RFP Construction Professional Services (CP) Mountain Education

Request for Proposal (RFP)
Request for Proposal (RFP)
to provide
Construction Professional Services (CP)
For
Mountain Education Center
Construction of New Freestanding 11,000 sf Pre-Engineered Metal
Building in Habersham County
Copies of the RFP are available by e-mailing a request for the RFP to:
CP RFP
Attention: Mr. Steve Bartlett, Assistant Superintendent
Mountain Education Center
1963 Tom Bell Road
Cleveland, GA 30528
Phone: (706) 219-4664
E-mail: stephen.bartlett@mymec.org
OWNER:
Mountain Education Center
1963 Tom Bell Road
Cleveland, GA 30528
The Mountain Education Center reserves the right to reject any and all proposals and to waive
technicalities

Solicitation Issue Date: _June 1st , 2026
Proposal Packages Due: _June 30th , 2026

TABLE OF CONTENTS
1. GENERAL PROJECT INFORMATION
2. CONSTRUCTION PROFESSIONAL SERVICES REQUIREMENTS
3. CONTRACT INFORMATION
4. SELECTION PROCESS
5. SCHEDULE OF EVENTS
6. MANDATORY PRE-SUBMITTAL CONFERENCE
7. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION
8. SUBMITTAL REVIEW PROCESS
9. INSTRUCTIONS FOR PREPARING SUBMITTAL
10. SUBMITTAL OF FEE PROPOSALS
11. SUBMITTAL OF PROPOSAL AND FEE PROPOSALS
12. STEP II: INTERVIEW AND FEE NEGOTIATION PROCESS (for Finalists only).
13. PRESENTATION/ INTERVIEW INFORMATION
14. FINAL EVALUATION AND SELECTION
15. ADDITIONAL TERMS AND CONDITIONS
16. EXHIBIT "A" - GENERAL SCOPE OF WORK
17. EXHIBIT "B" - ATTACHMENT 'A' - I. PRECONSTRUCTION COSTS AND
EXPENSES BREAKDOWN ATTACHMENT 'B' - II. CONSTRUCTION COSTS
OVERHEAD BREAKDOWN

REQUEST FOR PROPOSAL
Construction Professional (CP) Services for
Construction of New Freestanding 11,000 sf Pre-Engineered Metal Building in Habersham County
The Mountain Education Center Governing Board (Owner), is soliciting proposals from Construction
Professionals/firms interested in providing Construction Professional (CP) services for the Construction of New
Freestanding 11,000 sf Pre-Engineered Metal Building in Habersham County, Georgia. This Request for Proposals
(RFP) seeks to identify potential providers of the above mentioned services. All respondents to this RFP are subject
to instructions communicated in this document, and are cautioned to completely review the entire RFP and follow
instructions carefully. The Owner reserves the right to reject any proposals, and to waive technicalities and
informalities at their discretion.
1. GENERAL PROJECT INFORMATION
Project Description: Refer to Exhibit A for the "Project Description/Scope of Work".
Project Delivery Method
The Delivery Method for the Project will be Construction Manager at Risk (CM at Risk), and, at a minimum, the
Owner will also employ the services of a Design Professional in addition to the services of a CP.
During pre-construction, the CP will be responsible for pricing, value engineering, as well as maintainability and
construct ability issues.
Project Budget
The preliminary Stated Cost of Limitation (SCL) shall be $4,000,000. As part of the CP services, evaluate the Scope
of Work and determine a developmental budget for the project, and prioritize the needs. The final budget/SCL will
be determined by the prioritization of the Work, and the available funding. The Scope of Work may be revised by
the Owner due to programmatic requirements, funding availability, or other circumstances.
Project Schedule
2. CONSTRUCTION PROFESSIONAL SERVICES REQUIREMENTS
The CP will be expected to work collaboratively with the Design Professional to provide preconstruction services
which may include, without limitation, technical review, cost verification, cost evaluation, value engineering,
schedule development, and schedule evaluation, in addition to management of the construction. In addition, the
CP will be responsible for methods of construction, safety, and the scheduling and coordination of the work of all
construction and miscellaneous contracts required for completion of the project within its predetermined budget
and schedule. The successful CP will be required to work collaboratively with the Owner's consultants.
3. CONTRACT INFORMATION
The contract format will be an Actual Cost plus a Fixed or percentage Fee not to exceed the Guaranteed Maximum
Price (GMP) Agreement. During Pre-Construction, the CP will be responsible for pricing, value engineering, and
maintainability and constructability issues. Construction will commence with the release of distinct work packages
based on the design documents. The CP shall select all construction subcontracts by competitive selection using
cost and other factors, with Owner approval of each subcontractor. The contract may have liquidated damages.
Form of Agreement
The agreement between the Owner and the CP shall be the "AIA Document A133-current edition - Standard Form
of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of
Work Plus A Fee with a Guaranteed Maximum Price", along with the Owner's modifications. The General

Conditions for the project shall be as described in "AIA Document A201-2017 - General Conditions of the Contract
for Construction", along with the Owner's modifications and Supplementary Conditions. The General Requirements
of the CP contract and general conditions are not open for negotiation. The construction services will be on an
actual cost basis with all savings under the GMP, including unused contingency, returned to the Owner.
4. SELECTION PROCESS
Selection of the CP will be a qualification/fee proposal evaluation process. Selection of the CP will be a two-step
process. The first step will be a qualification-based process, which will result in two (2) to five (5) firms being
selected for the second step. The second step will be an interview and negotiation based process beginning with
the top ranked firm.
5. SCHEDULE OF EVENTS
The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. All
times indicated will be current standard time in Cleveland, Georgia. The Owner reserves the right to adjust the
schedule as the Owner deems necessary.
RFP Estimated Time Line:
Schedule of Events:
a. Owner issues public/website advertisement of RFP: June 1st 2026
b. Deadline for written questions/requests for clarification (see Section 7): _6/_19/2026 at _3:00 _pm
c. Deadline for submission of Proposal: _6/_30/2026 at _3:00 _pm
d. Owner completes evaluation July 8th 2026
e. Interviews with Finalists (if needed) July 9-13 2026
f. Fee negotiation with highest ranked firm: July 9-13 2026
g. Recommendation of Firm to Mountain Education Center Governing Board July 15 2026
6. MANDATORY PRE-SUBMITTAL CONFERENCE
A pre-submittal conference will be conducted by the Owner, and attendance of finalist firms is mandatory. The
Conference shall be held at the Mountain Education Center, located at 1963 Tom Bell Road, Cleveland, GA 30528.
The date for the conference and site visit will be as listed above. The Owner reserves the right to disqualify a
proposer from the selection process due to a failure by a proposer to arrive for the conference by the scheduled
start time. Failure to attend a mandatory conference will automatically result in disqualification from the
selection process.
7. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION
It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its
submittal for accuracy before submitting the document. Questions about any aspect of the RFP, or the project, shall
be submitted in writing (e-mail only) to:
[ stephen.bartlett@mymec.org ]
The deadlines for submission of questions relating to the RFP are the times and dates shown in the (Schedule of
Events- Section 5). All relevant questions and requests for clarification received by the Architect and the
corresponding responses will be posted on the Owner's website and will be distributed by the Architect to those
who requested Documents through ___June 30th, 2026, as an addendum to the original solicitation for services.
From the issue date of this solicitation until a successful proposer is selected and the selection is announced,
respondents are not allowed to communicate for any reason with any members or employees of the Owner except
for submission of questions as instructed in the RFP, or during the proposer's conference (if applicable), or as
provided by any existing work agreement(s). For violation of this provision, the Owner shall reserve the right to
reject the proposal of the offending proposer.

8. STEP 1: SUBMITTAL REVIEW PROCESS
Proposal Review
This RFP is issued for the purpose of acquiring Proposals from prospective CPs. A selection will be made by a
Selection Committee consisting of representatives of the Owner. The Selection Committee will receive, and review
Proposals submitted in response to this RFP. To be deemed eligible for evaluation, firms must meet the following
minimum qualifications:
Minimum Qualifications Required (evaluated on a pass/fail basis by the selection committee)
* The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from
bidding or contracting by any state or federal agency, department, or authority.
* Firm must have sufficient bonding capacity for anticipated total cost of work. Provide a letter or other
supporting documentation from a bonding company indicating the firm's capacity to bond the project.
* Firm must have a current Contractor's Public Liability Insurance policy and must be insurable in at least the
following amounts: Bodily injury, including death- limits of $1,000,000 for each accident. Property
damage- limits of $2,000,000 for each accident and $10,000,000 for the aggregate of operations. Pollution
Insurance with limits of not less than $1,000,000 each occurrence and $2,000,000 aggregate. Owner shall
be named additional insured on the Pollution Policy. (The Owner reserves the right to require additional
limits and/or coverage for actual contract.) Provide your current insurance certificate.
* Firms must have all necessary, valid and current licenses to do business in the State of Georgia. Provide a
copy of your GC license, business license and Georgia Certificate of Existence.
* Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio
(current assets/current liabilities) of 1.0 or higher.
* The firm must demonstrate a commitment to safety with regard to Worker's Compensation by having an
Experience Modification Rate (EMR) over the past three years of 1.2 or less.
* The firm or its principals have not been terminated for cause or currently in default on any public works
contract.
The firms must provide a sworn statement attesting to compliance with the minimum criteria listed above and
provide supporting documentation as requested further in the process in accordance with deliverable (A) A-1
below in this RFP.
The Selection Committee will then evaluate the submittals which have met the above minimum qualifications.
Criteria for the evaluation are listed below:
Criteria for Evaluation of Submittal
15% Factor: Stability of the firm, including the firm's corporate history, resources, form of ownership,
litigation history, financials, etc.
20% Factor: Firm's relevant project Experience and Qualifications, including the demonstrated ability of firm
in effective management of construction of facilities comparable in complexity and function, for
public owners with emphasis on public schools.
20% Factor: Firm's Suitability to provide services for project, including the firm's apparent fit to the project
type, delivery method, any unique qualifications for the project, current and projected workloads,
describe your firms plan for competitively selecting subcontractors. Additional factors for a firm's
suitability will include the construction manager's office location/proximity to the project, and
current/recent project workload.
20% Factor: Proposed Project Team's Relevant Experience and Qualifications: Experience of the project
manager and superintendent on completed projects of similar type, and complexity; Assigned
team's experience with effective budget and schedule control plans for this project; Provide
information regarding percentage of the primary team member's time will be committed to this
project.
15% Factor: Quality of Proposed Management Plan: The firm's cost and schedule management plans; Firm's
approach for managing changes within the stated cost and schedule limitations; Firm's approach

for competitively administering and evaluating bid packages; The firm's subcontractor
management plan; The firm's quality assurance program and plan; The firm's close-out plan; The
firm's work force plan; The firm's safety plan and site logistics plan for proposed project.
10% Factor: Evaluation of the submitted Fee Proposal, as submitted on Exhibit B with attachments A & B,
attached herein.
9. INSTRUCTIONS FOR PREPARING SUBMITTAL
Each submittal shall be identical and include a transmittal letter. Submittals must be typed on standard (8- 1/2" x
11") paper. The pages must be numbered. A table of contents, with corresponding tabs, must be included to
identify each section. Responses are limited to forty (40) double-sided pages or less using a minimum of an
11-point font. Any exhibits, affidavits or other enclosure information called for may be included in an appendix and
will not count toward the limit. Tab sheets also do not count toward limit. Each submittal shall be prepared simply
and economically, providing straightforward, concise delineation of respondent's capabilities. Emphasis must be on
completeness, relevance, and clarity to content.
To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined
below. The content of all Proposals must be categorized and numbered as outlined below and be responsive to
all requested information:
PROPOSAL
A. Stability
A1- Provide basic company information: Company name, address, name of primary contact, telephone
number, fax number, e-mail address, and company website (if available). If the firm has multiple offices,
include information about the parent company and branch office separately. Identify the office from which
project will be managed and proximity to the project site. Provide form of ownership, including state of
residency or incorporation, and number of years in business. For joint venture entities that have not
undertaken at least two projects together, each firm should submit its proposal separately. Joint
submittals are Subject to the same submittal page limit.
A2- Briefly describe the history of your firm(s). Provide general information about the firm's establishment,
personnel resources, including disciplines and numbers and classifications of employees, and locations
and staffing of offices that will be directly involved with this Project.
A3- Please disclose whether or not the firm has been involved in any litigation with an Owner or Architects
during the past five (5) years. List any active or pending litigation and provide a thorough explanation of its
scope. List any claims against your firm or against Owners where your firm is named.
A4- List the firm's annual average gross revenue for each of the past 5 years. Supply main financial and
banking references.
A5- Please provide information as to whether or not your firm has ever been removed from a contract for
cause OR failed to complete a contract as awarded?
A6- The firm, in order to be deemed eligible for further evaluation, will issue the following statement asserting
that the firm meets the minimum qualifications required for this project (supporting information is
requested and can be included as an Appendix in the Proposal). The SIGNED statement shall read as
follows:
a. We certify our firm, or its principals are not currently ineligible, debarred, suspended, or
otherwise excluded from bidding or contracting by any state or federal agency, department, or
authority.
b. We certify that our firm has sufficient bonding capacity for anticipated total cost of work. Provide
a letter or other supporting documentation from a bonding company indicating the firm's
capacity to bond the project.
c. We certify our firm has a current Contractor's Public Liability Insurance policy, and our firm is
insurable in the following amounts: Bodily injury, including death limits of $1,000,000 for each

accident. Property damage- limits of $2,000,000 for each accident and $10,000,000 for the
aggregate of operations. (The Owner reserves the right to require additional limits and/or
coverage for actual contract.) Provide your current insurance certificate.
d. We certify our firms has all necessary, valid and current licenses to do business in the State of
Georgia. Provide a copy of your GC license, business license and Georgia Certificate of Existence.
e. We certify we have sufficient cash flow to undertake the project as evidenced by a current ratio
(current assets/current liabilities) of 1.0 or higher.
f. We certify a commitment to safety with regard to Worker's Compensation by having an
Experience Modification Rate (EMR) over the past three years of 1.2 or less. Firm must provide a
letter or other supporting documentation.
g. We certify the firm, or its principals have not been terminated for cause or are currently in
default on any public works contract.
B. Experience and Qualifications
B1- Provide information on the firm's experience on projects of similar function, and complexity (similar type
of construction). Describe 3-5 projects, in order of most relevant to least relevant, which demonstrate the
firm's capabilities to perform the project. For each project, provide the following information:
a. Project name, location and dates during which services were performed.
b. Brief description of project and physical description (delivery method, cost, square footage,
number of stories, type of foundation, structural system, envelope, site area).
c. Services performed by your firm.
d. Provide any Owner-written letters of reference/recommendation about the firm's performance
on the project.
e. Owner/Architect contact information.
f. Explanation as to how the highlighted project relates to the current Project being considered. If
the firm has multiple offices, indicate the office responsible for each highlighted project
C. Statement of Suitability
C1- Provide any information that may serve to differentiate your firm from other firms regarding suitability for
the project. Suitability may include, but is not limited to, the firm's fit to the project and/or needs of the
Owner, any special or unique qualifications for the project, current and projected workloads, the proximity
of main office to project location, and any techniques or methodologies offered by the firm that may be
particularly suitable for this project type.
C2- Provide information on any special services, such as BIM capabilities, LEED Certification, and Georgia
Peach Green Certification, offered by the firm that may be relevant and available for this project.
D. Qualifications and Experience of Proposed Project Team
D1- Describe your firm's proposed organization for the construction management team including, project
executive, project director, project manager, superintendent, cost estimator, etc., who will manage the
project. Please designate the specific individuals to fill the following key roles on your team:
a. Superintendent(s)
b. Project Manager
c. Project Executive / Project Director
d. Cost Estimator
e. Other (please describe, if applicable)
D2- Please provide, for each of the above personnel, current resume listing relevant project experience,
percentage of the person's time to be committed to this project, current and projected workloads, and
his/her office location in relation to project location.
D3- Please identify the individual who, from project start to finish, will be the leader of your construction team
and the principal point of contact between your firm and the Owner, the Architect, and other consultants.
Provide detailed information on the qualifications of this individual and the direction, authority, and
management tools that will be provided to the individual by the firm. Provide information on his/her
current and projected workloads, and his/her office location in relation to project location. This
individual's competence, his/her leadership, location, and his/her ability to achieve customer satisfaction

will be heavily considered in the selection of a construction management firm.

D4- Provide an organizational chart showing the lines of responsibility and accountability for your team and
proposed sub-consultants. If a joint-venture, identify responsibility relationships, where there may be past
experience at such relationships, and levels of experience.
D5- Provide examples of your recent experience as CP or CM at Risk in constructing facilities similar to this
project, including the following information:
a. Provide photographs of similar projects your firm/team completed in the past five (5) years.
b. Provide a written reference from the Architect/Owner (with current contact information) familiar
with your performance on each of the above projects. Provide a Program Manager reference (if
applicable).
c. List the individuals who served as the Project Executive/Director, Project Manager,
Superintendent, and Cost Estimator on the projects. Please note whether these individuals are
still employed with your firm.
d. Indicate those projects where an architect, engineering consultant, and CP served a corporate or
public client as a team.
e. Provide information about the two most recent similar projects your firm has completed. Include
the total quantity of change orders and net total cost increase of change orders to the project.
Summarize the actual schedule performance relative to the initial project schedule. For each
project, provide the name of an Owner's representative (with a current phone number) who is
most familiar with your performance on the project.
E. Management Plan
E1- With regard to your firm's expected role in the project, please provide:
* a statement of your definition of the role,
* your anticipated level of management responsibility and accountability for project
concerns.
E1.1 Describe your process for efficiently resolving issues and maintaining the project commitments
while working collaboratively with the Architect, Owner, and other stakeholders as applicable.
E1.2 Describe your procedures for routine solving of complex project issues without compromising
your team commitments.
E1.3 Provide your proposed methods and plans of communication.
E2- Describe your firm's approach to providing pre-construction services on this project.
E3- Provide your cost management plan for controlling costs on this project within the GMP during
construction. Describe your systems and procedures for controlling costs during construction.
E4- Provide your change order management plan for managing cost and schedule exposures within the stated
limitations.
E5- Provide your procurement and workforce plan including details on your plan to assure local CP
opportunity. Describe how your firm intends to arrange the construction into bid packages in order to
maintain The Owner's schedule and budget objectives.
E6- Provide your schedule management plan for this project during construction. Describe systems and
procedures your firm uses to manage the project schedule. Describe alternatives that may be explored to
shorten the schedule.
E7- Provide your subcontractor management plan including, contract document compliance procedures,
project accounting procedures, issue resolution and compliance with Security and Immigration
Compliance Act OCGA 13-10-91 - as it relates to subcontractor compliance with the requirements set forth
therein ensuring compliance with the federal work authorization program.