RFP --- Commercial Tractor and Mower

TOWN OF COVENTRY
DEPARTMENT OF PUBLIC WORKS
SPECIFICATIONS FOR
2026 COMMERCIAL TRACTOR/MOWER
TOWN OF COVENTRY, RI
MAY 2026
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TOWN OF COVENTRY
DEPARTMENT OF PUBLIC WORKS
1670 Flat River Road, Coventry, RI 02816
401-822-9183 Fax 401-822-9141
ADVERTISEMENT FOR BID
2026 FREIGHTLINER CAB & CHASSIS
TOWN OF COVENTRY, RHODE ISLAND
Sealed bid for 2018 Ford F-350 4X4 Pickup will be received at the Office of the Town Clerk,
Coventry Town Hall, 1670 Flat River Road, until 10:30 a.m. on May 29, 2026, at which time they
will be opened and read aloud.
No bidder may withdraw his Bid within 90 days after the actual date of the opening thereof.
The Town of Coventry reserves the right to reject any or all bids, to waive any formalities in a bid,
to make awards to separate bidders, to make awards to more than one bidder or to accept that bid
or bids which in the judgment of the awarding authority is in the best interest of the Town.
The Bid Envelope must be clearly marked "2026 Commercial Tractor/Mower".
TOWN OF COVENTRY
Joanne Amitrano
Town Clerk
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INFORMATION FOR BIDDERS
ARTICLE I - RECEIPT AND OPENING OF BIDS
Sealed Bid for a 2026 Commercial Tractor/Mower will be received by the Town of Coventry,
Rhode Island. at the Office of the Town Clerk, 1670 Flat River Road, Coventry, Rhode Island until
10:30 a.m. on May 29, 2026.
Bids will be publicly opened and read aloud on the above day and date at the above address in the
Town Council Chambers.
Each Bid must be submitted in a sealed envelope addressed to the Town Clerk and clearly labeled
"2026 Commercial Tractor/Mower". The envelope shall also bear the name of the bidder and his
address.
If forwarded by mail, the sealed envelope containing the Bid must be enclosed in a second sealed
envelope addressed to the Town Clerk, Town of Coventry, Rhode Island, Coventry Town Hall,
1670 Flat River Road Coventry, RI 02816 and labeled "BID DOCUMENTS."
The Owner may consider informal any bid not prepared and submitted in accordance with the
provisions hereof and may waive any informalities in or reject any or all bids. Conditional or
qualified bids will not be accepted. Any bid received after the time and date specified shall not be
considered unless the time has been extended by mutual agreement between the Owner and the
bidder.
ARTICLE 2 - PREPARATION OF BID
Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled
in, in ink or typewritten, both in words and in figures. All bids must be prepared in conformity
with and shall be based on and submitted subject to all requirements of the Specifications together
with all Addenda thereto.
ARTICLE 3 - TELEGRAPHIC MODIFICATION
Any bidder may modify his bid by telegraphic communication at any time prior to the scheduled
closing time for receipt of bids, provided such telegraphic communication is received by the
Owner prior to the closing time, and provided further, the Owner is satisfied that a written
confirmation of the telegraphic modification over the signature of the bidder was mailed and
postmarked prior to the closing time. The telegraphic communication should not reveal the bid
price but should provide the addition or subtraction or other modifications so that the final price or
items will not be known by the Owner until the sealed bid is opened. If written confirmation is not
received within two days from the closing time, no consideration will be given to the telegraphic
modification.
ARTICLE 4 - CONDITIONS
Erasures or other changes in the bid must be explained or noted over the signature of the bidder.
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ARTICLE 5 - WITHDRAWAL OF BIDS
Bids may be withdrawn personally or on written or telegraphic request dispatched by the bidder
time for delivery in the normal course of business prior to the time fixed for the opening, provided
that written confirmation of any telegraphic withdrawal over the signature of the bidder is placed in
the mail and postmarked prior to the time set for the opening of the bids. Negligence on the part of
the bidder in preparing his bid confers no right of withdrawal or modification of his bid after such
bid has been opened.
No bidder may withdraw his bid within ninety (30) days after the actual date of the opening
thereof.
ARTICLE 10 - METHOD OF AWARD LOWEST QUALIFIED BIDDER
If at the time this Contract is to be awarded the lowest base bid submitted by a responsible
qualified bidder does not exceed the amount of funds then estimated by the Owner as available to
finance the Contract, the Contract will be awarded on the base bid. If such bid exceeds such
amount, the Owner expressly reserves the right to increase or decrease any class, item, or part of
the work, and this reservation includes the omission of any such item, items, class, or part of the
work as may be decided by the Owner at unit prices submitted by the bidder to bring the Contract
within available funds; or the Owner may reject all bids. Additionally, the Owner reserves the
right to award separate portions of the project to multiple contractors
The low bidder shall supply the names and addresses of major material suppliers and
subcontractors when requested to do so by the Owner.
ARTICLE 19 - LAWS AND REGULATIONS
The bidder's attention is directed to the fact that all applicable State laws, municipal ordinances,
and rules and regulations of all authorities having jurisdiction over construction of the project
shall apply to the Contract the same as though herein written in full.
ARTICLE 20 - RHODE ISLAND SALES AND USE TAX
Equipment purchased under this contract is exempt from the Rhode Island Sales Tax. The
exemption from the Sales Tax shall be taken into account during the bidding.
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BID SPECIFICATIONS
The following are the bid specification parameter for consideration:
* 2026 Kubota F2690 or John Deere 1575 Tractor
* 72" front mower deck with side discharge with Mulching Kit
* Fully enclosed Hard Cab with Cab Dealing Kit
* Heater, A/C unit, and interior rear-view mirror
* Suspension Seat, Rear LED Work Light, Roof Mounted Strobe Light Kit
* 4 PT Debris Blower
* 51" Snowblower
* Electric Chute Deflector
* 60" Front Snow Blade
* 60" Front Snow Blade Rubber Cutting Edge
* 4 PT 66" Rotary Broom Sweeper
* Quick Male Hitch, Remote Hydraulic Kit, Hydraulic Valves
* Front Weight Bracket, All-Thread Bolt Kit
* 56 lbs. Suitcase Counter Weight
* 24-40 HP Diesel Engine
* Hydrostatic Drive Transmission 4 WD
* 24 Month Warranty
NOTE: The Town of Coventry will not be able to take passion until July 1, 2026
THIS IS NOT THE FULL EXTENT OF
CAB & CHASSIS SPECIFICATIONS
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BID FORM
BID:
Total or gross sum of bid for Proposal- $___________________________________________
WRITTEN IN WORDS:
____________________________________________________________________________
Unit Pricing:
* Tractor Model & Year:___________________________________________________
* 72" Mower Deck side Discharge with Mulching Kit: ____________________________
* 4 PT Debris Blower:______________________________________________________
* Hard Cab Enclosure with Sealing Kit and Rear-View Mirror:______________________
* Cab Heater, A/C, Rear LED Light, Roof Mounted Strobe:_________________________
* 51" Snow Blower:________________________________________________________
* 60" Front Snow Blade with Rubber Cutting Edge:______________________________
* 66" Rotary Broom Sweeper:_______________________________________________
* Counter Weights, Front Suitcase, Bolts and Brackets:___________________________
* Hydraulic Valves and Remote Hydraulic Kit:___________________________________
LEAD TIME FOR DELIVERY:_____________________________________DAYS
BIDDER: _______________________________________________________
BY: ______________________________________________________
TITLE: _______________________________________________________
ADDRESS: _______________________________________________________
PHONE: _______________________________________________________
*** ATTACH SPECIFICATION PROPOSAL HERE***
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NOTICE TO VENDORS
1. No proposal will be accepted if made in collusion with any other bidder.
2. A bidder who is an out-of-state corporation shall qualify or register to transact business in
this State, in accordance with RI General Laws (as amended), Sections 7-1.1-99, 7-1.1-105,
and 7-1.1-106.
3. The Town of Coventry reserves the right to reject any and all bid(s).
4. Where prices are the same, the Town of Coventry reserves the right to award to one bidder,
or to split the award.
5. Competitive prices may be obtained by all bidders attending formal bid opening. After a
reasonable lapse of time, tabulation bids may be seen by applying in person at the
Department of Public Works. Telephone or written requests for the above will not be
honored.
6. As the Town of Coventry is exempt for the payment of Federal Excise Taxes and Rhode
Island Sales Tax, prices quoted are not to include these taxes.
7. In case of error in the extension of prices quoted, the unit price will govern.
8. The contractor will not be permitted to either assign or sublet the contract nor assign either
legally or equitably any monies hereunder, or its claim thereto without the previous written
consent of the Finance Director.
9. Delivery dates must be shown in your bid. If no delivery date is specified, it will be
assumed that an immediate delivery from stock will be made.
10. All vendors doing business within the Town are subject to the requirements as stated in the
code of Ethics as established by the Town Ordinance.
11. No goods should be delivered without a Notice to Proceed.
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ANTI-COLLUSION CERTIFICATE FOR CONTRACT AND FORCE ACCOUNT
Title 23, United States Code, Section 112(c), requires, as a condition precedent to approval
by the Director of Public Works of the contract for this work, that there be filed a sworn statement
executed by, on behalf of, the person, firm, association, or corporation to whom such contract is to
be awarded, certifying that such person, firm, association, or corporation has not, either directly or
indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action
in restraint of free competitive bidding in connection with such contract. This sworn statement
shall be in the form of an affidavit executed and sworn to by the successful bidder before a person
who is authorized by the Laws of this State to administer oaths. If the original of such sworn
statement is not signed and submitted, the bid will not be considered responsible.
In order to comply with the above-noted Section 112(c), every bidder must complete the required
certification statement.
A bidder will not be considered for award of contract under this invitation for bid unless such
bidder completes the following required certification statement prescribed below:
To the Town of Coventry
STATE OF RHODE ISLAND
COUNTY OF _________________________
I, (name of party signing affidavit) (title),
being duly sworn, do depose and say: On behalf of (name of Contractor),
of that said Contractor has not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free
competitive bidding in connection with the Coventry contract.
BIDDER: __________________________________
By: _______________________________________
(print name)
Signature: __________________________________
Sworn to before me this day of , 2026
My commission expires .
Signature and Seal of Notary Public
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ANTI-KICKBACK ACKNOWLEDGMENT
ALL BIDDERS/OFFERORS MUST ATTEST TO THE FOLLOWING:
The vendor acknowledges, under the pains and penalties of perjury, that he/she has not been
offered, paid, or solicited for any contribution or compensation, nor has he/she been granted a
gift, gratuity, or other consideration, either directly or indirectly by any officer, employee or
member of the governing body of the Town of Coventry who exercises any functions or
responsibilities in connection with either the award or execution of the project to which this
contract pertains.
Further, the vendor acknowledges, under the pains and penalties of perjury, that he/she has not
offered, paid, or solicited by way of any contribution or compensation, nor has he/she granted
a gift, gratuity or other consideration either directly or indirectly to any
officer, employee, or member of the governing body of the Town of Coventry who exercises
any functions or responsibilities in connection with either the award or execution of the project to
which this project or contract pertains.
SIGNATURE OF BIDDER
DATE
TITLE
COMPANY
Title of RFP:
_________________________________________________________________________
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