondents should review the package thoroughly.
If additional information is needed, contact Montgomery County Purchasing Dept. at 936-539-7980.
Respondent must check each task as it is completed.
Include this form with the appropriate proposal documents.
Required Required
REQUIRED FORMS GENERAL REQUIREMENTS AND
X Must be completed and signed in ink. Failure to do TERMS
X
so may cause response to be rejected. Respondent should be familiar with all General
Requirements and Terms.
Contract Certification Regarding Debarment
X X
Certificate of Independent Price Determination
X References X Israel Boycott Statement
Conflict of Interest Questionnaire (CIQ)
X Vendor Information Form X Antitrust Certification Statement
Disclosure of Interested Parties (Form 1295)
X Acknowledgement X Ethics Training* completed and Certificate of
Completion included with proposal response
X Verification *click on link to complete training
X Residence Certification SUBMITTING PROCEDURE
X Non-Collusion Affidavit and Debarment Certification Company Name
Contractor Acknowledgment of Stormwater Management X Project Number
X
Program
Opening Date
W-9 Submittal
X
Project Title
Bidder/Offeror Self Certification
X
X Pt. 418, Appendix B - Disclosure to Report Lobbying X HUD Section 3 Forms
AFTER AWARD IS MADE, THE FOLLOWING DOCUMENTS MUST BE PROVIDED
Check if you are prepared to provide these after award, as required.
Required Required
TEST REPORTS SAFETY DATA SHEETS
PERFORMANCE BOND PAYMENT BOND REQUIREMENTS
REQUIREMENTS This Bond applies to bids that exceed $25,000 as
X X
This Bond applies to bids that exceed $100,000 as stated in the Montgomery County Terms and
stated in the Montgomery County Terms and Conditions.
Conditions.
INSURANCE INFORMATION
Required Required
WORKERS' COMPENSATION ACTIVE VENDOR
Check if you are prepared to provide this after Check here only if your company has
X X
award, as required, if applicable. conducted business with Montgomery
AUTOMOBILE LIABILITY County within the past year; AND all
Check if you are prepared to provide this after current insurance certificates are on file at
X
award, as required, if applicable. this time.
GENERAL AND PROFESSIONAL
LIABILITY
X
Check if you are prepared to provide this after
award, as required, if applicable.
It is the Respondent's responsibility to be thoroughly familiar with all Requirements and Specifications.
_____________________
COMPANY NAME
Project #26-25 - Construction, Repair, Rehabilitation, or Alteration of Residential Building(s) with Section 3 Requirements - MCCD 5

MONTGOMERY COUNTY
REQUEST FOR PROPOSAL
FOR
THE CONSTRUCTION, REPAIR, REHABILITATION, OR
ALTERATION OF RESIDENTIAL BUILDING(S) WITH SECTION 3
REQUIREMENTS
FOR
MONTGOMERY COUNTY GRANTS & COMMUNITY
DEVELOPMENT
It is the intent of Montgomery County to secure pricing and availability for Construction,
Repair, Rehabilitation or Alteration of Residential Buildings with Section 3 Requirements to be
utilized by Montgomery County Grants & Community Development. The estimated aggregate
budget expenditure for this contract is estimated at $300,000.00. The funds allocated for this
contract will be used for the construction, repair, rehabilitation or alteration to residential homes
only.
1. PROPOSAL CONTACT
This RFP is issued by the County Purchasing Agent on behalf of Montgomery County, Texas.
Thus, responses should be directed to the Purchasing Agent as outlined below. Respondents are
specifically directed NOT to contact any County personnel for meetings, conferences or
technical discussions that are related to this RFP other than specified herein. Unauthorized
contact of any County personnel will likely be cause for rejection of the Respondent's proposal.
All communications regarding the RFP shall be directed to the County's Proposal Contact.
Communications with the Proposal Contact is permitted via email, facsimile or written
correspondence.
PROPOSAL CONTACT:
Matthew Alexander
Senior Buyer
Re: Project# 26-25
501 N. Thompson, Suite 405
Conroe, TX 77301
matthew.alexander@mctx.org
1. SUBMISSION REQUIREMENTS
1.1. Questions concerning this RFP must be submitted in writing to Matthew Alexander,
Senior Buyer, 501 N. Thompson, Suite 405, Conroe, Texas 77301,
matthew.alexander@mctx.org. Responses to questions will be issued in writing only,
Project #26-25 - Construction, Repair, Rehabilitation, or Alteration of Residential Building(s) with Section 3 Requirements - MCCD 6

verbal questions and responses will not be considered. Deadline for submission of
questions and/or clarification is Friday, May 29, 2026 at 2:00 p.m. (CST) Requests
received after the deadline will not be responded to due to the time constraints of this
Proposal process.
1.2. To facilitate evaluation of proposals, one (1) original and one (1) electronic response on
flash drive must be submitted. Flash drive must contain only one (1) file in PDF format
and must match the original and copies of the response identically. Failure to provide
proper electronic response may be cause for disqualification.
1.3. Confidential information is to be placed in a separate envelope denoted as "confidential".
1.4. Proposal shall be submitted to the address shown below. Proposal shall be signed in ink,
by a person having the authority to bind the firm in a contract.
Montgomery County Project Number: 26-25
Purchasing Agent's Office For: Construction, Repair, Rehabilitation, or
501 N. Thompson, Suite 405 Alteration of Residential Building(s) with
Conroe, TX 77301 Section 3 Requirements
1.5. Respondents may submit their proposal any time prior to the Opening Date and time.
The Respondent's name and address as well as a distinct reference to the Project Number
above shall be marked clearly on the submission. All proposals are time-stamped upon
receipt and are securely kept, unopened, until the Opening Date. No responsibility will
attach to the County, or any official or employee thereof, for the pre-opening of, post-
opening of, or the failure to open a proposal not properly addressed and identified. No
oral, telegraphic, telephonic, or facsimile proposals will be considered.
1.6. Proposals may be modified or withdrawn prior to the established opening date by
delivering written notice to the proposal contact. Any alteration made prior to opening
date and time shall be initialed by the signer of the proposal, guaranteeing authenticity.
1.7. Proposals time-stamped after the due date and time will not be considered and will be
returned to the Vendor unopened. Regardless of the method used for delivery,
respondents shall be wholly responsible for the timely delivery of submitted proposals.
1.8. The Respondent's name and address shall be clearly marked on all copies of the proposal.
2. TENTATIVE SCHEDULE OF EVENTS
2.1. Release of RFP: Wednesday, May 20, 2026
2.2. Deadline for Questions: Friday, May 29, 2026 by 2:00 p.m.
2.3. Submission Due Date: Wednesday, June 17, 2026 by 2:00 p.m.
Project #26-25 - Construction, Repair, Rehabilitation, or Alteration of Residential Building(s) with Section 3 Requirements - MCCD 7

3. PROPRIETARY INFORMATION
3.1. If a proposal response includes any proprietary data or information that the respondent
does not want disclosed to the public, such data or information must be clearly identified
on every page on which it is found. Data or information so identified will be used by
Montgomery County officials and representative solely for the purpose of evaluating
proposals and conducting contract negotiations.
4. INCURRED COSTS
4.1. Those submitting proposals do so entirely at their expense. There is no expressed or
implied obligation by the County to reimburse any individual or firm for any costs
incurred in preparing or submitting proposals, for providing additional information when
requested by the County or for participating in any selection interviews, including
discovery (pre-contract negotiations) and contract negotiations.
5. ACCEPTANCE
5.1. Submission of any Proposal indicates a Respondent's acceptance of the conditions
contained in this Proposal unless clearly and specifically noted otherwise in their
proposal.
5.2. Furthermore, the County is not bound to accept a proposal on the basis of lowest price,
and further, the County has the sole discretion and reserves the right to cancel this
Proposal, to reject any and all Proposals, to waive any and all informalities and or
irregularities, or to re-advertise with either the identical or revised specifications, it is
deemed to be in the County's best interests. The County reserves the right to accept or
reject any or all of the items in the Proposal, and to award the contract in whole or in part
and/or negotiate any or all items with individual Respondents if it is deemed in the
County's best interests.
5.3. Although Montgomery County desires to negotiate toward a contract with a selected
Respondent, the Commissioners' Court may award the contract on the basis of the initial
proposals received, without discussions. Therefore, each initial proposal should contain
the Respondent's best terms.
6. INTERPRETATIONS, DISCREPANCIES AND OMISSIONS
6.1. It is incumbent upon each potential Vendor to carefully examine these specification terms
and conditions. Should any potential Respondent find discrepancies, omissions or
ambiguities in this Proposal, the Respondent shall, at once, request, in writing, an
interpretation from the County's Proposal Contact. Any inquiries, suggestions or
requests concerning interpretation, clarification or additional information shall be made
in writing via e-mail only to the County's Proposal Contact, as specified herein.
Project #26-25 - Construction, Repair, Rehabilitation, or Alteration of Residential Building(s) with Section 3 Requirements - MCCD 8

7. RETENTION OF RESPONDENT MATERIAL
7.1. The County reserves the right to retain all proposals regardless of which response is
selected. All proposals and enclosed documents become the property of the County.
8. CERTIFICATE OF INDEPENDENT PRICE DETERMINATION
By submission of a proposal, each Vendor certifies that in connection with this procurement:
8.1. The prices in this proposal have been arrived at independently, without consultation,
communication or agreement with any other Respondent; with any competitor; or with
any County employee(s) or consultant(s) for the purpose of restricting competition on any
matter relating to this Proposal.
8.2. Unless otherwise required by law, the prices which have been quoted in this Proposal
have not been knowingly disclosed by the Respondent and will not knowingly be
disclosed by the Respondent prior to award directly or indirectly to any other Respondent
or to any competitor; and;
8.3. No attempt has been made or will be made by the Respondent to induce any other person
or firm to submit or not to submit a proposal for the purpose of restricting competition.
9. CONFIDENTIAL MATTERS
9.1. All data and information gathered by the Respondent and its agents, including this
Proposal and all reports, recommendations, specifications and data shall be treated by the
Respondent and its agents as confidential. The Respondent and its agents shall not
disclose or communicate the aforesaid matters to a third party or use them in advertising,
publicity, propaganda and/or in another job or jobs, unless written consent is obtained
from the County.
9.2. Proposal will only be publicly received and acknowledged only so as to avoid disclosure
of the contents to competing Vendors and kept secret during negotiation. However, all
proposals shall be open for public inspection after the contract is awarded. Trade secrets
and any material that is considered to be confidential information contained in the
Proposal and identified by the Respondent as such, will be treated as confidential to the
extent allowable under the Texas Public Information Act.
NOTE: "ANY MATERIAL REQUESTED TO BE CONSIDERED AS
CONFIDENTIAL IN NATURE MUST BE PLACED IN A SEPARATE ENVELOPE
CLEARLY MARKED CONFIDENTIAL; PROVIDED, SUCH MATERIAL WILL BE
TREATED AS CONFIDENTIAL BY MONTGOMERY COUNTY ONLY TO THE
EXTENT ALLOWABLE IN THE COVERNMENT CODE, CHAPTER 552 OF THE
PUBLIC INFORMATION ACT AND EXCEPT WHERE REQUIRED BY A COURT
WITH COMPETENT JURISDICTION TO RELEASE INFORMATION. IF ITEMS
ARE NOT PLACED IN AN ENVELOPE AND MARKED CONFIDENTIAL,
Project #26-25 - Construction, Repair, Rehabilitation, or Alteration of Residential Building(s) with Section 3 Requirements - MCCD 9

MONTGOMERY COUNTY WILL NOT BE LIABLE FOR DISCLOSING THE
INFORMATION."
10.LIMITS OF SUB-RESPONDENTS
10.1. The County has approval rights over the use and/or removal of all subcontractors and/or
vendors. Respondents shall identify all sub-respondents in their Proposal and these
subcontractors shall conform to all County policies.
10.2. Any dispute between the Respondent and subcontractor(s), including any payment
dispute, will be promptly remedied by the Vendor. Failure to promptly remedy or to
make prompt payment to sub-respondent may result in withholding of funds from the
Vendor by the County for any payments owed to the subcontractor.
11.JURISDICTION, VENUE, CHOICE OF LAW
11.1. This Proposal and any contract resulting there from shall be governed by and construed
according to the laws of the State of Texas. Should any portion of any contract be in
conflict with the laws of the State of Texas, the state laws shall invalidate only that
portion. The remaining portion of the contract(s) shall remain in effect. Any lawsuit
shall be governed by Texas law and Montgomery County, Texas shall be the venue for
any action or proceeding that may be brought or arise out of, in connection with or by
reason of this Proposal process and resulting Agreements.
12.INDEPENDENT CONTRACTOR
12.1. The Respondent is an independent contractor and no employee or agent of the
Respondent shall be deemed, for any reason, to be an employee or agent of the County.
13.PERFORMANCE AND PAYMENT BOND
Payment Bond will be required only on project(s) in excess of $25,000.00 dollars and a
Performance Bond will be required on project(s) in excess of $100,000.00 dollars. When
submitting job estimate, cost of bond must be included as an additional itemized charge
along with estimate cost. Montgomery County will not be responsible for paying
surcharges or any additional fees for vendors that have never been bonded mark-ups are
not allowed on bonds. Invoice from Surety Company must be attached to vendor's
invoice when invoicing Montgomery County. All bonds are to be sent to Purchasing,
Attention: Matthew Alexander, 501 N. Thompson Suite 404, Conroe, TX
77301.
Project #26-25 - Construction, Repair, Rehabilitation, or Alteration of Residential Building(s) with Section 3 Requirements - MCCD 10