RFP 26-737 Community Based Action Planning

Revised RFP 26-737 Community Based Action Planning PAGE 1
5
Vendor Services Department
Procurement
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083
Revised REQUEST FOR PROPOSAL (RFP) 26-737
Community Based Action Planning
Schedule of Events
EVENT DATE(S) TIME LOCATION
Solicitation Posts 5/21/2026 https://dekalbschoolsga.ionwave.net
Optional Pre-Proposal
6/4/2026 11:00 AM Via Microsoft Teams (registration required)
Conference
Deadline to Submit
6/16/2026 12:00 PM https://dekalbschoolsga.ionwave.net
Questions (Q&A)
Q&A Deadline Responses 6/22/2026 5:00 PM https://dekalbschoolsga.ionwave.net
Submission Deadline 6/26/2026 2:00 PM https://dekalbschoolsga.ionwave.net
Virtual Public
6/26/2026 3:00 PM Via Microsoft Teams (Registration required)
Acknowledgement
SUBMISSIONS MUST BE RECEIVED ELECTRONICALLY VIA https://dekalbschoolsga.ionwave.net
DeKalb County School District Solicitation Contact Person:
Fred Christopher, Director of Procurement
(678) 676- 0217 and/or email at solicitationquestions@dekalbschoolsga.org

Revised RFP 26-737 Community Based Action Planning PAGE 2
1701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GEORGIA 30083
https://dekalbschoolsga.ionwave.net
REQUEST FOR PROPOSAL
Revised RFP 26-737
Community Based Action Planning

Revised RFP 26-737 Community Based Action Planning PAGE 3
TABLE OF CONTENTS
Title Page ..................................................................................................................................... 2
Table of Contents ...................................................................................................................... 3-4
Submittal Terms ................................................................................................................................................................. 5-7
Attachments ........................................................................................................................... 29-41
PART I - BACKGROUND AND INFORMATION
A. Objectives ............................................................................................................. 8
B. General Information ............................................................................................... 8
C. Procurement Process ............................................................................................. 8
D. Addenda ................................................................................................................. 8
E. Proposal Contact Persons...................................................................................... 9
F. Prohibited Contacts ................................................................................................ 9
G. Optional Virtual Pre-Proposal Conference ............................................................. 9
H. Proposal Submission Deadline.................................................................. 9
I. Virtual Public Acknowledgement.............................................................. .. .9
J. Questions and Answers ....................................................................................... 10
PART II - GENERAL REQUIREMENTS
A. Offeror Performance ........................................................................................... 11
B. News Release ..................................................................................................... 11
C. Non-Discrimination .............................................................................................. 11
D. Drug Free Workplace .......................................................................................... 11
E. Smoke Free Workplace ....................................................................................... 11
F. Background Checks ............................................................................................. 11
G. Costs Incurred ..................................................................................................... 12
H. Insurance ............................................................................................................. 12
I. Indemnification ..................................................................................................... 14
J. Illegal Immigration Reform and Enforcement Act of 2011 .................................... 15
K. Interviews ............................................................................................................ 15
L. Contract Terms .................................................................................................... 15
M. Permits and Applicable Laws ............................................................................... 16
N. Infringement ......................................................................................................... 16
O. Ownership Rights ................................................................................................. 16
P. Non-Collusion ....................................................................................................... 16
Q. Conflict of Interest ................................................................................................ 16
R. Financial Stability ................................................................................................. 17
S. No Obligation/No Contract Guaranteed ............................................................... 17
T. Confidentiality and Non-Disclosure ...................................................................... 17
U. Business License ................................................................................................. 18
V. Protest Process....................................................................................18

Revised RFP 26-737 Community Based Action Planning PAGE 4
TABLE OF CONTENTS (CONT'D)
PART III - SCOPE OF WORK
A. Purpose / Project Overview ............................................................................... 21
B Project Scope of Work ....................................................................................... 21
C. Brochures, Catalogs, Manuals, Websites, Literature ......................................... 23
D. Added Value ...................................................................................................... 23
E. Technical Proposal ............................................................................................ 23
F. Transition Plan................................................................................................... 27
G. Required Content / Document Checklist ............................................................ 28
ATTACHMENTS
Attachment A - Cost Proposal Form ................................................................................ 29
Attachment B - Non-Collusion ......................................................................................... 30
Attachment C- Conflict of Interest .................................................................................... 31
Attachment D - Critical Paragraphs ................................................................................. 32
Attachment E - Confidentiality and Non-Disclosure ......................................................... 33
Attachment F - Suspension and Debarment ................................................................... 34
Attachment G - Illegal Immigration Reform and Enforcement Act of 2011
Certification ........................................................................................ 35-40
Attachment H - Signature Page ....................................................................................... 41
Final Page ........................................................................................................................ 42
APPENDIX
Appendix A - Sample Service Agreement

Revised RFP 26-737 Community Based Action Planning PAGE 5
DeKalb County School District ("DCSD") extends this offer to submit a proposal for the possible purchase or
lease of goods and/or services conforming to the following designated specifications, terms, and conditions. This
solicitation will require DCSD Board of Education approval.
Format and Submission of Proposals
Submittal responses to this solicitation will be received electronically on the DeKalb County School District
website at https://dekalbschoolsga.ionwave.net.
The format requirements for RFP responses are designed to ensure uniformity in the responses, provide the
information necessary to understand each offeror's proposal, and facilitate an efficient and comprehensive
evaluation of all responses. Proposals must comply with the specifications and detailed instructions stated in
this RFP document, be signed by the certifying company official, and be presented to the DCSD Purchasing
Department according to the detailed instructions stated in this document.
* RFP responses must be submitted electronically via https://dekalbschoolsga.ionwave.net.
* Proposals must be presented in a PDF format. All attachments must be identified properly for easy
recognition and association.
* Each page of the response must be numbered.
* Each proposal must contain a detailed Table of Contents and must be organized in the same order
as the requirements are outlined in this RFP document. Each separate bullet point must be addressed
individually. A response that does not adhere to a "point-by-point" format may be disqualified.
* Responses shall be organized simply and economically. Emphasis must be placed on completeness
and clarity. Proposals that do not include all the required information may be disqualified.
All potential respondents must register as a vendor at https://dekalbschoolsga.ionwave.net.
Time is of the essence. Specify your earliest __________ and latest __________ service commencement dates
after receipt of award letter.
Approval by the DeKalb County Board of Education
Official approval by the DeKalb County Board of Education is required for this procurement. No contract shall be
construed to be formed without the advance official approval of the DeKalb County Board of Education. The
successful offeror will be notified after DeKalb County Board of Education approval.
Funding Provisions
No award or contract will be made if funding is not approved by the DeKalb County Board of Education.
Compliance with Requirements
Offeror must indicate below whether or not their proposal is in complete compliance with the stated requirements.
If there are any deviations from these requirements, offeror must indicate in writing what the exact deviations are
and what actual services will be provided. Attach and label additional sheets if necessary.
___ Proposal is in complete compliance with proposal requirements.
___ Proposal deviates from stated requirements as follows:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

Revised RFP 26-737 Community Based Action Planning PAGE 6
Cancellation
Awards, contracts, and extensions may be canceled for convenience by the DeKalb County School District
(DCSD) at any time. In the event of termination of contract by DCSD, the DCSD will be responsible only for those
services that have been delivered and accepted according to the RFP requirements. Any cancellation for
convenience by DCSD shall be effective three (3) business days after receipt of the Notice of Cancellation for
convenience from DCSD by the Offeror.
Fiscal Year Funding Implications
The fiscal year for DCSD begins July 1 and ends June 30. This solicitation and any resulting contract(s) may
contain renewal and extension options.
This solicitation, any resulting contract(s), and any renewal and extension options shall terminate absolutely
without further obligation on the part of DCSD at the end of the fiscal year in which this solicitation was issued and
at each June 30 renewal anniversary date thereafter unless the successful offeror is notified otherwise and agrees
in writing to the exercise of renewal and extension options.
Payment to Successful Vendor(s)
Payment for goods and services will be made by electronic funds transfer (EFT). Vendor(s) doing business with
DCSD are required to provide EFT payment information when registering as a DCSD vendor at:
https://www.dekalbschoolsga.org/purchasing/.
Rights Reserved
DCSD reserves the right to accept or reject any and/or all parts of responsive proposals received and/or to reject
all proposals submitted. DCSD reserves the right to award any resulting contract in the manner that is in the best
interest of and most advantageous to DCSD. DCSD reserves the right to waive any technicalities or minor
irregularities in responses received and to award the contract in the most beneficial manner for DCSD. The decision
of DCSD shall be final.
DCSD reserves the right to request and negotiate a "best and final" response from offerors.
Taxes
Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption Certificate
will be furnished upon request.
F.O.B. Delivery
All prices are to be F.O.B. delivery to various DCSD locations.
Estimated Quantities
The quantities shown in this RFP document are estimates, which are provided for your information. However,
actual quantities purchased by DCSD may vary.
Exclusions of Trade Usages
This RFP contains all of the terms, conditions and obligations to which the parties agree, and shall not be
modified, controlled, explained, supplemented or affected in any way by any usage of trade not expressly
included in this agreement.
Conditional Proposals
Proposals that are conditional and/or in any way qualify or vary the terms of these instructions, conditions, and
specifications shall be considered non-responsive and disqualified.

Revised RFP 26-737 Community Based Action Planning PAGE 7
Offeror Failure
In the event services to be furnished by the successful offeror should for any reason fail to conform to the scope
of work contained herein, DCSD reserves the right to reject the services and further reserves the right to terminate
the contract.
Failure of the successful offeror to perform contracted services may also result in the removal of that offeror from
doing business with DCSD for a period of not less than one year.
Georgia Open Records Act
All proposals submitted in response to DCSD solicitations may be subject to the Georgia Open Records Act, which
permits any member of the public to inspect and/or copy documents prepared and maintained or received in the
course of the operation of the public office or agency.
No Assignment of Award
The successful offeror may not assign the award or contract to or subcontract with another party without the
express written permission of DCSD.
The Laws of the State of Georgia
This RFP and subsequent agreement are subject to the laws of the State of Georgia.
2 CFR 200.322(a)
200.322 Domestic preferences for procurements.
(a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent
practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods
products, or materials produced in the United States (including but not limited to iron, aluminum, steel,
cement, or other manufactured products).
Additional Terms
In the event an award is made to an offeror, the resulting contract shall not depart from this document unless
agreed to in writing by DCSD and the successful offeror. DCSD shall not be bound by additional terms and
conditions and/or extraneous language added to this document by offerors.
ALL SOLICITATIONS ISSUED BY DCSD ARE ADVERTISED IN THE LEGAL SECTION OF THE CHAMPION
NEWSPAPER, (404) 373-7779, POSTED ON THE DCSD IONWAVE WEBSITE, AND POSTED IN THE TEAM
GEORGIA MARKETPLACE'S GEORGIA PROCUREMENT REGISTRY. Offerors are solely responsible to
review and make themselves aware of DCSD solicitations posted on the following website:
https://dekalbschoolsga.ionwave.net/Login.aspx

Revised RFP 26-737 Community Based Action Planning PAGE 8
PART I
BACKGROUND AND INFORMATION
A. Objectives
DeKalb County School District (hereinafter, "DCSD") is requesting qualified vendors to submit proposals to
provide community-based action planning services.
Awarded offeror(s) shall provide services in accordance with the specifications, requirements and terms and
conditions stated herein. Services shall include all labor, materials, tools, specialized equipment, supplies,
trained personnel, insurance, travel, per diem, direct and indirect administrative costs, overhead, tolls, parking,
fuel, lodging, all other cost and charges, and all things and services necessary to provide services, in
accordance with the requirements of this RFP. There shall be no add-on charges of any kind. DCSD reserves
the right to make multiple awards.
B. General Information
DCSD is a metropolitan Atlanta public school system organized and existing under the Constitution and laws
of the State of Georgia. DCSD is located in the fourth largest county in Georgia. DeKalb County is one of the
most culturally diverse counties in the nation. DCSD has a student enrollment of over 91,000 students in pre-
kindergarten through grade 12. With more than 138 schools and centers, DCSD educates the third largest pre-
kindergarten through grade 12 student population in the State of Georgia. DCSD is the second largest
employer in DeKalb County with approximately 14,000 employees.
DCSD is dedicated to giving every student the best possible education through an intensive core curriculum
and specialized, challenging instructional and career programs. DCSD is striving to become the premier K-12
school system of choice and desires to significantly improve leadership, teaching, and student learning to fulfill
its mission as an organization for public education.
DCSD includes approximately:
* 77 Elementary Schools
* 19 Middle Schools
* 22 High Schools
* 8 Start-up Charter Schools
* 12 Specialized Learning Centers
* 7 Administrative Centers, and
* 5 Athletic Stadiums
DCSD's wide-area network connects instruction and administration sites to deliver technology and learning
tools to every child. The main administrative offices are located at 1701 Mountain Industrial Boulevard, Stone
Mountain, Georgia 30083. DCSD is governed by a seven-member Board of Education.
C. Procurement Process
The procurement will be on a formally advertised basis. Proposals must be responsive to all aspects of this
RFP.
D. Addenda
It is the responsibility of offerors to frequently check for any addenda, questions, and answers posted on the
Purchasing Bulletin Board on the DCSD website. Failure on the part of offerors to make themselves aware of
and comply with addenda requirements will not relieve them of this obligation.
All posted addenda must be printed, signed by the offeror, and included in the offeror's RFP submission.
Click on the following link to the Purchasing Bulletin Board: https://dekalbschoolsga.ionwave.net

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E. Proposal Contact Person
The assigned contact person for offerors is Fred Christopher, Procurement Manager III-Non-Capital who can
be reached at (678) 676-0217 or by email to solicitationquestions@dekabschoolsga.org.
F. Prohibited Contact(s)
Except with the consent of the proposal contact person, all offerors, including any persons affiliated with or in any
way related to the offeror, are strictly prohibited from contacting DeKalb County Board of Education members and
DCSD employees or consultants on any matter having to do in any aspect with this RFP between the time a request
for proposal is formally released and a recommendation is made by the administration to the Board, other than as
provided herein. Communication with anyone other than the proposal contact person regarding any portion
of this RFP can result in the violating firm being disqualified. Furthermore, no employee, officer, or agent of
the DeKalb County Board of Education or DCSD may participate in the selection, award or administration of a
contract if he or she has a real or apparent conflict of interest.
Board Member Communication with Prospective Vendors
Vendors shall not contact Board members individually for the purpose of soliciting a purchase or contract between
the time a request for proposal is formally released and a recommendation is made by the administration to the
Board. If a vendor violates this prohibition during this timeframe, consideration for the vendor for award shall be
invalidated. Board members shall be notified of possible violations and actions taken.
G. Optional Virtual Pre-Proposal Conference
An optional virtual pre-proposal conference will be held via Microsoft Teams at 11:00 AM EST on Thursday,
June 4, 2026.
Prospective offerors must provide the following information by 5:00 PM EST, on Wednesday, June 3, 2026:
Name and Title
Company Name
Telephone Number
Email Address
This information must be sent to solicitationquestions@dekalbschoolsga.org. Please enter "Optional Virtual
Pre-Proposal Conference - RFP 26-737 Community Based Action Planning" in the subject line of your email. An
invitation will be sent via Microsoft Teams to those providing the above information no later than Thursday, June 4,
2026, by 10:30 AM EST.
H. Proposal Submission Deadline
All potential offerors must register as a vendor at https://dekalbschoolsga.ionwave.net.
Proposals in response to this RFP must be received electronically via IonWave no later than 2:00 PM on Friday,
June 26, 2026. Proposals received after the stated deadline will not be considered.
I. Virtual Public Acknowledgement
The public acknowledgment will be held virtually through Microsoft Teams on Friday, June 26, 2026, at 3:00
PM EST. For those who would like to attend the acknowledgement, please register no later than Thursday,
June 25, 2026, by 5:00 PM EST, by sending an email to solicitationquestions@dekalbschoolsga.org.
Please enter "Virtual Public Acknowledgement - RFP 26-737 Community Based Action Planning" in the
subject line of your email.
An invitation will be sent via Microsoft Teams to those participants no later than Friday, June 26, 2026, by 2:30
PM EST.

Revised RFP 26-737 Community Based Action Planning PAGE 10
J. Questions and Answers
It is intended that this RFP be adequate for any offeror to respond to DCSD's requirements. However, should offerors
have questions, all questions shall be submitted electronically to: https://dekalbschoolsga.ionwave.net. Questions
submitted to any other mailbox, voice mail or e-mail address will not be considered for response. The deadline to
submit questions is Tuesday, June 16, 2026, at 12:00 PM EST. Questions received after the deadline will not be
considered.
All questions received by the deadline shall be answered in writing and both the questions and answers will be posted
to the website https://dekalbschoolsga.ionwave.net no later than Monday, June 22, 2026, at 5:00 PM EST.
Responses to questions will not be posted on official DCSD holidays.
https://dekalbschoolsga.ionwave.net