REQUEST FOR PROPOSALS (RFP) FOR
CONCEPT PLAN FOR HOUSING DEVELOPMENT
TOWN OF COVENTRY, CONNECTICUT
The Town of Coventry, Connecticut is accepting proposals from qualified consulting firms (herein after
) to provide a Concept Plan to include possible layouts for a
small lot housing development located on Sam Green Road and Old Tolland Turnpike known as
Assessor Map 22, Lots 88 and 173.
Background
Coventry is the g
woods and farmlands, this town of 12,500 offers historic sites and farms, antique and specialty shops,
public beaches and a state boat launch on Coventry Lake, good places to eat, and cozy bed-and-
breakfast inns. Coventry
War hero Nathan Hale.
Objective
Create a Concept Plan to Support the Development of a Small Lot Development
The Senior & Affordable Housing Alternatives Study Committee is looking to fulfill Plan of Conservation
and Development housing recommendations #4 and # 8 by hiring a consultant to develop a concept
plan which would show different housing options for the development of this site.
Scope of Project
1. Prepare an initial base map using existing information on file to create a base map for
topography and wetlands. These maps will be in PDF format and made available to the
consultant.
2. Meeting with staff to establish types of housing plans to consider. This will include different
housing types with consideration to existing regulations and what may be possible with a
regulation amendment.
3. Options to consider will include reduced lot sizes or no lots (condo style or rentals). Housing
types will include single family homes under 1,000 square feet, duplexes totaling no more than
2,000 square feet, and middle housing of 3-6 units.
4. At least two meetings with staff and the Senior & Affordable Housing Alternatives Study
Committee should be included.
5. A review and determination of septic suitability based on publicly available soil mapping should
be provided.
6. A proposed road network and possible stormwater management system locations.
7. A Final Concept plan, prepared in CAD, shall be made available to the Town.
Page | 1
REQUEST FOR PROPOSALS (RFP) FOR
CONCEPT PLAN FOR HOUSING DEVELOPMENT
TOWN OF COVENTRY, CONNECTICUT
Required Content of Proposal
A. General Requirements
1. Consultants are encouraged to be creative and resourceful in proposing the most cost-
effective and efficient solutions for the needs outlined in this RFP.
2. All costs incurred in the preparation and presentation of this proposal shall be wholly
absorbed by the Consultant.
3. Consultant should provide a timeframe for completion of the anticipated tasks and final
study.
B. Cover Letter/Executive Summary
1. List the official name, address, phone number, fax number, email address of the
Consultant, as well as the name of the principal contact person and the name of the
person authorized to execute the contract.
C.
Qualifications
1. A description of the experience and qualifications of the proposed staff member(s) who
will be performing the services. This information should be in sufficient detail to allow
analy
2. A list of similar size municipalities for which the Consultant has developed a similar
Development Concept Plan in the last five (5) years, including a description of the work
done for each municipality, and a contact person at each municipality.
3. Provide details of any instances in which the Consultant or its agents / employees have
had to legally defend themselves relative to services provided.
4. Hourly fee and expense schedule
D. Proposed Methodology and Related Information
1. Provide a brief description of the services and methods by which work will be
performed. This description shall include the following:
a.
b. Description of how the consultant proposes to create the plan. Include descriptions
and documentation of proposed methodology. Describe and outline the tasks that
the consultant believes are necessary to complete the plan;
c. Outline a project timeline from award of contract to final report. Be sure to include
time in the project schedule for review and feedback by the Town stakeholders, as
well as presentation of the plan;
E. Proposed Cost of the Project
1. Provide an all-inclusive detailed project budget;
2. Any incidental expenses, such as copying, mailing, travel type charges must be clearly
stated in the proposal;
3. Prices quoted shall be firm and not subject to increases during the term of any
contract that the Consultant and the Town of Coventry enter because of this proposal.
The proposal shall contain a statement that the proposal is firm for at least one-
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REQUEST FOR PROPOSALS (RFP) FOR
CONCEPT PLAN FOR HOUSING DEVELOPMENT
TOWN OF COVENTRY, CONNECTICUT
hundred twenty (120) days immediately following the date of submission of the sealed
proposal.
General Conditions
A. The Town of Coventry reserves the right to reject any or all proposals, to waive any defects in
the proposals received, and to select the consultant considered the most advantageous to the
Town of Coventry, in the sole discretion of the Town of Coventry;
B. Proposals received after the deadline and/or received unsigned shall be considered void and
will NOT be considered;
C. All proposals, responses, inquiries, correspondence or other documents relating to this RFP will
become the property of the Town of Coventry when received. The Town of Coventry reserves
the right to use any or all ideas presented in any proposal, whether amended or not; selection
or rejection of a proposal does not affect this right.
D. Firm(s) will likely be asked to present and explain their proposals. If interviews are held, they
will be 30-45 minutes long. Initial presentations will be limited to 15 minutes. The final 15 30
minutes will be reserved for questions from the selection committee and subsequent
questions. The key person to be assigned to this project must be present at the interview.
Terms and Conditions
A. The selected consultant will be required to sign a contract with the Town of Coventry, the form
and substance of which must be acceptable to the Town of Coventry;
B. Consultant shall include an indemnity provision by the Consultant to the Town of Coventry
incurred by the Town of Coventry, its
agents or employees for claims including but not limited to patent, copyright infringement or
related claims, negligent performance, or any tortuous conduct by the Consultant, its
employees, agents, representatives, or anyone else associated with the Consultant;
Requested Responses
RFP Issue Date:
May 6, 2026
Proposal Due Date:
May 26, 2026, by Noon
Place:
Via email to Jana Roberson jroberson@coventry-ct.gov
Accepted Form: Email subject line should read Proposal for Sam Green/Old Tolland Turnpike
Housing Development Concept Plan
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REQUEST FOR PROPOSALS (RFP) FOR
CONCEPT PLAN FOR HOUSING DEVELOPMENT
TOWN OF COVENTRY, CONNECTICUT
Pre-Proposal Assistance
Questions regarding this RFP should be directed to Jana Roberson, Director of Planning and
Development at jroberson@coventry-ct.gov .
All questions shall be submitted by May 18, 2026. The questions and answers may be shared with all
bidders. It is an explicit provision of this RFP that no oral communication is binding on the Town of
Coventry.
Any addendums will be posted on the Towns Website.
The Town of Coventry is an equal opportunity employer and any mandated Federal and State laws and
regulations will be followed.
Appendix: Maps and ancillary documents
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Legend
Subject parcels
Contours
20 ft
10 ft
1 ft
0
125
250 Feet
±
22-173
22-88
Capitol Region Council of Governments
This page summarizes the opportunity, including an overview and a preview of the attached documents.
