RFP #2026-449 2026 Construction Inspection Services

Agency:	Oneida County, New York
State:	New York
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541330 - Engineering Services 541350 - Building Inspection Services
Posted Date:	Feb 2, 2026
Due Date:	Mar 10, 2026
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ONEIDA COUNTY DEPARTMENT OF PUBLIC WORKS

DIVISION OF ENGINEERING

5999 JUDD ROAD

ORISKANY, NEW YORK 13424

REQUEST FOR PROPOSAL

2026 CONSTRUCTION INSPECTION SERVICES

STRUCTURE REPLACEMENT PROJECT

GUIDE RAIL REPLACEMENT PROGRAM

FEBRUARY 6, 2026

REQUEST FOR PROPOSAL FOR CONSTRUCTION INSPECTION SERVICES

1. Introduction

1.1 The County of Oneida (the “County”) is soliciting proposals from qualified consulting firms with

demonstrated experience in providing similar services.

1.2 Proposals in response to this RFP must be submitted in Adobe PDF format. Proposals can be

submitted via email to dpwcapital@oneidacountyny.gov and cc’d to

jswistak@oneidacountyny.gov or via mail on a USB flash drive to:

Matthew S. Baisley

Commissioner

Oneida County Department of Public Works

5999 Judd Road

Oriskany, New York 13424

1.3 Packages containing proposals must be marked “2025 Construction Inspection Services”.

1.4 Proposals are due at the above address no later than 2:00 p.m. on March 10, 2026.

1.5 Questions relating to this RFP shall be submitted via email to dpwcapital@oneidacounty.gov and

cc’d to jswistak@oneidacountyny.gov by 2:00 on March 3, 2026.

1.6 Site visits should be coordinated with Jason Swistak at the above contact(s).

2. Project Description

2.1 Oneida County is soliciting proposals from qualified firms to provide Construction Inspection

services for various highway, bridge, and structure replacement / rehabilitation projects, as

described in Appendix F, attached hereto.

3. Scope of Services

3.1 The consulting firm selected for this project (the “Consultant”) shall be required to provide

qualified inspectors and all services necessary for the performance and completion of all work.

Construction Inspector Qualifications and Construction Inspection Services are described in

Appendix G, attached hereto.

4. Terms and Conditions

4.1 The Project outlined in this RFP shall be awarded by County.

4.2 The County shall not be liable for costs incurred prior to the issuance of an executed written

Agreement and/or written Notice to Proceed.

4.3 A firm responding to this RFP (a “proposer”) may be designated for an interview with the County.

4.4 The contents of the Consultant’s proposal may become part of the contractual obligations if

deemed appropriate by the County.

4.5 The County reserves the right to accept or reject any or all proposals when it is considered to be in

the best interest of the County to do so.

4.6 The Consultant shall not discriminate against any individual in accordance with applicable federal,

state or local laws.

4.7 Firms and/or sub‐consultants qualified and certified as Minority/Women Business Enterprises are

encouraged to submit proposals. The Consultant and/or sub‐consultants shall make a good faith

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effort to ensure that M/WBE are given the maximum opportunity to compete for any sub‐

contracts.

4.8 The Consultant shall be required to enter into a Professional Services Agreement (the

“Agreement”) with the County, inclusive of insurance requirements, set forth herein, and any

attachments thereto. The County reserves the right to modify the Agreement before final

execution.

4.9 The Agreement entered into, as a result of this RFP, shall be between the Consultant and the

County.

4.10 Should the Agreement be unacceptable to the Consultant, the County reserves the right to select

another firm.

4.11 Each proposer shall comply with and certify that the proposal was made without collusion pursuant

to General Municipal Law § 103‐d, attached hereto as Appendix A.

4.12 Each proposer shall comply with and certify that the proposal was made pursuant to General

Municipal Law 103‐G, Iranian Energy Divestment Sector, attached hereto as Appendix B.

4.13 Each proposer shall comply with and certify the County’s Solid Waste Management Certification

pursuant to Article 12 of the County’s Procurement Policy, attached hereto as Appendix C.

4.14 Each proposer shall comply with and certify the Statement on Sexual Harassment pursuant to Labor

Law 201‐g, attached hereto as Appendix D.

4.15 Appendix E shall become part of any contract, resulting from this proposal, between Consultant

and County.

5. Payment for Services

5.1 Consultant shall invoice County monthly for services rendered.

5.2 Payment shall be based on established hourly billing rates.

5.3 Hourly rates include all reimbursable expenses. Additional and/or separate payment(s) will not be

made for reimbursable expenses.

6. Indemnification

6.1. To the fullest extent permitted by law, the Consultant shall indemnify, defend, and hold the County

harmless against any and all claims (including but not limited to claims asserted by any employee

of the Consultant and/or its subconsultants) and costs and expenses of whatever kind (including

but not limited to payment or reimbursement of attorneys’ fees and disbursements) allegedly

arising out of or in any way related to its performance and/or its subconsultants’ performance of

the Agreement or from the Consultant’s and/or its subconsultants’ failure to comply with any of

the provisions of the Agreement or of the law. Such costs and expenses shall include all those

incurred in defending the underlying claim and those incurred in connection with the enforcement

of this paragraph by way of cross‐ claim, third‐party claim, declaratory action or otherwise. The

parties expressly agree that the indemnification obligation hereunder contemplates (1) full

indemnity in the event of liability imposed against the County without negligence and solely by

reason of statute, operation of Law or otherwise; and (2) partial indemnity in the event of any

actual negligence on the part of the County either causing or contributing to the underlying claim

(in which case, indemnification will be limited to any liability imposed over and above that

percentage attributable to actual fault whether by statute, by operation of Law, or otherwise). The

obligations of the Consultant under this paragraph shall not be limited by any enumeration herein

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of required insurance coverage and shall survive any expiration or termination of the Agreement

and the County’s tendering of the final payment.

7. Insurance Requirements

7.1. The Consultant shall maintain, at its own expense, the following insurance until termination of the

Agreement. The insurance carrier must have at least an A‐ (excellent) rating by A. M. Best and be

qualified and admitted to do business in the State of New York.

7.2. Commercial General Liability with policy limits of not less than One Million Dollars ($1,000,000) for

each occurrence and at least Two Million Dollars ($ 2,000,000) in the aggregate for bodily injury

and property damage. CGL coverage shall be written on ISO Occurrence form CG 00 01 1001 or a

substitute form providing equivalent coverage and shall cover liability arising from premises,

operations, XCU, independent contracts, products, completed operations, personal and advertising

injury. The Consultant shall maintain completed operations coverage for a period of three (3) years

after completion.

7.3. Automobile Liability covering vehicles owned, leased, hired and non‐owned vehicles used, by the

Consultant with policy limits of not less than One Million Dollars ($1,000,000) per accident for

bodily injury, death of any person, and property damage arising out of the ownership, maintenance

and use of those motor vehicles, along with any other statutorily required automobile coverage.

7.4. Excess/Commercial Umbrella coverage with limits of at least Five Million Dollars ($5,000,000) each

occurrence, following form over the Commercial General Liability and Automobile Liability, with

subrogation waived.

7.5. Workers’ Compensation pursuant to statute.

7.6. Employer’s Liability pursuant to statute.

7.7. Professional Liability covering negligent acts, errors and omissions in the performance of

professional services with policy limits of not less than One Million Dollars ($ 1,000,000) per claim

and at least Two Million Dollars ($2,000,000) in the aggregate.

7.8. Additional Insured Obligations. To the fullest extent permitted by law, the Consultant shall cause

the Commercial General Liability, Automobile Liability, and Excess/Commercial Umbrella polices to

include the County as an additional insured on a primary and non‐ contributory basis with

subrogation waived.

7.9. The Consultant shall provide certificates of insurance to the County that evidence compliance with

the requirements in this Section. The certificates shall be on forms approved by the County, and

shall contain a provision that coverage afforded under the policies will not be cancelled or allowed

to expire until at least thirty (30) days prior written notice has been given to the County.

Acceptance of the certificates shall not relieve the Consultant of any of the insurance requirements,

nor decrease the liability of the Consultant. The County reserves the right to require the Consultant

to provide insurance policies for review by the County. The Consultant grants the County a limited

power of attorney to communicate with the Consultant’s insurance provider and/or agent for the

express purpose of confirming the coverages required hereunder.

7.10. The Consultant waives all rights against the County for recovery of damages to the extent these

damages are covered by insurance maintained per requirements stated above.

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8. Independent Contractor Status

8.1. For the purposes of this paragraph, the term “Independent Contractor” shall include the

Consultant, and any and all of its sub‐consultants, agents, servants, officers, and employees. It is

expressly agreed that there shall be an independent contractor relationship between the County

and the Independent Contractor. The Independent Contractor shall not be deemed an employee

of the County for any purpose including, but not limited to, claims for unemployment insurance,

workers’ compensation, retirement, or health benefits. The Independent Contractor, covenants

and agrees that it will conduct itself in accordance with such status, that it will neither hold itself

out as, nor claim to be, an officer or employee of the County by reason thereof and that it shall not

make any claim, demand or application to or for any right or privilege applicable to an officer or

employee of the County. Both the County and the Independent Contractor shall have the right to

participate in any conference, discussion or negotiation with any governmental agency regarding

the Independent Contractor’s status as an independent contractor.

8.2. The County shall not make any withholding for taxes or any other obligations. The Consultant shall

be solely responsible for all applicable taxes, payroll deductions, workers’ compensation insurance,

and provision of health insurance where required. The Consultant shall indemnify and hold the

County harmless from all loss or liability incurred by the County as a result of the County not making

such payments or withholdings.

9. Document Reproduction and Ownership of Original Drawings and Manuscripts

9.1. The Consultant grants to the County an exclusive license to use the Consultant’s Instruments of

Service, including specifications and drawings prepared for the Project. The Consultant shall obtain

similar exclusive licenses from the Consultant’s sub‐consultants consistent with the Agreement.

The license granted under this section permits the County to authorize the contractor, its

subcontractors, sub‐subcontractors, and suppliers, as well as the County’s separate contractors, to

reproduce applicable portions of the Instruments of Service. The Consultant shall provide

reproductions of the Instruments of Service and the As‐Constructed Record Drawings to the County

upon request, free of charge. All such reproductions shall be the property of the County, whether

or not the Project is completed.

10. Choice of Law

10.1. The Agreement shall be construed and enforced in accordance with the laws of the State of New

York.

11. Submittal Requirements

11.1. Cover page (one page).

11.2. List of sub‐consultants (one page).

11.3. Signed Appendix A – Non-Collusion Certification

11.4. Signed Appendix B – Iran Divestment Act Certification

11.5. Signed Appendix C – Solid Waste Certification

11.6. Signed Appendix D – Statement on Sexual Harassment

11.7. Completed Appendix H – Fee Proposal

11.8. Billable hourly rate schedule including sub‐consultants.

11.9. Sufficient documentation to support the selection criteria in 13. Selection Process.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP #2026-449 2026 Construction Inspection Services

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